BASE & Camp Staffing Specialist

Whatcom Family YMCA; Bellingham (WA); On-site; USD 30,000 - 36,000; Full time

Job summary

Whatcom Family YMCA is seeking a BASE & Camp Staffing Specialist to recruit, hire, schedule, and support staff for BASE and Camp programs in Whatcom County.

You'll work with the Director of After School & Camp Programs, program leadership, and HR to ensure qualified staff and smooth operations, including onboarding and ongoing staffing optimization.

Qualifications

• Experience screening and placement of staff and establishing staffing schedules.
• Minimum two years related experience in managing staff scheduling.
• Ability to perform under deadlines, multi-task, and communicate within a team.
• Knowledge of child development, behavior management, and conflict resolution.
• Basic computer skills including Microsoft programs and Google.
• Must be 18+ and meet background checks and safety requirements.
• Demonstrates YMCA core values: respect, responsibility, caring and honesty.

Responsibilities

• Recruit & connect: review applications, conduct initial screenings, coordinate interviews, onboard new staff.
• Keep programs staffed: coordinate daily schedules across locations, manage substitute coverage, adjust staffing to meet needs and ratios.
• Support our team: handle time-off requests, resolve scheduling challenges, guide on procedures.
• Oversee timecard accuracy and assist payroll preparation.
• Ensure compliance: track employee certifications and trainings per YMCA and state requirements.
• Onboard new employees and facilitate orientation.
• Collaborate with program leaders to anticipate staffing needs and improve processes.
• Occasionally assist in child care programs to ensure a safe, positive experience.
• Represent the Y at recruitment events and community activities.

Skills

Staffing coordination

Interview scheduling

Payroll support

Time management

Communication

HR policies

Staff supervision

Technology literacy

Education

High School Diploma

Tools

Microsoft Office

Google Workspace

Job description

# BASE & Camp Staffing SpecialistWhatcom Family YMCA - Bellingham, WA 98225## OverviewSalary Range$22.18 - $26.00 HourlyPosition TypeFull Time## DescriptionAre you an organized, people-focused problem solver who enjoys keeping things running smoothly? Do you thrive in a fast-paced environment where no two days are quite the same? If you love connecting great people with meaningful work and want to make a difference in your community, we have an opportunity for you!The **Whatcom Family YMCA** is looking for a **BASE & Camp Staffing Specialist** to help recruit, hire, schedule, and support the incredible staff who make our Before & After School Age Enrichment (BASE) and Camp programs possible.Our BASE and Camp programs provide safe, engaging, and enriching experiences for children throughout Whatcom County. Behind every successful program is a dedicated team, and you'll play a key role in making sure those teams have the support they need to succeed!### What You'll DoAs our BASE & Camp Staffing Specialist, you'll work closely with the Director of After School & Camp Programs, program leadership, and Human Resources to ensure our programs are staffed with qualified, caring, and enthusiastic employees.**Your day-to-day responsibilities will include:*** **Recruit & Connect:** Review applications, conduct initial candidate screenings, coordinate interviews, and help welcome new team members to the Y.* **Keep Our Programs Staffed:** Coordinate daily schedules across multiple program locations, manage substitute coverage, and adjust staffing to meet program needs and required staff-to-child ratios.* **Support Our Team:** Serve as a resource for employees by managing time-off requests, helping resolve scheduling challenges, and providing guidance on program procedures.* **Keep Things on Track:** Oversee timecard accuracy, assist with payroll preparation, and maintain organized staffing and employee records.* **Stay Compliance-Ready:** Track required employee certifications and training to ensure compliance with YMCA and Washington State DCYF requirements.* **Welcome New Employees:** Help facilitate onboarding and orientation so new team members feel prepared, supported, and excited to get started.* **Collaborate & Problem-Solve:** Partner with program leaders to anticipate staffing needs, identify solutions, and continuously improve processes.* **Jump In When Needed:** Occasionally provide direct support in our child care programs to help ensure a safe, positive experience for children.* **Represent the Y:** Participate in recruitment events, family activities, and our annual fundraising campaign.### What Makes You a Great Fit?We're looking for someone who is proactive, adaptable, and genuinely enjoys supporting people. You don't need to have all the answers, but you should be comfortable finding solutions and keeping things moving!**You'll be successful in this role if you:*** Are highly organized and can juggle multiple priorities without losing sight of the details.* Enjoy working with people and building positive, supportive relationships.* Communicate clearly, professionally, and with a customer-service mindset.* Can think on your feet and adapt when schedules or staffing needs change unexpectedly.* Are comfortable using technology to manage schedules, employee information, and administrative tasks.* Have strong attention to detail, especially when working with timecards, records, and compliance requirements.* Work well independently while also being a collaborative team player.* Are passionate about supporting programs that positively impact children and families.Experience in staffing coordination, scheduling, recruiting, human resources, or child care programs is a plus!### Why Work at the Y?At the Whatcom Family YMCA, **you're not just filling shifts — you're helping create opportunities for children to learn, grow, and thrive.**You'll be part of a mission-driven organization that values teamwork, belonging, and making a positive impact in our community.This is a great opportunity for someone who enjoys a mix of administrative responsibilities, relationship-building, and hands-on problem-solving. You'll have the chance to contribute ideas, improve processes, and make a meaningful difference for both our employees and the families we serve.### Our Commitment to Equity & BelongingAt the Y, we believe everyone deserves the opportunity to reach their full potential. We are committed to creating a welcoming and inclusive environment where people of all backgrounds, abilities, and identities feel valued, respected, and supported.### Ready to Make an Impact?If you're a natural organizer, a creative problem solver, and someone who loves helping others succeed, **we'd love to meet you!****Apply today and help us build the amazing teams that bring our YMCA BASE & Camp programs to life!**## Qualifications**QUALIFICATIONS:**1. Experience with screening and placement of staff as well as demonstrated knowledge of establishing staffing schedules and patterns.2. Minimum two years related experience in managing staff scheduling, preferred.3. Ability to perform under deadlines, multi-task, and effectively communicate within a team atmosphere.4. Have a working knowledge of child development, behavior management, positive conflict resolution and social emotional learning.5. Basic computer knowledge including but not limited to Microsoft programs, Google, etc.6. Minimum age of 18 years or older.7. High School Diploma, required8. Ability to model YMCA core values of respect, responsibility, caring and honesty.9. Two years experience supervising others, preferred.10. Prior experience working in a licensed child care environment, preferred11. Minimum of 12 quarter credits in any 100 level course or above, preferred.12. Within 30 days of hire include completion of: Child Abuse Prevention for Supervisory Staff; Working with Program Volunteers; CPR; First Aid; AED; Bloodborne Pathogens; TB test; MERIT background check, provide MMR vaccine records, Food Handler Permit.13. Ability to relate effectively to diverse groups of people from all social and economic segments of the community.14. 30 Hour STARS Basic Training required; within 90 days of hire.**WORK ENVIRONMENT & PHYSICAL DEMANDS:**The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.* Sufficient strength, agility, and mobility to perform essential functions of position and to safely supervise children’s activities including but not limited to swimming, rockwall climbing, van driving, etc. Must be able to sit, stand, walk for multiple hours. Must be able to lift 20-50-100 pounds (i.e. food delivery packages, supply shipments, etc.).* While performing the duties of this job, the employee is regularly required to use a computer for extended periods of time and be able to communicate using a computer and phone/smart device.* The employee frequently is required to sit and reach, and must be able to move around the work environment.* The employee must occasionally lift and/or move up to 10 pounds.* Specific vision abilities required by this job include close vision, distance vision, and the ability to adjust.* The noise level in the work environment is usually moderate.