BIC Specialist (Specialized Conflicts)

Cooley LLP; Palo Alto (CA); On-site; USD 69,000 - 100,000; Full time

Benefits offered by this job

Medical

Health Savings Account

Dental

Vision

Pre-tax commuter benefits

Life insurance

AD&D

Long-term care coverage

Backup care for family

Parental leave benefits

PTO

Job summary

Cooley LLP is seeking a BIC Specialist (Specialized Conflicts) to join the Business Intake and Conflicts team in Palo Alto. The role focuses on reviewing conflict submissions, creating folders, maintaining trackers, and supporting onboarding for lateral partners.

Applicants should have 3+ years in conflicts or related fields, a Bachelor's degree (or paralegal certificate), and strong MS Office/iManage skills. The position requires flexibility to handle fast-paced, detailed tasks.

Qualifications

• 3+ years direct applicable experience in business intake and conflicts.
• Bachelor's degree and/or paralegal certificate preferred.
• Proficiency in Microsoft Office and iManage.

Responsibilities

• Review incoming firm-wide conflict submission forms.
• Create lateral conflict folders and update spreadsheets.
• Maintain tracking of partner candidates' status and to-do items.
• Schedule internal meetings regarding lateral partner conflicts.
• Prepare onboarding engagement letters for lateral partners.

Skills

MS Office suite

iManage

Overtime availability

Education

Bachelor's degree

Paralegal certificate

Tools

Microsoft Office

iManage

Job description

BIC Specialist (Specialized Conflicts)

life insurance, parental leave, paid time off, paid holidays

Cooley is seeking a BIC Specialist (Specialized Conflicts) to join the Business Intake and Conflicts team.

Position summary

The business intake and conflicts function is essential to the firm's (1) compliance with (a) ethical obligations prevailing in jurisdictions in which the Firm maintains offices and in which it practices and (b) the firm's risk management policies and procedures, (2) avoidance of malpractice claims and ethical violations, and (3) ability to onboard new business, in the form of new clients and new matters for existing clients, new timekeepers and new employees in a timely fashion.

Working closely with the Associate Director of Conflicts, BIC Supervisor (Specialized Conflicts) other Directors and Managers of the New Business, Specialized Conflicts, Compliance & QA, and Operations teams as well as the Conflicts Staff Attorneys, the BIC Specialist (Specialized Conflicts) is responsible for participation and research related to department initiatives. This includes assisting with policy and procedure drafting and editing cycles, lateral candidate submission coordination and operations function. The BIC Specialist (Specialized Conflicts) will serve as a flexible resource, cross-trained throughout the department to assist in areas of need. Specific duties and responsibilities include, but are not limited to, the following:

Position responsibilities

Primary Laterals

• Review incoming firm wide attorney, paralegal and business professionals conflict check submission forms
• Create lateral conflict folders
• Update lateral conflicts spreadsheets
• Maintain accurate tracking of partner candidates' status and to-do items
• Schedule internal meetings regarding lateral partner conflicts
• Prepare requests and associated engagement letters for onboarding lateral partners
• Assist Associate Director, BIC Supervisor (Specialized Conflicts) and Conflict Staff Attorneys with obtaining pre-approvals related to onboarding lateral partners
• Communicate with recruiting/HR, attorneys and other department members regarding lateral Intake
• Help maintain cross-reference database
• Run conflict reports, as needed
• Run and clear contract attorneys, as needed

Other

• Provide training to all BIC new hires on various systems and tasks as necessary
• Understand the American Bar Association (ABA) Model Rules of Professional Conduct as adopted in each state in which the Firm maintains an office, and jurisdictional differences in all states, countries and practice areas in which the Firm conducts business
• Conduct research projects as assigned relating to conflicts of interest, operations and project issues
• Conduct research projects on corporate affiliations and corporate relatedness
• Assist with ethical screen database clean up
• All other duties as assigned or required.

Skills and experience

Required

• After orientation at Cooley LLP, exhibit proficiency in the Microsoft Office suite, iManage and other firm applications
• Available to work overtime, as required
• 3+ years direct applicable years' experience (e.g., business intake and conflicts, legal or professional services)

Preferred

• Bachelor's degree
• Paralegal certificate
• Experience working in a law firm or other professional services environment

Competencies

• Excellent written and oral communication skills
• Strong organizational skills and careful attention to detail
• Ability to work independently with little or no supervision
• Ability to work in a fast-paced challenging environment
• Strong ability to prioritize and juggle multiple tasks
• Ability to take initiative on time sensitive issues
• Punctual and reliable

Cooley offers a competitive compensation and excellent benefits package and is committed to fair and equitable employment practices. EOE.

The expected hourly pay range for this position with a work schedule of 40 hours per week is $33.00 - $48.00 ($68,640.00 - $99,840.00 annually). Please note that final offer amount will be dependent on geographic location, applicable experience and skillset of the candidate.

Benefits

• medical
• health savings account (with applicable medical plan)
• dental
• vision
• health and/or dependent care flexible spending accounts
• pre-tax commuter benefits
• life insurance
• AD&D
• long-term care coverage
• backup care for children and/or adults and other parental support benefits
• firm-paid life insurance
• AD&D
• LTD
• short term medical benefits
• 20 days of Paid Time Off (\"PTO\")
• 10 paid holidays each year
• generous parental leave and fertility benefits

New employees will attend a detailed benefit orientation to learn more about our many benefits and resources.

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