Bid & Proposal Specialist

Guardian 6 Consulting; United States; Remote; USD 60,000 - 80,000; Full time

Job summary

A consulting firm in the United States is seeking a detail-oriented Bid and Proposal Specialist to join its mission-driven team. The role involves designing and managing high-quality proposals to meet RFP requirements. Successful candidates will have a Bachelor’s degree and 2–5 years of experience in proposal writing, along with strong organizational and writing skills. This position plays a critical role in securing new business opportunities.

Qualifications

• 2–5 years of experience in proposal writing, grant writing, or business development.
• Strong understanding of RFP processes and compliance.
• Excellent communication skills.

Responsibilities

• Analyze RFP requirements and develop proposals.
• Draft, edit, and format proposals.
• Collaborate with internal experts for content.

Skills

Writing

Organizational skills

Project management

Collaboration

Attention to detail

Education

Bachelor’s degree in English, Communications, Business, Public Administration, or related field

Tools

Microsoft Office Suite

Adobe PDF tools

Job description

Guardian 6 Consulting is seeking a detail-oriented and motivated Bid and Proposal Specialist to join our growing, mission-driven team. The Bid and Proposal Specialist will play a critical role in securing new opportunities by designing, writing, and managing high-quality proposals that meet all requirements outlined in Requests for Proposals (RFPs). This position requires strong writing, organizational, and project management skills, as well as the ability to collaborate with internal subject matter experts to deliver compelling, compliant, and competitive proposals.

Requirements

Analyze RFP requirements and develop detailed proposal outlines and compliance checklists.

Draft, edit, and format proposals, ensuring all requirements are addressed and submitted on time.

Collaborate with consultants, leadership, and technical experts to gather necessary content.

Ensure consistency in style, messaging, and branding across all proposal documents.

Prepare supporting documents such as resumes, past performance summaries, and company qualifications.

Maintain a proposal library of boilerplate content, templates, and graphics for efficiency.

Manage timelines, submissions, and follow-ups for all proposals and bids.

Qualifications

Bachelor’s degree in English, Communications, Business, Public Administration, or related field (preferred).

Proven experience in proposal writing, grant writing, or business development(2–5 years).

Strong understanding of RFP processes, compliance, and proposal formatting.

Excellent writing, editing, and communication skills.

Ability to manage multiple projects and deadlines simultaneously.

High attention to detail and organizational skills.

Proficiency with Microsoft Office Suite and Adobe PDF tools (graphic design experience a plus).