Benefits & Payroll Manager — Day-One Coverage + 401(k) Match

Flexcar; El Monte, Northern (CA, KY); Hybrid; USD 115,000 - 130,000; Full time

Benefits offered by this job

Flexible PTO

401(k) with company match from day one

Excellent medical/dental/vision day 1

Discounted Flexcar rate

Weekly pay

Job summary

Flexcar is looking for a Benefits/Payroll Manager to own benefits administration and support weekly US payroll. This role requires regulatory compliance oversight and collaboration with HR and Finance for a full-benefit package with day-one benefits.

The candidate will manage enrollment, respond to inquiries, ensure ERISA/ACA/HIPAA compliance, and process payroll for nonexempt employees using NetSuite, with a focus on accuracy and timely payments while maintaining vendor relationships.

Qualifications

• Bachelor’s degree in human resources, business administration, or related field.
• 4-6 years of experience in benefits administration and payroll processing.
• Knowledge of federal/state payroll regulations.
• Experience with HRIS (Rippling) systems and payroll software.
• In-depth understanding of ERISA, ACA, HIPAA regulations.
• Experience with monthly billing reconciliation and benefits plan management.
• Strong organizational skills and attention to detail.
• Excellent communication skills to explain complex benefits and payroll information clearly.
• Proficiency in Microsoft Office; advanced Excel.

Responsibilities

• Administer employee benefits programs, including Health/Dental/Vision Insurances, Ancillary Insurances, Retirement Program, FSA/ Program, Commuter Program, Family and Medical Leaves, Wellness Programs, and other internal offerings
• Manage benefit enrollment for new hires, open enrollment, and qualifying life events.
• Act as the primary contact for employee inquiries regarding benefits, providing clear and accurate information.
• Ensure compliance with federal, state, and local regulations such as ERISA, ACA, PWFA, HIPAA, and COBRA.
• Maintain accurate records in the HRIS for benefits elections and employee changes.
• Monitor benefits costs and assist in budget planning.
• Collaborate with external vendors, brokers, and insurance carriers to resolve benefits-related issues.
• Manage EDI and File Transfer set up and monitoring for direct feeds with vendors
• Assist with processing payroll for nonexempt (hourly) employees, ensuring accuracy and timely payment.
• Ensure proper calculation of work hours, overtime, shift differentials, and other variables.
• Collaborate with the payroll team to resolve discrepancies and employee inquiries.
• Maintain accurate records of payroll adjustments, ensuring compliance with labor laws.
• Support the preparation and filing of payroll taxes and reports.
• Prepares and processes payroll journal entries in NetSuite, ensuring accurate recording of wages, taxes, and deductions to the general ledger
• Reconcile monthly billing statements from benefits vendors, ensuring accuracy.
• Identify and resolve discrepancies between vendor invoices and internal records.
• Work with the finance team to ensure timely processing of benefit-related invoices.
• Maintain records of discrepancies and adjustments for future reference.
• Assist with the creation and communication of benefits-related materials for employees.
• Schedule and host benefit informational sessions for employees
• Analyze benefits data to identify trends and opportunities for improvement in program offerings.
• Support benefits audits and open enrollment activities.
• Stay informed on benefits regulations, laws, and industry trends to ensure compliance.
• Coordinate and manage leave of absence programs, including short-term disability, long-term disability, and Paid Family and Medical Leave (PFML).
• Ensure compliance with federal and state leave laws, including FMLA, PWFA and ADA.

Skills

Benefits administration

Payroll processing

Regulatory compliance

Excel advanced

Communication

Attention to detail

Education

Bachelor's degree in HR or related field

Tools

Rippling HRIS

Payroll software

Job description

Flexcar is looking for a Benefits/Payroll Manager to own benefits administration and support weekly US payroll. This role requires regulatory compliance oversight and collaboration with HR and Finance for a full-benefit package with day-one benefits.

The candidate will manage enrollment, respond to inquiries, ensure ERISA/ACA/HIPAA compliance, and process payroll for nonexempt employees using NetSuite, with a focus on accuracy and timely payments while maintaining vendor relationships.