Bil E/J Office Administrator

Interplace, Inc.; Irvine (KY); On-site; USD 35,000 - 48,000; Full time

Job summary

A company in Kentucky is seeking an Office Administrator to provide essential administrative support, manage office supplies, coordinate events, and assist with HR-related tasks. Ideal candidates should be goal-oriented and capable of managing multiple priorities simultaneously. This is an opportunity to play a key role in office operations and vendor relations.

Qualifications

• Goal-oriented and ability to juggle multiple tasks simultaneously.
• Ability to manage multiple tasks and priorities.
• Experience coordinating events and managing vendor relationships.
• Experience handling visa arrangements and HR-related tasks.

Responsibilities

• Track the inventory of office supplies and replace them as necessary.
• Order uniforms upon requests.
• Troubleshoot with IT and other issues in the office.
• Coordinate company seasonal events.
• Assist HR with the renewal of health/commercial insurances.
• Arrange working visa for employees.
• Manage vendor relationships and price negotiations.
• Maintain computers and servers.
• Maintain office equipment and systems.
• Handle terms for leasing contracts.
• Handle correspondence with HQ in Japan.

Skills

Vendor management

IT troubleshooting

HR support

Office coordination

Job description

General Position Summary The office administrator will provide administrative support to ensure efficient operation of office. Goal-oriented and ability to juggle multiple tasks simultaneously.

Essential Job Functions

• Track the inventory of office supplies and replace them as necessary
• Order uniforms upon requests
• Troubleshoot with IT, phone or other issues in the office by communicating with multiple vendors
• Coordinate company seasonal events
• Assist HR with the renewal of health/commercial insurances, travel policy, compliance and 401K
• Arrange working visa for employees coming from HQ and facilitate children’s school enrollment and residency
• Manage vendor relationships, POs, price negotiations and projects
• Maintain computers, laptops and servers with outside IT vendor
• Maintain copy machines, printers, phone systems, landscape and pest controls
• Manage annual/quarterly/monthly maintenance of forklift, air conditioning and company cars
• Handle terms and pricing for leasing contracts
• Handle mails and other correspondence with HQ in Japan