Construction Bid & Document Coordinator

Great Hire; New York (NY); On-site; CAD 69,000 - 84,000; Full time

Benefits offered by this job

Medical insurance

Dental & vision insurance

Paid holidays

Paid time off

Career growth opportunities

Equal opportunity employer

Job summary

Great Hire is seeking a detail-oriented Bid Coordinator to support estimating and operations teams in a fast-paced construction environment. You will work with estimators, subcontractors, and internal teams to ensure bids, documents, and project information are accurate and delivered on time.

The role offers hands-on exposure to estimating, project setup, and construction operations, with a clear path for growth within the company.

Qualifications

• Minimum 1-2+ years of experience in construction administration, estimating support, or general office coordination.
• Strong proficiency in Microsoft Office (Excel, Outlook, Word).
• Ability to read and interpret blueprints at a basic level.
• Experience using Bluebeam for plan viewing, markups, or measurements.
• Familiarity with Monday.com, BuildingConnected, or similar workflow/bid management platforms.
• Strong organizational skills with the ability to manage multiple deadlines.
• High attention to detail and accuracy—critical for maintaining bid logs and project documentation.
• Excellent written and verbal communication skills.
• Ability to work in a fast-paced, deadline-driven environment.
• Proactive, self-starter mindset with strong follow-up habits.
• Ability to maintain confidentiality and handle sensitive project information.

Responsibilities

• Support estimating and operations teams with bids, documents, and project information.
• Coordinate with subcontractors, vendors, and internal teams to ensure accuracy and timeliness of bids.
• Maintain bid logs and project documentation with high accuracy.
• Assist with project setup and construction operations as needed.
• Coordinate shipping or travel logistics for field personnel as required.

Skills

Read and interpret blueprints

Organizational skills

Attention to detail

Excellent written and verbal comm.

Fast-paced environment

Tools

Microsoft Office

Bluebeam

Monday.com

BuildingConnected

Job description

Ontario, United States | Posted on 07/29/2026

We’re looking for a highly organized and detail‑oriented Bid Coordinator to support our estimating and operations teams. This role is ideal for someone who thrives in a fast‑paced environment, enjoys keeping projects organized, and is interested in building a long‑term career in the construction industry. You’ll work closely with estimators, subcontractors, and internal teams to ensure bids, documents, and project information are accurate, complete, and delivered on time.

This position offers hands‑on exposure to estimating, project setup, and construction operations—with a clear path for growth.

Requirements

Core Requirements

Minimum 1-2+ years of experience in construction administration, estimating support, or general office coordination

Strong proficiency in Microsoft Office (Excel, Outlook, Word)

Ability to read and interpret blueprints at a basic level

Experience using Bluebeam for plan viewing, markups, or measurements

Familiarity with Monday.com, BuildingConnected, or similar workflow/bid management platforms

Strong organizational skills with the ability to manage multiple deadlines

High attention to detail and accuracy—critical for maintaining bid logs and project documentation

Excellent written and verbal communication skills

Ability to work in a fast‑paced, deadline‑driven environment

Proactive, self‑starter mindset with strong follow‑up habits

Ability to maintain confidentiality and handle sensitive project information

Comfortable coordinating with subcontractors, vendors, and internal teams

Preferred Qualifications

Construction industry knowledge (terminology, trades, project phases)

Experience with shipping coordination (UPS, USPS, GLS, FedEx)

Experience with vehicle or permit tracking (Motor Carrier Permit, business licenses, etc.)

Experience booking travel or accommodation for field personnel

Salary: $55,000 annually

Medical insurance: Company pays ~90% of base plan for employee + dependents

Dental & vision insurance available

Paid holidays

Paid time off (after introductory period)

Hands‑on exposure to estimating, project setup, and construction operations

Opportunity to grow within a stable and expanding company

Great Hire is an equal opportunity employer committed to recruiting, employing, retaining, promoting, terminating, and otherwise treating all employees on the basis of merit, qualifications, and competence. We do not discriminate on the basis of any trait or characteristic protected by applicable federal, state, or local laws.