Bids and Proposals Specialist (Remote)

Klett World Languages; Florida; Hybrid; USD 75,000 - 78,000; Full time

Benefits offered by this job

Health insurance

Parental leave (up to 12 weeks)

16 days PTO (increases to 25 after 2y)

All federal holidays off

Retirement plan with employer match

Paid lunch break

Job summary

Klett World Languages, Inc. is seeking an eloquent, persuasive Bids and Proposals Specialist to join our team in the U.S.

The role focuses on researching and collecting information from states, districts, and schools for curriculum material adoption, then organizing it to meet client requirements. The ideal candidate has strong writing and research skills, meticulous attention to detail, and time management, thriving in a fast-paced, collaborative environment.

Qualifications

• Bachelor’s degree in journalism, communications, English, or related field.
• Minimum of 3 years of experience in proposal writing, RFP responses, and vendor registration.
• Excellent persuasive business writing skills.
• Excellent written and verbal communication and interpersonal skills.
• Demonstrated analytical and problem‑solving skills.
• Good strategic planning abilities.
• Experience delivering results with limited supervision in a fast‑paced, cross‑functional environment.
• Ability to manage multiple bids/proposals simultaneously.
• Strong attention to detail and ability to work under pressure.
• Experience with word processing software and Adobe suite.

Responsibilities

• Complete competitive proposals and file all required documentation.
• Research, write, and organize information to meet proposal requirements.
• Gather information, data, and forms needed for proposals.
• Review products, services, and processes for proposals.
• Prioritize tasks to meet deadlines.
• Develop strategies to demonstrate product/service quality.
• Edit and revise proposals based on feedback.
• Maintain consistent proposal writing per company policies.
• Manage vendor registrations at district/state levels.
• Develop annual summary reports for curriculum adoptions and proposals.
• Prepare reports and maintain records; assist in follow‑up reporting.
• Coordinate team collaboration for proposals and sales opportunities.
• Review current developments and literature related to responsibilities.
• Support targeted marketing campaigns.

Skills

Persuasive writing

Written & verbal communication

Analytical thinking

Strategic planning

Cross-functional collaboration

Deadline-driven

Multi-bid management

Adaptability

Problem solving

MS Word

Adobe Suite

Education

Bachelor's degree in journalism

Tools

Adobe Creative Suite

Microsoft Word

Job description

Klett World Languages is a growing educational publisher located in Chicago with a flourishing North America market share. Publishing high-quality Spanish, French, German, and Italian content for grades K-12 and higher education, Klett World Languages is the newest venture of the European-based Klett Group, which was founded in 1897 and encompasses 80+ educational enterprises.

At Klett World Languages, we create content that helps students build authentic communicative competence and become global citizens. Our materials are authentic, accessible, and help students create connections to our increasingly global world. We strongly believe that educators play a key role in language learning. Therefore, part of our mission is to support them and provide opportunities for professional development. At Klett World Languages, we are driven to change world language education in North America for the better.

Why join Klett World Languages

Klett World Languages is uniquely positioned as a start-up publishing company in the U.S. and Canada yet is financially backed by a leading European publishing group. Because of this, we have been able to think outside of the box and redesign language learning to meet today’s needs. It’s no surprise that we are called “disrupters” within the world language publishing industry.

Klett World Languages supports an international work environment and global work culture that provides room for personal and professional growth as our market share expands exponentially throughout the U.S. and Canada. The leadership makes a concerted effort to respect work-life balance through generous paid time off (PTO) and remote work policies, flexible schedules when possible, and paid professional development. Leadership encourages a growth mindset, provides coaching, and promotes belonging and inclusiveness. Klett World Languages also rewards its team for its growth and success through individual bonuses tied to evaluations, prizes and rewards tied to sales earnings, and yearly retreats.

The Klett World Languages Team is driven by the mission of how we can help change world language education in North America for the better…are you driven to make this change with us?

Job Summary

Klett World Languages is a growing educational publisher with European roots. We are the Chicago-based US arm of the Klett Group, which was founded in 1897 and encompasses 80+ educational enterprises.

At Klett World Languages, we provide the highest quality language materials in Spanish, French, German, and Italian. We create content that helps students build authentic communicative competence and become global citizens. Our materials are authentic, accessible, and user-friendly, and enable students to learn and deepen their connection to our increasingly global world. We strongly believe that educators play a key role in language learning, and part of our mission is to support them and give them opportunities for professional development. At Klett World Languages, we are driven to change world language education in the U.S. for the better.

We are looking for an eloquent, persuasive Bids and Proposals Specialist to join our team. The Bids & Proposals Specialist’s responsibilities include researching and collecting information from states, school districts, and schools regarding curriculum materials adoption and implementation, as well as organizing and formatting the information to ensure that the requirements of the prospective clients and agencies are met.

The Bids and Proposals Specialist should exhibit strong writing and research skills, excellent attention to detail, and time management while working both independently and collaboratively. We are looking for a strong team member who is a self-motivated multitasker, follows through on tasks, and thrives in a fast-paced environment.

Key Responsibilities

• Assume responsibility for completing competitive proposals and for filing all required documentation.
• Research, write, and organize information in a professional manner to meet the requirements for proposals.
• Obtain information, data, and application forms necessary to fulfill the requirements of application and proposal development.
• Review products, services, and/or business processes.
• Prioritize responsibilities to meet deadlines.
• Create strategies for convincing others of the quality of our products and services.
• Edit and revise proposals according to feedback from colleagues, supervisors, and clients.
• Maintain consistency in proposal writing by following company policies.
• Complete, submit, and maintain current vendor registrations at the district and state level.
• Develop an annual summary report of resources necessary for curriculum adoptions and proposals.
• Prepare all required reports, maintain appropriate records, and provide support in follow-up reporting requirements.
• Organize and coordinate team collaboration for proposals and sales opportunities.
• Review current developments, literature, and technical sources of information related to job responsibilities.
• Support targeted marketing campaigns.
• Perform other tasks consistent with the goals and objectives of this position.
• Perform other duties as assigned.

Qualifications, Knowledge and Skills

• Bachelor’s degree in journalism, communications, English, or a related field.
• Minimum of 3 years of experience in proposal writing, RFP responses, and vendor registration. Experience in educational publishing or public‑sector procurement is a plus.
• Excellent persuasive business writing skills.
• Excellent written and verbal communication and interpersonal skills.
• Demonstrated analytical and problem‑solving skills.
• Good strategic planning abilities.
• Experience in delivering results with limited supervision in a fast‑paced cross‑functional environment both independently and as a team player.
• High flexibility and ability, as required to meet proposal deadlines
• Ability to work in environments where multiple bids/proposals may need to be managed simultaneously
• Must work well with challenging deadlines and under pressure.
• Experience in a networked environment interfacing across multiple functional areas.
• Excellent computer and organizational skills, as well as attention to detail.
• Strong working knowledge of word processing software and Adobe suite.

Preferred Qualifications

• Advanced proficiency in one of the following languages: Spanish, French, German or Italian
• Previous procurement, contract & compliance; knowledge of legal terminology is highly desirable
• Health insurance
• Up to 12 weeks parental leave, paid at 50%
• 16 days PTO, which increases to 25 days after two years with the company
• All federal holidays off
• Retirement plan with 3% employer match
• Paid lunch break in the middle of an 8-hour workday

Pay Range

This role offers an annual base salary of $75,000 to $78,000, with compensation within that range, plus a bonus tied to the company’s annual sales goals.