Benefits Integration Specialist

HR-Tech-Solution; United States; On-site; USD 70,000 - 100,000; Full time

Job summary

HR-Tech-Solution is a small HR technology consulting firm seeking a Benefits Integration Specialist to ensure data flows correctly between benefit platforms, carriers, payroll, and HRIS systems. You will configure 834 and other file formats, test with carriers, fix errors, and work with clients, vendors, and senior consultants.

This role emphasizes learning, rapid adaptation, and thorough documentation. Candidates should have 3–5 years in benefits administration and hands-on experience with

Qualifications

• 3–5 years of experience in benefits administration, HRIS or a benefits technology role
• Hands-on experience with at least one benefits platform (e.g., PlanSource, Businessolver, bswift, Benefitfocus, Employee Navigator, Workday Benefits, UKG, ADP, Paylocity or Paycom)
• Knowledge of benefit plan types, coverage levels, eligibility, dates and life events
• Understanding of 834 files and data movement between platforms
• Strong Excel skills for data comparison and cleanup
• Willingness to learn new tools quickly

Responsibilities

• Configure outbound carrier and payroll files using file builders and specifications
• Test files with carriers and vendors, fix errors, and move to production
• Monitor scheduled runs, investigate discrepancies, and correct records
• Explain issues to client HR teams and brokers, supporting implementations and open enrollment

Skills

Benefits administration

HRIS

Excel skills

Data integration

Willingness to learn

Education

Bachelor’s degree in Human Resources, Business, Information Systems or a related field

Tools

PlanSource

Businessolver

bswift

Benefitfocus

Employee Navigator

Workday Benefits

UKG

ADP

Paylocity

Paycom

Job description

All Jobs > Benefits Integration Specialist

We are a small HR technology consulting firm. We help employers and their benefits partners get more from their HR and benefits systems.

The Benefits Integration Specialist keeps data flowing correctly between benefit administration platforms, carriers, and payroll and HRIS systems. You will use the platforms’ file-building tools to configure 834, comma-delimited and custom files, test them with carriers and vendors, and fix errors when they happen. You understand benefits well enough to know what the data should look like, and you have handled integrations in past roles. We will train you on our configuration approach, so you must be willing to learn and move quickly.

This is an individual contributor role with no direct reports. You will work closely with our senior consultants and directly with carriers, vendors and client HR teams.

Key responsibilities

File configuration

• Configure outbound carrier files (834, comma-delimited and custom layouts) using the benefit administration platform’s file-building tools, file specifications and account structures
• Configure payroll deduction files and inbound demographic files between HRIS or payroll systems and the benefits platform
• Map plans, coverage levels, member and dependent data, and effective dates to each carrier’s file specifications
• Set up file schedules, full-file or change-only logic, and secure file transfer (SFTP) connections with IT and vendors

Testing and go-live

• Gather carrier and vendor file specifications and confirm requirements before building
• Run test files, review carrier error reports and make corrections until files pass
• Coordinate with carriers, payroll vendors and client HR teams to move files from testing into production
• Document each integration: layout, field mapping, schedule, contacts and known exceptions

Monitoring and troubleshooting

• Monitor scheduled file runs and catch failed or rejected files quickly
• Investigate discrepancies between the benefits platform, carriers and payroll, and find whether the cause is data, setup or the file itself
• Fix the root cause and correct affected records with the client and carrier
• Update files for plan year renewals, new carriers, plan changes and acquisitions

Client and partner support

• Explain file issues and fixes in plain language to client HR teams and brokers
• Support senior consultants on implementations and open enrollment

Core competencies

Strategic thinking

Understands how a file error affects employee coverage, payroll deductions and client costs, and prioritizes fixes accordingly

Uses carrier specifications, platform documentation, vendor support and test files to solve problems without a playbook

Problem solving

Separates the symptom from the cause in file and deduction errors; validates with data before fixing

Learning agility

Picks up a new platform’s file builder, a new carrier’s specifications or a new file type quickly

Client and partner presence

Builds trust with carriers, vendors, HR teams and brokers; raises problems early with options

Ownership

Sees each integration through testing to production and keeps it healthy afterward

Catches mapping, date and coverage errors before they cause a loss of coverage or a wrong deduction

Judgment and discretion

Handles employee, dependent and health plan data securely and follows HIPAA requirements

Clear communication

Explains technical file issues simply; keeps clean integration documentation

Self-direction

Manages many files and carriers across clients, especially during renewals and open enrollment

• First 30 days: completes training on our main platforms’ file tools; builds and tests files with a senior consultant reviewing
• By 3 months: builds standard carrier and payroll files on their own and resolves most file errors without escalation
• Ongoing: keeps every integration documented, responds quickly to failed files, and completes renewal file updates before open enrollment

Required

• 3–5 years of experience in benefits administration, HRIS or a benefits technology role
• Hands-on experience in at least one benefit administration platform (for example PlanSource, Businessolver, bswift, Benefitfocus, Employee Navigator, Workday Benefits, UKG, ADP, Paylocity or Paycom)
• Prior responsibility for setting up, testing or maintaining at least a few integrations, such as carrier or payroll files
• Solid knowledge of benefit plan types, coverage levels, eligibility, effective dates and qualifying life events
• Basic understanding of the 834 file and of how data moves between benefits platforms, carriers and payroll or HRIS systems
• Strong Excel skills for comparing files, finding discrepancies and cleaning data
• Willingness to learn new tools quickly with training

Preferred

• Experience working directly with carrier EDI or connectivity teams
• Experience with more than one benefits platform’s file builder
• Familiarity with SFTP, file encryption and secure data transfer
• Basic SQL or data query skills

Education

Bachelor’s degree in Human Resources, Business, Information Systems or a related field, or equivalent experience

Requirements

Required

• 3–5 years of experience in benefits administration, HRIS or a benefits technology role
• Hands-on experience in at least one benefit administration platform (for example PlanSource, Businessolver, bswift, Benefitfocus, Employee Navigator, Workday Benefits, UKG, ADP, Paylocity or Paycom)
• Prior responsibility for setting up, testing or maintaining at least a few integrations, such as carrier or payroll files
• Solid knowledge of benefit plan types, coverage levels, eligibility, effective dates and qualifying life events
• Basic understanding of the 834 file and of how data moves between benefits platforms, carriers and payroll or HRIS systems
• Strong Excel skills for comparing files, finding discrepancies and cleaning data
• Willingness to learn new tools quickly with training

Preferred

• Experience working directly with carrier EDI or connectivity teams
• Experience with more than one benefits platform’s file builder
• Familiarity with SFTP, file encryption and secure data transfer
• Basic SQL or data query skills

Education

Bachelor’s degree in Human Resources, Business, Information Systems or a related field, or equivalent experience