Banquet Administrator Spring/Summer 2027

Paws Up Montana; Greenough (MT); On-site; USD 25,000 - 36,000; Full time

Benefits offered by this job

401K with Employer Match

Paid Time Off 9 Floating Holidays and

Career Development and Advancement

Life Insurance, Long Term, and Short‑/

Employee Assistance Program (5 free)

Referral Bonus Program ($250)

Carpool Reimbursement ($5-$20/Day)

Employee Discounts on Merchandise (30%

Employee Lunch Provided

Job summary

Paws Up Montana is seeking a Banquet Administrator to provide essential administrative and operational support to the Food & Beverage leadership team across luxury dining outlets and event operations. This role helps ensure fiscal responsibility, efficiency, and seamless communication while upholding Paws Up standards and values.

Ideal candidates are highly organized, detail-oriented, and capable of multitasking in a fast-paced luxury hospitality environment, with strong written and verbal

Qualifications

• Strong organizational and time-management skills.
• Excellent written and verbal communication skills.
• Proficiency in spreadsheets, databases, and standard office software.
• High level of accuracy, discretion, and attention to detail.
• Ability to work independently while supporting a collaborative team environment.
• Prior administrative or hospitality experience preferred.

Responsibilities

• Assisting Banquet Event order set up, signages, menus, packets and updating any changes.
• Submit and reconcile vendor invoices and payments accurately and in a timely manner.
• Support purchasing and ordering processes for the Banquet Team.
• Submit work orders and follow through to ensure timely and effective resolution.
• Respond promptly and professionally to emails, digital correspondence, and internal communications.
• Draft, edit, and format documents, reports, and operational materials.
• Input, update, and maintain accurate information in databases, spreadsheets, and tracking systems.
• Coordinate logistics for meetings, including room setup, materials, agendas, and note-taking.
• Attend daily and weekly Special Event /BEO meetings
• Assist with payroll-related administrative tasks and reporting.
• Support personnel management initiatives and documentation as directed.
• Work closely with Facilities to support the maintenance and repair of Banquet equipment.
• Track maintenance issues and ensure follow-through to positive outcomes.
• Assisting maintaining Paws Up Montana's luxury service standards, operational excellence, and company values with strong attention to detail.
• Demonstrate flexibility and adaptability in response to changing priorities and business needs.
• Ability to work under pressure while managing multiple deadlines.
• Occasionally involved with Banquet Services

Skills

Organization

Time management

Communication skills

Attention to detail

Team collaboration

Discretion

Tools

Excel

Databases

Office Suite

Job description

If you are unable to complete this application due to a disability, contact this employer to ask for an accommodation or an alternative application process.

Banquet Administrator Spring/Summer 2027

Conference Services Seasonal Clerical Greenough, MT, US

8 days ago Requisition ID: 5204

Join the Team at Montana's Premier Luxury Ranch Resort!

About Paws Up Montana

Paws Up embodies the spirit of the American West. As a family-owned, award-winning destination, we inspire both guests and team members alike.

Position

The Banquet Administrator at Paws Up Montana provides essential administrative and operational support to the Food & Beverage leadership team across multiple luxury dining outlets and event operations. This position plays a key role in supporting fiscal responsibility, operational efficiency, and seamless communication while upholding the standards and values synonymous with Paws Up. The ideal candidate is highly organized, detail-oriented, and capable of managing multiple priorities in a fast-paced, luxury hospitality environment.

What We Offer

• 401K with Employer Match
• Paid Time Off - 9 Floating Holidays and 15 Personal Days
• Career Development and Advancement Opportunities
• Life Insurance, Long Term, and Short-Term Disability
• Employee Assistance Program (5 free counseling sessions)
• Referral Bonus Program (Get paid $250 to recruit)
• Carpool Reimbursement ($5-$20/Day)
• Employee Discounts on Merchandise (30% on select items in our retail store)
• Employee Lunch Provided

Primary Responsibilities

• Assisting Banquet Event order set up, signages, menus, packets and updating any changes
• Submit and reconcile vendor invoices and payments accurately and in a timely manner.
• Support purchasing and ordering processes for the Banquet Team
• Submit work orders and follow through to ensure timely and effective resolution.
• Respond promptly and professionally to emails, digital correspondence, and internal communications.
• Draft, edit, and format documents, reports, and operational materials.
• Input, update, and maintain accurate information in databases, spreadsheets, and tracking systems.
• Coordinate logistics for meetings, including room setup, materials, agendas, and note-taking.
• Attend daily and weekly Special Event /BEO meetings
• Assist with payroll-related administrative tasks and reporting.
• Support personnel management initiatives and documentation as directed.
• Work closely with Facilities to support the maintenance and repair of Banquet equipment.
• Track maintenance issues and ensure follow-through to positive outcomes.
• Assisting maintaining Paws Up Montana's luxury service standards, operational excellence, and company values with strong attention to detail.
• Demonstrate flexibility and adaptability in response to changing priorities and business needs.
• Ability to work under pressure while managing multiple deadlines.
• Occasionally involved with Banquet Services

Supportive Responsibilities

• Strong organizational and time-management skills with the ability to prioritize competing demands.
• Excellent written and verbal communication skills; able to clearly explain tasks, reasoning, and directions.
• Proficiency in spreadsheets, databases, and standard office software.
• High level of accuracy, discretion, and attention to detail.
• Ability to work independently while supporting a collaborative team environment.
• Prior administrative or hospitality experience preferred.

Looking for team members with

• Knowledge of world class hospitality and service management preferred
• Current driver’s license with two years driving experience

Paws Up Montana provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.