Bid Coordinator

Stonegate Contracting Group; Boca Raton (FL); On-site; USD 55,000 - 75,000; Full time

Job summary

Stonegate Contracting Group, LLC in Boca Raton, FL seeks a Bid Coordinator to manage end-to-end bid processes, identify opportunities, and coordinate tender submissions. This on-site role collaborates with project managers, estimators, and leadership to gather technical and commercial information and ensure timely proposals.

The ideal candidate will have strong bid writing skills, attention to detail, and experience with Word, Excel, and PDF tools, plus the ability to organize content libraries

Qualifications

• Ability to manage bid preparation and bid processes with accurate documentation and timely submissions.
• Strong bid writing and proposal skills with clear technical and commercial content.
• Experience coordinating tender submissions and assembling supporting documents for client specs.
• Proficiency with standard office software and document management systems.
• Excellent written and verbal communication, plus organization and time management.

Responsibilities

• Coordinate end-to-end bid process, identify opportunities, and manage tender documentation.
• Prepare bid materials and assist with bid and proposal writing.
• Ensure compliance with client requirements and assemble final tender submissions.
• Collaborate with project managers, estimators, and leadership to gather information.
• Maintain bid records, templates, and content libraries; support post-bid follow-up.

Skills

Bid management

Bid writing

Documentation coordination

Communication

Time management

Office software proficiency

Cross-functional collaboration

Construction/engineering knowledge

Education

Bachelor's degree in business, construction management, or related field

Associates degree in business or related discipline

Tools

Word

Excel

PDF tools

Job description

Company Description

Stonegate Contracting Group, LLC is a commercial construction firm with over thirty-three years of experience, including extensive work in New York and South Florida. The company delivers a full range of planning and construction services for retail and commercial buildings, hospitality and medical facilities, banks, auto dealerships, mid-rise projects, and industrial developments. Stonegate specializes in projects that demand strong collaboration and trust, using General Contracting, Construction Management, Design-Assist, and Design-Build delivery methods. The team emphasizes an individualized approach for each client, supported by an intelligent and talented workforce focused on turning project visions into reality. This commitment to quality and partnership positions Stonegate Contracting Group as a trusted leader in the commercial construction industry.

Role Description

The Bid Coordinator is a full-time, on-site role based in Boca Raton, FL. This role is responsible for coordinating the end-to-end bid process, including identifying opportunities, managing tender documentation, and tracking deadlines. Day-to-day tasks include preparing and organizing bid materials, assisting with bid and proposal writing, ensuring compliance with client requirements, and assembling final tender submissions. The Bid Coordinator will collaborate closely with project managers, estimators, and leadership to gather technical and commercial information, maintain bid records, and support continuous improvement of bid processes. The role also involves maintaining templates, updating content libraries, and supporting post-bid follow-up activities as needed.

Qualifications

• Ability to manage bid preparation and bid processes, ensuring accurate documentation and timely submissions.
• Strong bid writing and proposal writing skills, with attention to detail and clarity in technical and commercial content.
• Experience coordinating tender submissions, including organizing supporting documents and meeting client specifications.
• Proficiency with standard office software (e.g., Word, Excel, PDF tools) and document management systems.
• Excellent written and verbal communication skills, with strong organization and time-management abilities.
• Ability to work collaboratively with cross-functional teams in a fast-paced, deadline-driven environment.
• Prior experience in construction, engineering, or a related field is preferred.
• Associate’s or Bachelor’s degree in business, construction management, communications, or a related discipline is beneficial.