Benefits Administrative Coordinator

Grace Healthcare Services; Kearny (NJ); Hybrid; USD 45,000 - 65,000; Full time

Benefits offered by this job

Flexible Scheduling

Employee Discounts

Mileage Reimbursement

Job summary

Grace Healthcare Services in Kearny, NJ is seeking a Benefits Administrative Coordinator to support the 401(k) program in a hybrid office/remote role.

You will assist employees and HR/payroll with 401(k) inquiries, review enrollment documents, and prepare deferral submissions while maintaining accurate records in Laserfiche.

Join a compassionate hospice team committed to dignity and excellent benefits administration in a flexible scheduling environment.

Qualifications

• Excellent customer service and communication skills.
• Basic Microsoft Excel knowledge.
• Strong attention to detail and accuracy.
• Good organizational and time-management skills.
• Ability to manage multiple tasks, work independently, and meet deadlines.

Responsibilities

• Communicate daily with employees and payroll departments regarding 401(k) inquiries and requests.
• Perform initial reviews of 401(k) enrollment forms, changes, distributions, loans, and hardship requests.
• Prepare Excel spreadsheets for 401(k) deferral and union contribution submissions.
• Scan, organize, and maintain documents in Laserfiche.
• Follow up on outstanding documentation and pending requests to ensure timely processing.
• Provide general administrative support for employee benefits as needed.

Skills

Customer service

Communication skills

Excel knowledge

Attention to detail

Organization & time management

Tools

Laserfiche

Job description

Benefits Administrative Coordinator - 401(k)

Position Type: Hybrid

Location: Kearny, NJ

Flexible Hours:

8:00am -4:30pm

8:30am - 5:00pm

9:00am - 5:30pm

About Grace Healthcare Services

At Grace Healthcare Services, we believe hospice care is more than a service- it's a calling. Our team is built on compassion, dignity, and respect for our patients and their families during life's most tender moments. Founded by a group of dedicated hospice professionals, we are committed to providing the highest level of care to those we serve. If you're looking for a meaningful career where you can make a real impact, we invite you to join our team. We are committed to educating consumers and serving patients and families with the utmost dignity and grace.

Role Overview:

Responsible for providing administrative support for employee benefits, with a primary focus on 401(k) plan support. This hybrid position assists employees and hr/payroll departments with 401(k) inquiries and requests, reviews documentation, prepares contribution reports, and ensures requests are processed accurately and timely.

Key Responsibilities:

• Communicate daily with employees and payroll departments regarding 401(k) inquiries and requests.
• Perform initial reviews of 401(k) enrollment forms, changes, distributions, loans, and hardship requests.
• Prepare Excel spreadsheets for 401(k) deferral and union contribution submissions.
• Scan, organize, and maintain documents in Laserfiche.
• Follow up on outstanding documentation and pending requests to ensure timely processing.
• Provide general administrative support for employee benefits as needed.

Requirements:

• Excellent customer service and communication skills.
• Basic Microsoft Excel knowledge.
• Strong attention to detail and accuracy.
• Good organizational and time-management skills.
• Ability to manage multiple tasks, work independently, and meet deadlines.

Ability to work in a hybrid environment, splitting time between the office and remote work.

Why Choose Grace Healthcare Services?

Flexible Scheduling:

a balanced work-life integration.

Employee Discounts:

Enjoy various discounts as part of our employee appreciation initiatives.

Mileage Reimbursement:

Travel expenses incurred during patient visits are reimbursed to ensure you are supported in your role.

At Grace Healthcare Services, we value our employees and strive to create an environment where they can thrive both professionally and personally. If you are a compassionate nurse seeking a rewarding career in hospice care, we invite you to join our dedicated team.

Grace Healthcare Services is an equal opportunity employer committed to diversity and inclusion i