Benefits Administrator

Phipps Houses; New York (NY); On-site; USD 67,000 - 78,000; Full time

Job summary

Phipps Houses is seeking a Benefits Administrator to join our NYC HR team. This on-site role supports medical, dental, vision, life, FSA/HSA and other programs, coordinates with vendors, and handles open enrollment processes. Ideal candidates have 3–5 years in benefits administration, strong Excel/Word skills, and experience with UKG HRIS or Kronos.

A2-year degree is required; a Bachelor's is preferred. US work authorization is essential.

Qualifications

• BA/BS in Human Resources Management or related discipline preferred; minimum of an Associates degree or 60 college credits required.
• 3–5 years experience in benefit administration required for lower end salary range; 5+ years for upper range.
• Strong Excel and Word skills; ability to work independently and as part of a team; knowledge of federal/state benefits regulations.

Responsibilities

• Assist in administration of non-union employee benefit plans (Medical, Dental, Vision, Life, ADD, FSA, HSA, LTD, Transit, 401(k), etc.).
• Liaise with benefits plan vendors for processing claims and billing.
• Conduct new hire benefit orientations and enrollments; manage eligibility changes and terminations.
• Assist in processing short-term and long-term disability, FMLA, PFL, and COBRA administration.
• Audit and process monthly vendor bills; maintain personnel and benefit files; run HRIS reports.

Skills

MS Excel

MS Word

Communication

Education

Associates or better

Bachelors or better in HR Administration or related field

Tools

UKG HRIS/UKG Ready/Kronos timekeeping

Job description

Phipps Houses is one of the nation’s oldest and largest not-for-profit developer/owners of affordable housing.It is a multi-faceted real estate organization, involved in the development, finance, construction and asset management of new and rehabilitated multi-family housing for low to middle income New Yorkers.Through its subsidiary, Phipps Houses Services, Inc., it conducts residential and some commercial property management, and it’s tax exempt affiliate, Phipps Neighborhoods, provides human services to its development communities.

Salary Range: $67,000 to $78,000 (base salary commensurate with education, training and experience**) plus year end discretionary bonus

This is an on-site role based at our Main Office in NYC.

Responsibilities:

• Providing assistance in the administration of the non-union employee benefit plans (Medical, Dental, Vision, Life & ADD, FSA, HSA, LTD, Transit, 401(k) etc.)
• Act as a liaison with benefit plan vendors for processing claims and billings
• Conducting new hire benefit orientations
• Providing support in the administration of new eligibility benefit enrollments, changes and terminations for all employee benefit programs
• Collaborating with the Benefits Manager in the processing of short-term and long-term disability claims
• Family and Medical leave (FMLA) administration
• Paid Family Medical Leave (PFL) administration
• Process workers compensation claims
• COBRA administration
• Auditing and processing monthly vendor bills
• Preparing and maintaining of electronic employee personnel and benefit files
• Running reports from HRIS system as required
• Regularly interacting with the payroll department and management staff regarding employee information and action requests
• Updating employee timesheets to record approved family medical leave and paid family leave
• Communicating policies and procedures
• Supporting the Benefits Manager in conducting annual open enrollment
• Work with Benefits Manager, Human Resources Manager, Deputy HR Director and Vice President/Human Resources on various projects
• Perform other duties as assigned

Job Requirements:

• BA/BS in Human Resources Management or related discipline, or equivalent experience is preferred. Minimum of an Associates degree or 60 college credits or more is required.
• A minimum of 3 years experience in benefit administration is required for lower end salary range and 5 or more years for upper range.
• The successful candidate will have a proven ability to work independently and as part of a team with the skill to balance multiple projects successfully. Superior administrative and computer skills with a strong knowledge and use of Excel, Word, and HRIS systems essential. Knowledge of UKG HRIS and UKG Ready time and attendance or another Kronos based timekeeping systems a plus.
• The successful candidate must possess very strong benefit administration skills, be detail oriented and able to multi-task. This is a high demand job requiring the skill to assess and prioritize work projects while collaborating with other departments and team members.
• Must have excellent organizational, interpersonal and communication skills. Ability to exercise sound judgment, make effective decisions in the best interest of the organization and maintaining required confidentiality and discretion is essential.
• Up to date knowledge of all pertinent federal and state regulations, filing and compliance requirements both adopted and pending affecting employee benefit programs, including ERISA, COBRA, FMLA, PFL, ADA, Section 125, Workers’ Compensation, Medicare, Social Security and DOL requirements.
• Role is primarily based at main office in Manhattan with occasional work done at our remote HR office in the Bronx. Must be willing to work at both locations as necessary.
• A short assessment will be required for this role

Applicants must be authorized to work for ANY employer in the U.S. We are unable to sponsor or take over sponsorship of an employment Visa at this time.

Phipps Houses and Affiliates is an Equal Opportunity Employer that does not discriminate on the basis of actual or perceived race, creed, color, religion, citizenship or national origin, ancestry, alienage, citizenship status, age, disability or handicap, sex, marital status, veteran status, pregnancy, gender, sexual orientation, or any other characteristic protected by applicable federal, state or local laws. Our management team is dedicated to this policy with respect to recruitment, hiring, placement, promotion, transfer, training, compensation, benefits, employee activities and general treatment during employment.

Qualifications

Skills

Required

MS Excel

Advanced

MS Word

Advanced

Communication

Advanced

Preferred

Advanced

Behaviors

Required

Team Player

Team Player : Works well as a member of a group

Detail Oriented

Detail Oriented : Capable of carrying out a given task with all details necessary to get the task done well

Education

Required

Associates or better.

Preferred

Bachelors or better in HR Administration or related field.

Experience

Required

Up to date knowledge of all pertinent federal and state regulations, filing and compliance requirements both adopted and pending affecting employee benefit programs, including ERISA, COBRA, FMLA, PFL, ADA, Section 125, Workers’ Compensation, Medicare, Social Security and DOL requirements

A minimum of 3 years experience in benefit administration is required for lower end salary range and 5 or more years for upper range.

Equal Opportunity Employer
This employer is required to notify all applicants of their rights pursuant to federal employment laws.For further information, please review the Know Your Rights notice from the Department of Labor.