Bi-Lingual Customer Service Representative

Dynamic Synergy LLC; Mishawaka (IN); On-site; USD 32,000 - 42,000; Full time

Job summary

Dynamic Synergy LLC in Mishawaka, IN is seeking a Bi-Lingual Customer Service Representative (CSR) to support members and providers in English and Spanish. The role focuses on accurate data entry, insurance verification, and timely communication to resolve questions.

You will follow HIPAA guidelines, use the company's knowledge base, and collaborate with Team Support to improve processes. The position is full-time with a 40-hour schedule and may require overtime.

Qualifications

• Fluent in English and Spanish; must pass assessment.
• High School Diploma, GED, or equivalent experience.
• Experience with computer systems and maintaining good records.

Responsibilities

• Handle incoming and outgoing calls in English and Spanish.
• Enter data in member accounts following HIPAA guidelines.
• Verify insurance according to established verification processes.
• Create documentation to ensure supplies are shipped per insurance guidelines.
• Communicate with Team Support or Team Lead for matters requiring supervisor approval.
• Utilize the Customer Service Wiki to maintain knowledge base of processes and policies.
• Suggest process improvements.

Skills

Accountability

Action Oriented

Communicates Effectively

Customer Focus

Nimble Learning

Being Resilient

Resourcefulness

Self-Development

Instills Trust

Education

High School Diploma, GED, or equivalent experience

Job description

Job Title

Bi-Lingual Customer Service Representative (CSR)

Department

Customer Service

Location

Mishawaka, IN

Classification

Non-exempt

Reports to

Team Support/Team Lead

Created on

1/1/2020

Summary

The Bi-lingual Customer Service Representative ensures customer satisfaction by proactively problem-solving, utilizing all available resources, to provide the highest level of customer service.

Essential Functions

1. Handles incoming and outgoing calls with English & Spanish speaking members, caregivers, doctors and other outside providers regarding members’ accounts and product needs.
2. Accesses and enters data in member accounts following HIPAA guidelines.
3. Verifies insurance following established verification processes.
4. Creates documentation to ensure supplies are shipped per insurance guidelines.
5. Communicates with Team Support or Team Lead for matters that require supervisor approval or intervention.
6. Utilizes the Customer Service Wiki to maintain a strong knowledge base of processes, procedures, insurance guidelines, products and company information.
7. Makes suggestions for process improvements.

Key Competencies

1. Accountability
2. Action Oriented
3. Communicates Effectively
4. Customer Focus
5. Nimble Learning
6. Being Resilient
7. Resourcefulness
8. Self-Development
9. Instills Trust

Requirements

Supervisory Responsibilities

The Customer Service Representative has no supervisory responsibilities.

Work Environment

This job is performed in an office setting. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines.

Physical Demands

While performing the duties of this job, the employee is regularly required to speak, hear and see. The employee is frequently required to stand, walk, use hands to finger, handle or feel and reach with hands and arms.

Position Type

This is a full-time position with a regular 40-hour work schedule. At times, overtime may be required.

Travel

This position does not require travel.

Required Education and Experience

1. High School Diploma, GED, or equivalent experience.
2. Fluent in English & Spanish. Must pass assessment.

Preferred Education and Experience

1. 2+ years of experience in a fast-paced customer service role requiring the ability to handle multiple tasks at various stages of completion.
2. Previous experience requiring clear and calm communication by phone.
3. Previous experience requiring the ability to effectively use computer system and maintain good records.

Other Duties

All other duties as assigned by management. Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are request of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.