BIC Data Integrity Assistant

Cooley; Chicago (IL); On-site; USD 51,000 - 76,000; Full time

Benefits offered by this job

Medical coverage

HSA (Health Savings Account)

Dental

Vision

FSA (Flexible Spending Accounts)

Commuter benefits

Life insurance

AD&D

LTD (Long-term disability)

PTO 20 days

Holidays 10 days

Parental leave

Job summary

Cooley LLP in Chicago seeks a BIC Data Integrity Assistant to support data integrity across BIC systems and assist with engagement letters in the Terms database for structured reporting.

The role includes managing client/matter documentation, party linking, and inclusionary ethical walls, enabling stakeholders to report on AI use restrictions and fee arrangements with accuracy.

Qualifications

• Proficiency in Microsoft Office suite, iManage and firm applications.
• Willingness to work overtime as required.

Responsibilities

• Maintain client administrative files by processing and filing engagement, disengagement and waiver letters.
• Link parties in Open to approved and finalized matters
• Process closure requests for clients and matters with Compliance Analysts as needed.
• Process client and matter name change requests
• Maintain inclusionary ethical walls in the firm’s ethical walls database
• Cleanup outstanding Open requests from departed timekeepers and secretaries
• Implement and maintain database warnings and alerts
• Process reports for database cleanup projects
• Assist with department projects as necessary
• Participate in proof-of-concept testing of new technologies or solutions
• Communicate intake issues and risk management procedures via email/phone

Skills

Microsoft Office

iManage

Overtime availability

Customer service

Education

Bachelor’s Degree

Tools

Workflow tools

Security Database technology for Ethical Walls

Job description

BIC Data Integrity Assistant Cooley is seeking a BIC Data Integrity Assistant to join the Business Intake and Conflicts team.

Position Summary:

The BIC Data Integrity Assistant is critical to supporting the firm’s expanding data and reporting initiatives by ensuring the accuracy, integrity, and timely maintenance of client and matter information across BIC systems.

The BIC Data Integrity Assistant will play a key role in supporting the firm’s integrated data strategy, including the preparation, and loading of client engagement letters into the Terms database for structured coding and downstream reporting.

In addition, support the ongoing management of engagement letters, waivers, and related client documentation, as well as assist with party linking, client and matter maintenance, and inclusionary ethical wall support.

The position will work closely with Compliance Analysts and other BIC team members to ensure engagement terms are captured consistently and accurately, enabling BIC, Information Governance, Billing, and other stakeholders to identify and report on key provisions such as AI use restrictions, work product ownership, and fee arrangements.

Position responsibilities:

• Maintain the firm’s client administrative files by processing and filing all engagement, disengagement and waiver letters received by the department
• Link parties in Open to approved and finalized matters
• Prepare, process, and review client and matter closure requests for completion or assignment to a Compliance Analyst when necessary
• Prepare and process client and matter name change requests
• Maintain inclusionary ethical walls in the Firm’s ethical walls database
• Clean‑up outstanding Open requests from departing or departed timekeepers and secretaries
• Implement and maintain database warnings and alerts
• Continually process reports associated with various database clean‑up projects
• Assist with department projects as necessary
• Participate in proof‑of‑concept testing of new technologies or solutions
• Communicate with all users regarding intake issues and risk management procedures pertaining to the opening of new client/matters as well as status of requests via email and by phone
• All other duties as assigned or required

Skills and experience:

Required:

• After orientation at Cooley LLP, exhibit proficiency in the Microsoft Office suite, iManage and other firm applications
• Available to work overtime, as required

Preferred:

• Bachelor’s Degree
• Prior experience in a law firm, legal environment or conflicts department
• Prior experience with Security Database technology for Ethical Walls
• Prior experience with Workflow tools and systems

Competencies:

• Ability to solve problems and work in a fast‑paced environment that requires balancing high‑volume, process‑driven work with a strong focus on accuracy and customer service
• Ability to interact with attorneys, all levels of management, business professionals and outside third parties in highly effective and professional manner
• Excellent communication and interpersonal skills
• Strong database skills
• Detailed orientated and strong organization skillsStrong ability to prioritize and juggle multiple tasks
• Strong customer service skills

Cooley offers a competitive compensation and excellent benefits package and is committed to fair and equitable employment practices.

EOE.

The expected hourly pay range for this position with a work schedule of 40 hours per week is $24.50 - $36.50 ($50,960.00 - $75,920.00 annually).

Please note that final offer amount will be dependent on geographic location, applicable experience and skillset of the candidate.

• We offer a full range of elective benefits including medical, health savings account (with applicable medical plan), dental, vision, health and/or dependent care flexible spending accounts, pre-tax commuter benefits, life insurance, AD&D, long-term care coverage, backup care for children and/or adults and other parental support benefits.
• In addition to elective benefit options, benefited employees receive firm-paid life insurance, AD&D, LTD, short term medical benefits as well as 20 days of Paid Time Off (“PTO”) and 10 paid holidays each year.
• We provide generous parental leave and fertility benefits.

New employees will attend a detailed benefit orientation to learn more about our many benefits and resources.