Executive Office Administrative Specialist

County of Mendocino; Ukiah (CA); On-site; USD 52,000 - 64,000; Full time

Benefits offered by this job

5% assignment premium

Confidential premium

Job summary

County of Mendocino seeks an experienced administrative professional to support the Executive Office and frontline operations, including answering phones, handling mail, and assisting the CEO and senior management. This position requires strong organization and communication skills and may involve confidential duties.

Bilingual English/Spanish encouraged to apply; a California driver’s license is preferred for travel between offices.

Qualifications

• High school diploma or GED equivalent and four years of progressively responsible office support experience.
• Experience typing, filing, developing reports, transcribing information and answering telephones.

Responsibilities

• Answer phones and assist the public at the front counter.
• Prepare and process claims, purchase orders and vouchers; manage money and deposits.
• Coordinate appointments, meetings, and travel arrangements; take minutes and prepare agendas.
• Format letters, memos, charts, and contracts using word processing and publishing software.
• Maintain confidential files and handle sensitive information as needed.
• Provide office support to professional staff and assist in resolving administrative issues.

Skills

Typing 60 wpm

Coordinating staff

Clear communication

Education

High school diploma or GED

Tools

Word processor

Desktop publishing

Job description

County of Mendocino seeks an experienced administrative professional to support the Executive Office and frontline operations, including answering phones, handling mail, and assisting the CEO and senior management. This position requires strong organization and communication skills and may involve confidential duties.

Bilingual English/Spanish encouraged to apply; a California driver’s license is preferred for travel between offices.