Benefits, Leave Coordinator

MEDITECH; Massachusetts; Hybrid; USD 58,000 - 72,000; Full time

Job summary

An established industry player is seeking a Benefits, Leave Coordinator to manage leave requests and ensure compliance with various laws. This hybrid role involves overseeing the leave administration process, advising staff and managers, and maintaining accurate records. Ideal candidates will possess strong communication, analytical, and organizational skills, along with a background in Human Resources. Join a dynamic team that values employee well-being and legal compliance, and help shape the leave policies that support a diverse workforce.

Qualifications

• 2 years of experience in HR or leave coordination required.
• Familiarity with leave laws and regulations is essential.

Responsibilities

• Oversee leave requests and accommodations under FMLA and ADA.
• Communicate with staff about leave processes and documentation.

Skills

Human Resource Management

Leave Coordination

Communication Skills

Analytical Skills

Problem-Solving Skills

Organizational Skills

Education

Bachelor's or Associate Degree in Human Resources

2-3 Years Applicable Work or Military Experience

Tools

Jira

Confluence

Microsoft Excel

Job description

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Description

The Leave Coordinator oversees and administers leave requests and accommodations requiring specialized attention, particularly those arising under the Family and Medical Leave Act (FMLA), the Americans with Disabilities Act (ADA), state and local leave laws, and salary continuance or long-term disability plans.

Responsibilities

1. Communicating with staff members regarding their needs for leave and/or modified work schedules. Ensuring staff members are aware of their responsibilities and of any documentation and notice required to qualify for and to take leave.
2. Handling the leave administration process from the staff member’s initial notice of the need for leave to the return to work. This includes working as a liaison with staff members and the FMLA, salary continuance, and long-term disability carriers. Gathering and completing all company required paperwork needed by the carriers. Tracking all intermittent and reduced schedule leave use.
3. Maintaining reasonable communication with staff members on leave to facilitate smooth and timely return to work; relaying communication between staff members and their managers during leave within reason.
4. Advising managers and staff members on the interaction of leave laws with paid time off, workers compensation, salary continuance, and long-term disability benefits.
5. Overseeing the return-to-work process (fitness for duty certification) for staff members returning from extended FMLA, workers compensation, or other leave(s).
6. Facilitating other leave requests, which may include accommodation requests under the ADA.
7. Administering the other company time-off programs as assigned in accordance with internal policy and applicable laws.
8. Drafting and/or recommending revisions to company leave policies to ensure compliance with federal, state, and local laws and regulations.
9. Coordinating leave pay with internal Payroll group.
10. Maintaining complete and accurate records of leave and accommodation requests in accordance with specified legal requirements and documentation of best practice.
11. Preserving confidentiality of staff members’ medical documentation and files.
12. Maintaining knowledge of all applicable leave and accommodation laws including the FMLA, ADA, and state and local laws.
13. Performing other related duties as assigned.

Minimum Requirements

1. Bachelor's or associate degree in Human Resources or related field preferred, and/or 2-3 years applicable work or military experience.
2. Two years of Human Resource/leave coordination experience is required.
3. Familiarity with Jira, Confluence or similar project management software required.
4. Proficiency in Microsoft Excel with comfort level in creating pivot tables, data visualization and working with large data sets.
5. Extensive knowledge of the leave requirements and other legal protections afforded by MA PFML, FMLA, ADA, short term disability, long term disability, worker's compensation and other state leave laws.
6. Excellent written and verbal communication skills.
7. Excellent analytical and problem-solving skills.
8. Strong organizational skills and attention to detail.

Additional Information

Salary range: $58,800 - $72,000 per year. Actual salary based on skills, experience, education, and other factors. This is a hybrid role with in-office and remote work. All hires must verify identity and work eligibility in the US; MEDITECH does not sponsor visas.