Account Specialist II
COUNTY OF MENDOCINO
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Benefits offered by this job
Job summary
County of Mendocino in Ukiah, California seeks an Account Specialist II to perform intermediate accounting and clerical support duties. The role requires independent judgment and knowledge of accounting principles, including processing payroll, handling invoices, and resolving discrepancies on tax bills and licenses.
The position may involve assisting in front-office duties and providing customer service to the public, vendors, and County staff. Bilingual English/Spanish encouraged to apply.
Qualifications
- Requires high school diploma and two years accounting support experience.
- Experience with accounts payable/receivable and payroll processing.
- Ability to communicate effectively and handle cash transactions.
Responsibilities
- Performs accounting and clerical support tasks in line with County procedures.
- Processes accounts payable/receivable and verifies invoices against POs.
- Reviews transactions, prepares routine financial reports, and maintains records.
Skills
Education
Tools
Job description
The list developed from this recruitment will be used for a limited period to fill open and promotional, regular full-time, and part-time positions in a variety of departments, service areas, and locations throughout the County, should they occur.
Pursuant to current bargaining unit agreements, employees regularly assigned to the coastal region or in Covelo are eligible to receive a 5% assignment premium.
The current vacancy is in Ukiah.
Under general supervision, the Account Specialist II performs intermediate accounting and clerical support duties of moderate difficulty that require independent judgment and demonstrated knowledge of accounting principles and departmental procedures. Duties may include resolving account discrepancies, processing financial transactions, preparing detailed financial reports, and answering questions about tax bills, invoices, licenses, and related issues both in person and over the phone, and operating various office equipment.
Se buscan personas bilingües en inglés y español. Para recibir una solicitud en español, llame a Recursos Humanos al 234-6600.
Duties may include but are not limited to the following:
- Performs department-specific accounting and bookkeeping tasks in compliance with County policies and procedures.
- Processes accounts payable and accounts receivable by entering payment information into financial systems and verifying invoice accuracy against purchase orders.
- Makes journal entries to support financial record-keeping.
- Reviews claims and invoices for accuracy and compliance with County policies and identifies and corrects discrepancies.
- Researches and corrects errors to maintain the integrity of financial records.
- Accepts payments, provides change, and issues customer receipts, handling cash transactions accurately.
- Types correspondence and reports, maintaining professional communication standards.
- Opens, stamps, sorts, and distributes mail.
- Files and retrieves documents from the filing system, maintaining organized record-keeping.
- Makes travel arrangements and maintains office equipment, supporting operational needs.
- Processing payroll/timesheets by tracking and verifying hours and entering information into the payroll system, supporting timely payroll processing.
- Prepares routine reports to meet local, state, and federal requirements.
- Organizes committee meetings, prepares and distributes agendas and meeting materials, arranges facilities or virtual meeting platforms and may act as primary point of contact.
- May train other staff.
- May make daily or weekly bank deposits and balance cash drawer, maintaining financial accuracy and integrity.
- May serve as backup to the department front office/front counter support, including answering incoming calls, greeting and directing visitors, delivering courteous and professional customer service to the public, vendors, contractors, and County staff.
- Perform other related duties as assigned.
Graduation from high school or G.E.D. AND two years of clerical experience with an emphasis on accounting support duties (accounts payable/receivable, receiving/processing payments, preparing routine financial reports) and general clerical tasks, including telephone operations and record management.
OR one year of full-time experience as an Account Specialist I with Mendocino County.
OR an equivalent combination of related education, training and experience that provides the required knowledge, skills, and abilities to perform the essential functions of the job.
Valid Driver's License is preferred but not required. Some positions in this classification may require possession of a valid California driver’s license or the ability to utilize an alternative method of transportation when needed to carry out job-related essential functions.
- Clerical operations and standard office protocols, including office coordination, workflow processes, record keeping, report preparation, filing methods, and records management techniques, Meeting coordination, calendar management, and business correspondence practices.
- Basic accounting and bookkeeping practices.
- Principles, practices, methods and terminology of financial and statistical record keeping.
- Standard arithmetic, including percentages and decimals.
- English language structure and content, including word meaning, spelling, rules of composition, and grammar.
- Proficiency with computers, standard office software applications, and general office equipment necessary to perform essential job functions.
- Essential use of tact, discretion, initiative, and independent judgment within established guidelines and protocols
- Resolving clerical challenges, including problem-solving techniques and efficient workflow solutions.
- Techniques for research, compilation, and summarization of diverse informational and statistical data and materials.
- Data and retrieval techniques, with emphasis on accuracy, efficiency, and attention to detail.
- Performing clerical accounting work, including posting and verifying data.
- Delivering responsive and courteous customer service in person, by phone, and in writing, with the ability to manage difficult or sensitive interactions with tact, discretion, and professionalism.
- Read and comprehend instructions, routine correspondence, and memos.
- Understand and carry out oral and written instructions.
- Follow County and department-specific policies, procedures, codes, and ordinances.
- Build and maintain effective working relationships with others.
- Solve problems involving several concrete variables in standardized situations.
- While performing the essential functions of this job, the employee is regularly required to sit, use hands to finger, handle, or feel, and speak and hear.
- Lift and carry, push and/or pull, or move objects weighing up to 25 pounds.
- It is your responsibility to demonstrate through your application materials how you meet the minimum qualifications of the position/s for which you apply.
- You must complete all sections of the application. A résumé or other information you feel will help us evaluate your qualifications may be attached to your completed application, but will not be accepted in lieu of completing any part of the application. Blank applications that contain only a résumé or those that reference "see résumé" will be rejected as incomplete.
- Check your application before submitting to ensure it is complete and correct; no new or additional information will be accepted after the closing date.
- If you are using education to meet the minimum qualifications for this classification, please submit unofficial transcripts with your application. Applicants who completed their education outside of the United States (with foreign degrees/transcripts) must provide an education evaluation. The education evaluation must state the number of units to which foreign coursework is equal. Foreign education evaluation services can be found at https://www.naces.org. This education evaluation is the responsibility of the applicant and must be submitted with the application.
- Inquiry will be made of your former and current employers; please provide the names and telephone numbers of supervisors on your application.
- You must provide the names and contact information of at least three (3) references (not relatives) that have knowledge of your job skills, experience, ability and/or character.
- Application materials are the property of Mendocino County and will not be returned.
- It is your responsibility to keep your NEOGOV profile updated, including any changes to your telephone number or address. Failure to do so may result in missed notification of exams or interviews.
- The exam process listed on this flyer is tentative. Mendocino County reserves the right to make necessary modifications to the examination plan. Such revisions will be in accordance with approved personnel standards. Should a change be made, applicants will be notified.
- The provisions of this job bulletin do not constitute an expressed or implied contract.
All complete applications will be reviewed; incomplete applications will not be considered. Based on the number of qualified candidates, applicants meeting the job requirements and qualifications will be invited to participate in an oral examination (weight 100) or an application appraisal exam, consisting of an evaluation of education and experience as stated on the application form. The examination process will test the knowledge and abilities described above. A minimum score of 70 must be attained for placement on the employment list.
The County of Mendocino is committed to the full inclusion of all qualified individuals. In accordance with the Americans with Disabilities Act (ADA) and California’s Fair Employment and Housing Act (FEHA), if special accommodations for a disability or religious conviction are necessary at any stage of the application and/or testing process, please notify the Human Resources Department in advance at (707) 234-6600. Reasonable notice is required to allow adequate time for review and evaluation of your request.
Employment in some County departments or positions may require the successful completion of a pre-employment criminal background, which may include fingerprinting, and/or a medical examination, which may include drug screening.
This announcement is a synopsis of duties and requirements of this job. To review the complete classification specification and benefits, please see the HR website. Applications must be submitted to the Human Resources Department by the final filing date.
The County of Mendocino participates in the E-Verify program to confirm employment eligibility. If hired, the information you provide on your Form I-9 will be used to verify your authorization to work in the United States.
- E-Verify Notice of Participation(Download PDF reader)
- Right to Work(Download PDF reader)
This information is a summary of general benefits. Benefits listed in Mendocino County Resolutions or Memorandums of Understanding prevail over this listing. This information is not legally binding, nor does it constitute a Contract.
Compensation is based on a five-step salary range, with annual merit-based increases within the salary range.
Covered Under Social Security And The 1937 Act; Both Employees And The County Pay Into The Retirement Fund. For The Most Current Information Regarding County Retirement Please Go To https://www.mendocinocounty.org/retirement
Mendocino County observes 11 paid holidays per year. Employees are granted 24 – 48 hours of personal leave annually, depending upon Bargaining Unit.
Accrues at the rate of two weeks per year for three years. Three weeks per year after three years, four weeks after eight years and five weeks after 15 years.
Paid sick leave accrues at the rate of 1.25 days per month, or 15 days per year. Accruals are pro-rated for part-time employees working at least 20 hours per week. Part-time employees working less than 20 hours per week, and extra-help employees receive up to 24 hours (or 3 days) of paid sick leave annually.
The County and the employee share the cost of an employee selected health care plan; enrollment in the plan includes $20,000 Life Insurance.
For the most current information regarding Health Insurance please go to: http://www.mendocinocounty.org/hr/ehb
For the most current information regarding Employee Assistance please go to: http://www.mendocinocounty.org/hr/eap
For the most current information regarding Employee Wellness please go to: http://www.mendocinocounty.org/hr/mcwow
For the complete list of most current labor agreements please go to: http://www.mendocinocounty.org/hr/labor
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