Bar and Museum Operations Manager

Ix Art Park; Charlottesville (VA); On-site; USD 30,000 - 47,000; Part time

Job summary

IX Art Park in Charlottesville seeks an experienced Bar & Museum Operations Manager to lead daily bar and immersive museum operations. You will supervise staff, manage inventory, ensure safety and compliance, and act as Manager on Duty during events.

The role blends hospitality excellence with immersive art programming. Ideal candidates bring 2+ years in bar or operations management, strong leadership, and familiarity with Square POS, inventory control, and ABC compliance.

Qualifications

• 2+ years of experience in bar, hospitality, or operations management.
• Strong leadership skills and ability to manage a diverse team in a dynamic environment.
• Experience with POS systems (Square preferred), inventory management, and event oversight.
• Working knowledge of ABC compliance, health codes, and safety protocols.
• Excellent communication, organizational, and problem-solving abilities.
• TIPS and Crowd Management certification (or ability to obtain).
• Must be available to work evenings, weekends, and during events.

Responsibilities

• Oversee daily Bar Operations including opening/closing and staff updates.
• Maintain bar/kitchen cleanliness and health compliance.
• Manage weekly inventory, orders, and vendor deliveries.
• Record-keeping in POS and cash handling procedures.
• Ensure ABC compliance and staff certifications.
• Collaborate with marketing/creative for seasonal drinks and programming.
• Oversee Museum Operations, ensuring a welcoming environment and staff supervision.
• Ensure staff complete opening/closing duties and safety protocols.
• Support inclusivity and accessibility in the space.
• Manage non-beverage supplies inventory and signage.
• Prepare MOD briefings for events and rentals; manage vendor logistics.
• Monitor crowd flow, coordinate with security, and respond to emergencies.
• Post-event breakdown and space reset.
• Hire/onboard staff; provide coaching and feedback; run trainings.
• Review sales, costs, and inventory records with leadership.
• Help update staff handbook and emergency plans.

Skills

Bar operations

Hospitality

Operations management

Leadership

Inventory management

Event oversight

ABC compliance

Health codes

Safety protocols

Communication

Organizational skills

Problem solving

TIPS certification

Crowd management

Evenings/weekends availability

Tools

Square POS

Job description

IX Art Park, 2nd Street Southeast, Charlottesville, VA, USA

Job Type

Part-time to Full-time

About the RoleS

Position Summary

The Bar & Museum Operations Manager plays a key leadership role at The Looking Glass and IX Art Park, overseeing the day-to-day operations of both the bar and immersive art museum. This position ensures smooth and safe operations, high standards of guest service, and effective coordination of staff and resources across both areas. The Manager also serves as a Manager on Duty during public events and private rentals.

Key Responsibilities

Bar Operations

Open and close the bar according to established procedures; ensure all staff are trained and updated on any changes.

Oversee the cleanliness and organization of the bar and kitchen areas; ensure compliance with health and safety regulations.

Monitor and document inventory weekly; coordinate orders and deliveries with vendors and distributors.

Maintain accurate records in the POS system (Square) and ensure proper cash handling and deposit procedures.

Ensure compliance with ABC and all state/local alcohol service laws, including staff certifications and documentation.

Collaborate with marketing and creative teams to develop and promote seasonal drinks, specials, and bar programming.

Museum Operations

Oversee daily operations of The Looking Glass immersive art museum, ensuring a clean, welcoming, and well-maintained environment.

Supervise the Museum Team (concierges, bartenders, and event staff) to ensure quality guest service and adherence to procedures.

Ensure staff are completing shift duties including opening/closing tasks, daily reset, reporting, and maintaining safety protocols.

Support inclusivity and accessibility throughout the space.

Help manage inventory of non-beverage supplies (cleaning, art materials, signage, merchandise, etc.).

Maintain operational checklists, internal signage, and ensure museum readiness for all events.

Manager on Duty (MOD) for Events and Rentals

Lead pre-event staff briefings and ensure venue readiness (bar, sound, lighting, security).

Oversee vendor, performer, and partner logistics during events and private rentals.

Monitor crowd flow and safety; coordinate with security and respond to emergencies as needed.

Ensure timely breakdown, cleanup, and reset of spaces post-event.

Staff Supervision

Hire, onboard, schedule, and offboard Museum Team members as needed.

Provide real-time coaching and structured performance feedback.

Conduct regular team meetings and ongoing training in customer service, safety, upselling, and operational standards.

Work with ED to evaluate staff performance and make recommendations for raises or role adjustments.

Review weekly and monthly sales and cost reports with the Executive Director.

Ensure accurate inventory tracking, reconciliation of deposits, and maintenance of vendor records.

Help identify cost-saving opportunities and improve operational efficiency.

Contribute to ongoing development of internal documents including the staff handbook, onboarding materials, and emergency plans.

Qualifications

2+ years of experience in bar, hospitality, or operations management.

Strong leadership skills and ability to manage a diverse team in a dynamic environment.

Experience with POS systems (Square preferred), inventory management, and event oversight.

Working knowledge of ABC compliance, health codes, and safety protocols.

Excellent communication, organizational, and problem-solving abilities.

TIPS and Crowd Management certification (or ability to obtain).

Must be available to work evenings, weekends, and during events.

Physical Requirements

Ability to lift up to 40 lbs.

Comfortable standing for extended periods and working in both indoor and outdoor settings.