Benefits Specialist II

AIT Worldwide Logistics, Inc.; Itasca (IL); On-site; USD 65,180 - 97,760; Full time

Benefits offered by this job

Medical benefits

401(k)

Tuition reimbursement

Paid parental leave

Job summary

AIT Worldwide Logistics, Inc. is looking for a Benefits Specialist II to manage U.S. benefit programs. Your responsibilities will include administering benefits, responding to inquiries, and supporting leave of absence processes. The ideal candidate will have at least 3 years of experience in benefits administration and robust knowledge of U.S. health and welfare programs.

This role offers competitive pay, eligibility for commissions and comprehensive benefits including medical, dental, vision, and more. Join a team dedicated to providing exceptional support to our teammates.

Qualifications

• 3+ years of experience in benefits administration.
• Experience in FMLA, disability, or state leave coordination preferred.
• Experience supporting annual enrollment and benefit communications preferred.

Responsibilities

• Administer U.S. benefits programs and support enrollment processes.
• Respond to benefit inquiries and issue resolution.
• Support Annual Enrollment activities and benefit communications.
• Provide backup support for leave of absence administration.
• Ensure data integrity through audits and compliance support.
• Administer the wellness program and conduct orientations.
• Manage benefits-related projects and process improvements.

Skills

U.S. health and welfare programs knowledge

Benefits compliance knowledge

Leave of absence program knowledge

Research and resolution abilities

Vendor coordination

Data integrity maintenance

Proficiency with HRIS and payroll systems

Strong communication skills

Education

High School Diploma or GED

Bachelor's Degree in HR or related discipline

Tools

HRIS

Microsoft Excel

Job description

Overview

The Benefits Specialist II supports the administration of AIT's U.S. benefit programs and provides responsive, high-quality support to teammates, managers, vendors, and internal HR partners. This role assists with benefit enrollment, eligibility, life event changes, vendor coordination, issue resolution, audits, reporting, compliance support, Annual Enrollment, wellness program administration, and teammate education. The Benefits Specialist II also provides secondary or back‑up support for leave of absence administration as needed, while maintaining a strong focus on accuracy, confidentiality, compliance, and an excellent teammate experience.

Responsibilities

• U.S. Benefits Administration and Teammate Support: Support the administration of U.S. teammate benefit programs, including medical, dental, vision, HSA, flexible spending accounts, life, disability, supplemental benefits, 401(k), wellness, and other related programs. Partner with teammates, managers, vendors, carriers, and internal HR stakeholders to support accurate enrollment, eligibility, deductions, life event changes, and benefit issue resolution. Maintain a strong teammate service orientation while ensuring benefit processes are completed accurately and timely.
• Benefit Inquiries, Issue Resolution, and Vendor Coordination: Respond to benefit-related inquiries from teammates and managers through the HR teammate support system, including questions related to plan provisions, enrollment status, qualifying life events, payroll deductions, carrier issues, and general benefit processes. Research and resolve moderately complex benefit matters, engage vendors, carriers, and brokers as needed, and elevate complex or sensitive issues to the appropriate Benefits leader.
• Annual Enrollment and Benefit Communications: Support Annual Open Enrollment activities, including preparation and review of teammate communications, benefit guides, presentations, FAQs, enrollment instructions, and related materials. Assist with teammate meetings, webinars, enrollment questions, and post‑enrollment activities to help ensure timely and accurate transmission of enrollment information to vendors and carriers.
• Leave of Absence Backup Support: Provide secondary or backup support for leave of absence administration when needed, including coordination related to FMLA, non‑FMLA medical leaves, state‑specific leaves, paid parental leave, personal leaves, disability‑related leaves, and USERRA. Assist with teammates, managers, vendors, and HR Business Partner communications to support continuity of service.
• Data Integrity, Audits, Reporting, and Compliance Support: Support benefit data integrity through regular audits of HRIS, payroll, vendor, and carrier records. Assist with benefit‑related reporting, invoice reviews, eligibility audits, deduction reconciliations, and compliance support related to U.S. benefit programs, including ERISA, ACA, HIPAA, COBRA, FMLA, and other applicable regulations. Monitor routine benefit administration processes and recommend corrections or process improvements as needed.
• Wellness Program Administration: Administer the U.S. wellness program, including supporting the annual communication campaign, educating teammates on program requirements, partnering with the wellness vendor to enhance the teammate experience, resolving participant questions or concerns, and supporting engagement efforts.
• Benefit Orientations and Teammate Education: Conduct ongoing benefit orientations for new hires and eligible teammates. Explain benefit programs, enrollment timing, self‑service tools, and teammate responsibilities in a clear and accessible manner. Support teammate understanding of benefit resources and available tools.
• Projects, Integrations, and Process Improvement: Support benefit‑related projects, process improvements, system updates, vendor transitions, and integration activities related to organizational growth or acquisitions. Assist with documenting processes, improving teammate‑facing materials, and identifying opportunities to increase efficiency, accuracy, and teammate experience.
• Performs other duties as assigned
• Complies with all policies and standards
• The wage range for this position is $65,180.00‑$97,760.00 and may vary based on geography as well as relative knowledge, skills, abilities, and experience.

Qualifications

Education

• High School Diploma or GED and relevant work experience (required)
• Bachelor's Degree in HR, Business or related discipline (preferred)

Experience

• 3+ years Benefits administration (required)
• 1+ years Leave of absence, disability, FMLA, or state leave coordination (preferred)
• 1+ years HRIS, benefits administration system, payroll, carrier, or vendor data reconciliation experience (preferred)
• 1+ years Experience supporting annual enrollment, benefit communications, teammate education, and vendor/carrier issue resolution (preferred)

Knowledge, Skills, and Abilities

• Knowledge of U.S. health, welfare, retirement, wellness, and voluntary benefit programs (High)
• Knowledge of U.S. benefits compliance requirements, including ERISA, ACA, COBRA, HIPAA, and general plan administration (Medium)
• Working knowledge of leave of absence programs sufficient to provide secondary or back‑up support (Medium)
• Ability to research and resolve moderately complex benefit, enrollment, payroll deduction, carrier, and vendor issues (High)
• Ability to coordinate effectively with benefit vendors, carriers, brokers, payroll, HRIS, HR Business Partners, and internal HR stakeholders (High)
• Ability to maintain accurate benefit records and support data integrity through audits, reconciliations, reporting, and follow‑up (High)
• Proficiency with HRIS, benefits administration platforms, payroll systems, carrier/vendor portals, and Microsoft Excel (High)
• Strong teammate service orientation, communication skills, confidentiality, attention to detail, organization, and follow‑through (High)

What AIT Can Offer You

In addition to your base compensation, you may be eligible for commissions up to 6% based on specific sales goals and objectives (dependent on position). Benefits offered include Medical, Prescription, Health Savings Account, Flexible Spending Accounts, Dental, Vision, Life, AD&D, Disability, Supplemental Health, Employee Support, Paid Parental Leave, Pet Insurance, 401(k) and Tuition Reimbursement. In addition, teammates may be eligible for up to 10 to 20 days of vacation (depending on tenure), 2 personal days, 1 floating holiday, 5 sick days, 5 volunteer hours, and 6 company holidays (plus Veterans Day for Veterans) annually.

AIT Worldwide Logistics is an Equal Opportunity Employer – M/F/Veterans/Disabled. If you are unable to apply online due to a disability, contact Human Resources at 630-766-8300 ext 5218.