BIC Specialist (Specialized Conflicts)

Cooley LLP

Chicago (IL)

On-site

USD 94,558,000 - 137,540,000

Full time

14 days+

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Benefits offered by this job

Medical Insurance

Health Savings Account

Dental

Vision

Flexible Spending Accounts

Parental Leave

PTO

Holidays

Life Insurance

AD&D

Long-term Disability

Backup Care

Parental Support Benefits

Job summary

Cooley LLP in Chicago is seeking a BIC Specialist (Specialized Conflicts) to join the Business Intake and Conflicts team. The role involves policy drafting, lateral candidate submission coordination, and cross-training across the department.

Will work with senior staff and staff attorneys on conflicts research, onboarding processes, and maintaining cross-reference databases to support compliance and efficient onboarding.

Qualifications

Proficiency in Microsoft Office suite (after orientation) and iManage.
Available to work overtime as required.
3+ years direct applicable experience (e.g., business intake and conflicts, legal or professional services).
Experience in a law firm or professional services environment preferred.

Responsibilities

Review incoming conflict check submissions and create lateral conflict folders.
Update and maintain lateral conflicts spreadsheets and tracking.
Prepare engagement letters for onboarding lateral partners and obtain pre-approvals.
Run conflict reports and clear contract attorneys as needed.
Provide training to new BIC hires on systems and tasks.

Skills

MS Office

iManage

Overtime

Legal/Professional Services

Education

Bachelor's degree

Paralegal certificate

Job description

BIC Specialist (Specialized Conflicts)

life insurance, parental leave, paid time off, paid holidays

Cooley is seeking a BIC Specialist (Specialized Conflicts) to join the Business Intake and Conflicts team.

Position summary

The business intake and conflicts function is essential to the firm's (1) compliance with (a) ethical obligations prevailing in jurisdictions in which the Firm maintains offices and in which it practices and (b) the firm's risk management policies and procedures, (2) avoidance of malpractice claims and ethical violations, and (3) ability to onboard new business, in the form of new clients and new matters for existing clients, new timekeepers and new employees in a timely fashion.

Working closely with the Associate Director of Conflicts, BIC Supervisor (Specialized Conflicts) other Directors and Managers of the New Business, Specialized Conflicts, Compliance & QA, and Operations teams as well as the Conflicts Staff Attorneys, the BIC Specialist (Specialized Conflicts) is responsible for participation and research related to department initiatives. This includes assisting with policy and procedure drafting and editing cycles, lateral candidate submission coordination and operations function. The BIC Specialist (Specialized Conflicts) will serve as a flexible resource, cross-trained throughout the department to assist in areas of need. Specific duties and responsibilities include, but are not limited to, the following:

Position responsibilities

Primary Laterals

Review incoming firm wide attorney, paralegal and business professionals conflict check submission forms
Create lateral conflict folders
Update lateral conflicts spreadsheets
Maintain accurate tracking of partner candidates' status and to-do items
Schedule internal meetings regarding lateral partner conflicts
Prepare requests and associated engagement letters for onboarding lateral partners
Assist Associate Director, BIC Supervisor (Specialized Conflicts) and Conflict Staff Attorneys with obtaining pre-approvals related to onboarding lateral partners
Communicate with recruiting/HR, attorneys and other department members regarding lateral Intake
Help maintain cross-reference database
Run conflict reports, as needed
Run and clear contract attorneys, as needed

Other

Provide training to all BIC new hires on various systems and tasks as necessary
Understand the American Bar Association (ABA) Model Rules of Professional Conduct as adopted in each state in which the Firm maintains an office, and jurisdictional differences in all states, countries and practice areas in which the Firm conducts business
Conduct research projects as assigned relating to conflicts of interest, operations and project issues
Conduct research projects on corporate affiliations and corporate relatedness
Assist with ethical screen database clean up
All other duties as assigned or required.

Skills and experience

Required

After orientation at Cooley LLP, exhibit proficiency in the Microsoft Office suite, iManage and other firm applications
Available to work overtime, as required
3+ years direct applicable years' experience (e.g., business intake and conflicts, legal or professional services)

Preferred

Bachelor's degree
Paralegal certificate
Experience working in a law firm or other professional services environment

Competencies

Excellent written and oral communication skills
Strong organizational skills and careful attention to detail
Ability to work independently with little or no supervision
Ability to work in a fast-paced challenging environment
Strong ability to prioritize and juggle multiple tasks
Ability to take initiative on time sensitive issues
Punctual and reliable

Cooley offers a competitive compensation and excellent benefits package and is committed to fair and equitable employment practices. EOE.

The expected hourly pay range for this position with a work schedule of 40 hours per week is $33.00 - $48.00 ($68,640.00 - $99,840.00 annually). Please note that final offer amount will be dependent on geographic location, applicable experience and skillset of the candidate.

Benefits