Bidding Coordinator

PJF Corp; Layton, Northern (UT, KY); Hybrid; USD 52,000 - 68,000; Full time

Benefits offered by this job

401(k)

401(k) Match

Health Insurance

Dental Insurance

Vision Insurance

Long-term Disability Insurance

Paid Time Off

Company Sponsored Financial Wellness

Job summary

PJF Corp. in Utah is seeking a detail‑oriented Bidding Coordinator to unite subcontractors, estimators, and sales teams in a fast-paced preconstruction environment. You will own the bidding cycle, manage bid invitations, and ensure timely plan uploads into Procore.

This role requires strong communication, familiarity with floor plans, and experience with Office 365 and Procore. You will build a reliable subcontractor directory, coordinate bid bonds, and help evaluate bids to support winning

Qualifications

• Strong communication skills to coordinate with subcontractors and teams.
• Familiarity with floor plans and basic commercial construction knowledge.
• Proficiency with Office 365 tools for project management.
• Able to analyze bids and ensure accurate plan uploads into Procore.
• Experience interacting with estimators and sales teams is a plus.

Responsibilities

• Manage bidding process for multiple projects (2-10) and engage with subcontractors.
• Coordinate and distribute bid invitations with plan uploads into Procore.
• Follow up with subcontractors to confirm bid participation and relay information.
• Aim to secure a minimum of three qualified bids per project segment.
• Maintain and expand subcontractor directory with current contacts.
• Ensure clear communication among stakeholders in bidding.
• Build strong relationships with subcontractors as primary bid contact.
• Make and answer calls to encourage bid submissions and discuss project details.
• Coordinate bid bonds and related documentation to ensure bid compliance.
• Assist in evaluating bids and provide feedback on win/loss outcomes.
• Support marketing tasks, limiting to 5% of time (materials, website, social).

Skills

Strong communication

Floor plans familiarity

Commercial construction knowledge

Office 365 proficiency

Problem solving

Education

High School diploma or GED

Construction Experience: 1 year (Preferred)

Tools

Procore

MS Project

Excel

Job description

Are you passionate about construction and driven to lead impactful projects? Join PJF Corp and be part of a team dedicated to excellence in commercial building!

Who Are We? Since our modest beginnings in 1998, PJF Corp. has emerged as a formidable presence in the construction industry, driven by our unwavering commitment to three core principles: Quality, Integrity, and Service. At PJF Corp., we don’t just construct buildings; we strive to make a difference. Our projects are not just about erecting structures—they’re about bringing our clients’ visions to life. Whether it’s a medical facility, car dealership, or assisted living center, we recognize the significance of the spaces we create. We are dedicated to making a difference within our own team by prioritizing the recruitment of experienced, qualified individuals and investing in their ongoing development. Through continuous education and the implementation of cutting‑edge strategies and materials, we remain at the forefront of our industry, constantly striving to improve and innovate. Safety is paramount in everything we do. We recognize the inherent risks involved in construction, which is why we maintain stringent safety protocols and provide regular safety training to all team members. While we specialize in commercial construction, with a focus on medical facilities, automotive dealerships, and assisted living centers, our capabilities extend far beyond these sectors. At PJF Corp., we’re more than just builders; we’re partners in your success. Choose PJF Corp. and experience the difference that excellence makes.

Position overview:

As a Bidding Coordinator at PJF Corp., you will be the linchpin in our project bidding process, helping to bring together subcontractors, estimators, and sales teams to ensure successful project outcomes. Your role will be critical in driving communication, organizing bid invitations, and managing the flow of information. Imagine the satisfaction of seeing a project begin with a solid foundation of competitive bids, all thanks to your efforts. You will play a key role in the success of our projects, helping to ensure we have the best teams in place to bring our clients’ visions to life.

Are you ready to elevate your career?

At PJF Corp., we believe that your growth is our growth. This role offers you the chance to lead diverse and challenging projects, work with a dedicated team of professionals, and utilize the latest technology and methodologies in the construction industry. If you thrive in a dynamic environment, love solving complex problems, and are driven by the desire to make a tangible impact, then this is the perfect role for you.

Key Responsibilities:

including, but not limited to:

• Efficiently manage the bidding process for multiple projects (2-10), engaging with over 600 subcontractors per project.
• Coordinate and distribute bid invitations while ensuring accurate plan uploads into Procore.
• Proactively follow up with subcontractors to confirm bid participation, relaying critical information to estimating and sales teams.
• Aim to secure a minimum of three qualified bids per project segment.
• Maintain and expand the subcontractor directory, ensuring accurate and up-to-date contact information.
• Facilitate clear, consistent communication and timely follow-up with all stakeholders in the bidding process.
• Foster strong, reliable relationships with subcontractors, becoming the primary point of contact for all bidding-related inquiries.
• Consistently make and answer phone calls to subcontractors to encourage bid submissions and discuss project details.
• Ensure compliance with bidding requirements by coordinating bid bonds and related documentation.
• Assist in evaluating and qualifying bids, providing comprehensive feedback on win/loss outcomes to all involved subcontractors.
• Support marketing efforts, dedicating no more than 5% of your time to tasks such as delivering materials, website updates, and social media contributions

Benefits:

• 401(k)
• 401(k) Match
• Health Insurance
• Dental Insurance
• Vision Insurance
• Long-term Disability Insurance
• Paid Time Off
• Company Sponsored Financial Wellness Program

Core Requirements:

• Integrity:Trust is the foundation of everything we do. We need team members we can rely on completely.
• Humility:We seek individuals who are confident in their abilities but leave their ego at the door. Collaboration and teamwork are key.
• Passion for Building:If you’re not truly excited about the process of building, organizing, and creating, this might not be the place for you. Construction can be challenging, but if you have a genuine love for the craft, those challenges turn into opportunities. Join us if you thrive on seeing your efforts turn into tangible results and take pride in your work every single day.

Technical Requirements:

• Strong communication skills and the ability to connect with people.
• Familiarity with floor plans and basic knowledge of commercial construction.
• Advanced technological skills (smartphones, laptops, tablets used in the daily management of projects).
• Proficiency with Office 365 products (Excel, Word, Outlook, MS Project).
• Problem-solving skills with the ability to handle abstract variables.

Education/Experience

• High School diploma or GED (Required)
• Construction Experience: 1 years (Preferred)

License/Certification

Procore certified (or a commitment to be certified within 30 days of hire)

Work Environment:

While performing the duties of this job, the employee will primarily work in a professional office setting. This environment is equipped with modern amenities and ergonomic furnishings designed to support productivity and comfort. The role involves frequent use of office technology and resources, with an emphasis on maintaining a collaborative and organized workspace.

Physical Requirements:

While performing the duties of this job, the employee will need the ability to sit for extended periods during office work. The role may involve occasional standing, walking, and minor lifting of office supplies or documents. Strong organizational and multitasking skills are also essential for managing project tasks efficiently. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential responsibilities.