Banquet Setup Supervisor

The Scottsdale Resort and Spa, Curio Collection by Hilton; Scottsdale (AZ); On-site; USD 42,000 - 62,000; Full time

Job summary

Driftwood Hospitality in Scottsdale is seeking a Banquet Setup Supervisor to lead the setup and breakdown team for meetings, weddings, and events. You will ensure rooms are prepared accurately, safely, and on time according to BEO specifications and resort standards.

The role requires supervising staff, coordinating with culinary and events teams, and enforcing safety and sanitation protocols in a fast-paced hospitality environment.

Qualifications

• High school diploma or equivalent; associate degree in hospitality management preferred.
• 2+ years banquet or event setup experience, including at least 1 year in a lead or supervisory role.
• Ability to read BEOs and floor plans; working knowledge of banquet setup styles and equipment.
• Strong organizational, communication, and team leadership skills; able to prioritize in a fast-paced setting.
• Flexibility to work evenings, weekends, and holidays based on event schedule.
• Food handler card, forklift or equipment certification, or CPR/First Aid certification preferred.

Responsibilities

• Supervise, schedule, and assign daily tasks to banquet setup staff; conduct pre-shift briefings.
• Review BEOs and room diagrams to ensure correct setup of tables, chairs, staging, audio/visual, and décor.
• Inspect completed setups and correct discrepancies; communicate with Banquet Captains, Chefs, and Event Managers.
• Coordinate with Engineering, A/V, Housekeeping, and outside vendors on equipment and room turnovers.
• Manage banquet equipment, furniture, linen, and storage; report damage or shortages.
• Train team on setup standards, equipment handling, and safe lifting procedures.
• Enforce safety, sanitation, fire code, and capacity requirements; report incidents promptly.
• Oversee breakdown and reset of spaces; ensure turnovers between events.
• Support team development through coaching, performance feedback, and onboarding.

Skills

Team leadership

Organizational skills

Communication

Prioritization

Flexibility for evenings/weekends/hols

Reading BEOs and floor plans

Education

High school diploma or equivalent

Associate degree in hospitality management (preferred)

Tools

BEOs and floor plans

Job description

POSITION SUMMARY

The Banquet Setup Supervisor leads the setup and breakdown team responsible for preparing function spaces for meetings, weddings, and special events. This role ensures every room is set accurately, safely, and on time to Banquet Event Order (BEO) specifications and resort brand standards.

ESSENTIAL DUTIES & RESPONSIBILITIES

• Supervise, schedule, and assign daily tasks to banquet setup staff; conduct pre-shift briefings on the day’s events.
• Review BEOs and room diagrams to ensure accurate setup of tables, chairs, staging, dance floors, AV positioning, and décor.
• Inspect completed setups before each event and correct discrepancies; communicate with Banquet Captains, Chefs, and Event Managers.
• Coordinate with Engineering, Audio-Visual, Housekeeping, and outside vendors on equipment, lighting, and room turnovers.
• Manage banquet equipment, furniture, linen, and storage areas; maintain inventory and report damage or shortages.
• Train team members on setup standards, equipment handling, and safe lifting and operating procedures.
• Enforce safety, sanitation, fire code, and capacity requirements; report incidents and hazards promptly.
• Oversee timely breakdown and reset of function spaces, including turnovers between events.
• Support team development through coaching, performance feedback, and participation in hiring and onboarding.

QUALIFICATIONS

• High school diploma or equivalent required; associate degree in hospitality management preferred.
• Two or more years of banquet or event setup experience, including at least one year in a lead or supervisory role, in a resort or hotel environment.
• Ability to read BEOs and floor plans; working knowledge of banquet setup styles and equipment.
• Strong organizational, communication, and team leadership skills; able to prioritize in a fast-paced setting.
• Flexibility to work evenings, weekends, and holidays based on event schedule.
• Food handler card, forklift or equipment certification, or CPR/First Aid certification preferred.

PHYSICAL REQUIREMENTS & WORK ENVIRONMENT

• Ability to lift, push, and carry up to 50 lbs, and to move heavy equipment using proper techniques and aids.
• Ability to stand, walk, bend, and reach for extended periods, including multiple shifts of continuous activity.
• Work occurs indoors and outdoors in event spaces; may include exposure to varying temperatures and noise.

Source: Driftwood Hospitality