Bid Analyst

Singer Equipment Company; Bellmawr (NJ); On-site; USD 60,000 - 90,000; Full time

Benefits offered by this job

Medical benefits

Dental benefits

Vision benefits

Short/Long-term disability

401(k) with company match

Group life insurance

Flexible spending

Paid time off

Paid holidays

Job summary

Singer Equipment Company is seeking a detail-oriented Bid Analyst to support public- and private-sector bidding activities. The role identifies bid opportunities, analyzes requirements, coordinates submissions, supports pricing strategies, and oversees billback and rebate processes.

Collaboration with sales, purchasing, finance, and manufacturers is essential. Ideal candidates are organized, analytical, comfortable handling large data sets, and capable of clear communication with internal and

Job description

Why Singer?

Singer Equipment Company is not just a seller of food equipment – we cultivate partnerships and amplify success. Singer wasn’t just a place to work; it’s a place to thrive. We empower our employees, fostering an environment where they can grow professionally and contribute to something larger than themselves.

Why Singer?

Singer Equipment Company is not just a seller of food equipment – we cultivate partnerships and amplify success. Singer wasn’t just a place to work; it’s a place to thrive. We empower our employees, fostering an environment where they can grow professionally and contribute to something larger than themselves. We are the proud, 3-time recipient of the Foodservice and Supplies Dealer of the Year Award. Our commitment to our customers has earned us an unbeatable reputation within our industry. This is your opportunity to join a winning team! At Singer Equipment Company, we value each and every one of our dedicated staff and therefore are pleased to offer a competitive starting wage, a comprehensive benefits package including: medical, dental, vision, short term and long-term disability, 401K with company match, group life insurance, flexible spending, paid time off, and paid holidays.

Why You'll Love Working Here

• Make a Difference: Work with enthusiasm and integrity while ensuring communication, coordination and collaboration.
• Collaborative Spirit: Be part of a supportive and dynamic team environment.
• Growth Opportunities: Develop your skills and advance your career in a dynamic industry.
• Competitive Compensation & Benefits: Enjoy a rewarding package that reflects your contributions.

Overview

Singer Equipment Company, a leading foodservice equipment and supplies distributor serving customers throughout the United States, is seeking a detail-oriented Bid Analyst to support public- and private-sector bidding activities. The Bid Analyst will identify and evaluate bid opportunities, analyze solicitation requirements, coordinate bid submissions, support pricing strategies, and oversee billback and rebate processes. This role works closely with the Bid and GPO Manager, sales, purchasing, finance, manufacturers, and other internal teams to ensure accurate, competitive, and compliant bids. The ideal candidate is organized, analytical, comfortable working with numbers and large amounts of information, and able to communicate effectively with internal and external stakeholders. Experience in procurement, bidding, distribution, construction, or contract pricing is preferred but not required.

Essential Functions

Bid Identification and Analysis

• Research and identify public and private bid opportunities through procurement portals, agency websites, cooperative purchasing programs, and other sources.
• Evaluate opportunities based on scope, geography, contract requirements, competition, profitability, operational capacity, and strategic fit.
• Maintain a pipeline of upcoming bids, renewals, pre-solicitation opportunities, and deadlines.
• Review solicitations, contracts, specifications, drawings, and addenda to identify key requirements, risks, compliance obligations, and pricing considerations.
• Prepare bid summaries, compliance checklists, assignments, and submission timelines.

Bid Coordination and Submission

• Coordinate bid activities across sales, purchasing, estimating, project management, finance, legal, operations, and manufacturers.
• Collect pricing, product information, lead times, technical documentation, certifications, and required signatures.
• Prepare and submit accurate, complete, and responsive bid packages through electronic portals, email, or physical delivery.
• Track questions, addenda, approvals, deadlines, and submission confirmations.
• Maintain organized records of bids, awards, contracts, and correspondence.
• Assist with post-award implementation, contract setup, renewals, extensions, and reporting.

Pricing and Strategy

• Support competitive and profitable pricing strategies by analyzing product costs, freight, installation, escalation risks, manufacturer programs, rebates, billbacks, and margins.
• Review historical pricing, prior bid results, competitive information, and market conditions.
• Identify pricing inconsistencies, missing costs, and margin concerns.
• Assist with post-bid reviews to evaluate results and identify opportunities for improvement.

Billback and Rebate Administration

• Oversee billback processes from initial setup through reconciliation.
• Verify awarded items, customer pricing, manufacturer programs, contract dates, and reimbursement amounts.
• Coordinate with manufacturers, purchasing, sales, finance, and accounts receivable to resolve discrepancies.
• Monitor outstanding billbacks, credits, rebates, and supporting documentation.
• Help improve process controls, reporting, and accountability.

Reporting and Process Improvement

• Maintain reports on bid volume, win rates, contract value, margins, billback recovery, renewals, and outstanding action items.
• Standardize bid-management procedures, templates, checklists, and file organization.
• Identify opportunities to improve efficiency through automation, data analysis, and better use of procurement tools.
• Support departmental planning and the growth of Singer’s contract and bid business.

Minimum Qualifications

• Bachelor’s degree in business, finance, accounting, supply chain, construction management, public administration, or a related field preferred but not required.
• Experience in bid analysis, procurement, contract administration, pricing, estimating, finance, sales operations, or a related analytical role preferred but not required.
• Current Notary Public commission preferred; candidates must be willing and eligible to obtain a commission after hire, with company support.
• Strong analytical, organizational, reading comprehension, and attention-to-detail skills.
• Excellent written and verbal communication skills.
• Ability to manage competing priorities, meet firm deadlines, and work effectively with multiple departments.
• Proficiency in Microsoft Excel, including formulas, sorting, filtering, lookups, macros, and pivot tables.
• Ability to learn electronic procurement portals, ERP systems, and bid-management platforms.
• Sound judgment and the ability to identify contractual, financial, and operational risks.
• Strong initiative, accountability, adaptability, and collaborative problem-solving skills.

Candidates are encouraged to apply even if they do not meet all listed requirements. We recognize that skills and potential can take many forms, and we value diverse experiences that may not align perfectly with traditional qualifications. Singer Equipment Company is an Equal Opportunity Employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity or expression, national origin, age, disability, veteran status, or any other protected status under applicable law.