Banquet Administrative Assistant

Montage International; Bluffton (SC); On-site; USD 35,000 - 52,000; Full time

Job summary

Montage International is seeking an Administrative Assistant for the Banquets team. This role provides essential clerical support and coordinates communications, meetings, and travel.

You will assist in menu design, vendor management, and recruitment activities while maintaining accurate records and schedules in a fast-paced hotel setting.

Qualifications

• High School Diploma or equivalent is required; Bachelor's Degree preferred.
• 2+ years’ experience in an administrative role supporting Food & Beverage or Banquet operations within a hotel setting.
• Excellent verbal and written communication skills; strong customer service.

Responsibilities

• Perform clerical duties such as typing, filing, emailing, answering and responding to telephone calls and messages.
• Coordinating meetings and recording minutes.
• Scheduling travel arrangements when needed.
• Preparing departmental communication pieces.
• Assisting in menu design and production for weekly, seasonal, and annual features.
• Coordinating and maintaining vendor information.
• Ordering office supplies and ensuring department is stocked.
• Entering data for select invoices and products.
• Assisting in recruiting, scheduling interviews, and training for new hires.
• Supporting the department with time management on execution of projects.
• Unifying and maintaining internal documents.
• Responding to visitor and guest requests and concerns.
• Facilitating resolution or referring to the appropriate manager.
• Ensuring office equipment is maintained and functional.
• Assist in weekly schedule creation via OnTrack.

Skills

Microsoft Office

Word

Excel

PowerPoint

Outlook

Opera

Alice

OnTrack

Education

High School Diploma or equivalent

Bachelor's Degree preferred

Tools

Microsoft Office

Word

Excel

PowerPoint

Outlook

Opera

Alice

OnTrack

Job description

Live Your Passion. Add Your Magic. At Montage International, we are doing something different, something exciting and it takes passionate people to bring our vision to life. We have built a culture that leads with the important notion we live by every day; do what you love. If this resonates with you, we look forward to receiving your application. We welcome applicants with disabilities and provide reasonable accommodations as needed to our applicants. Please discuss with our hiring managers during our selection processes.

Administrative Assistant, Banquets

SUMMARY The Administrative Assistant is an essential member of the Banquets team. This role aids the Managers by completing administrative tasks in a timely and accurate manner. We are seeking an Administrative Assistant to provide support to the team with their skills and professionalism. This role will include a wide variety of administrative functions.

ESSENTIAL FUNCTIONS

Job duties include; although are not limited to:

• Performing clerical duties such as typing, filing, copying, emailing, answering and responding to telephone calls and messages
• Coordinating meetings and recording minutes
• Scheduling travel arrangements when needed
• Preparing departmental communication pieces
• Assisting in menu design and production for weekly, seasonal, and annual features
• Coordinating and maintaining vendor/supplier information
• Ordering office supplies and ensuring that the department is adequately stocked
• Entering data for select invoices and products
• Assisting in recruiting, scheduling interviews, and training for new hires
• Supporting the department with time management on execution of projects
• Unifying and maintaining all internal documents
• Responding to visitor and guest requests, questions, and concerns
• Facilitating resolution when possible or referring individuals to the appropriate manager
• Ensuring all office equipment, printers, and phones are maintained and fully functional
• Assist in the creation and coordination of weekly schedules through OnTrack, making updates as needed to aid in the Banquets department's labor effectiveness compliance.
• Other duties as assigned

QUALIFICATIONS

• High School Diploma or equivalent is required, Bachelor’s Degree preferred
• Two (2) plus years’ experience in an administrative role supporting Food & Beverage or Banquet operations within a hotel setting
• Strong customer service skills
• Must have intermediate skills with Microsoft Office products; Word, Excel, PowerPoint, and Outlook; Opera, Alice and OnTrack strongly preferred
• Excellent verbal and written communication skills required
• Knowledge of hotel food and beverage operations preferred

PHYSICAL REQUIREMENTS Position requires exerting well-paced mobility as well as the ability to maneuver between functions occurring simultaneously. Must be able to bend, stoop, squat and stretch to fulfill tasks. Must be able to lift up to 15-40 lbs. on a regular and continuing basis. Requires manual dexterity, grasping, writing, standing, sitting, walking, repetitive motions, bending, and climbing.

In the United States we are proud to be an EEO employer M/F/D/V. We maintain a drug-free workplace and perform pre-employment substance abuse testing.

At Montage Hotels & Resorts and Pendry Hotels, we’re committed to delivering extraordinary, personalized and authentic experiences. How we get there is by empowering our associates to think creatively. Grow their talents. Encourage them to have fun. And allow them to follow their passion in creating moments guests will long remember. At Montage and Pendry, opportunities for career growth are bountiful, and training programs are open to those seeking advancement. We encourage all of our associates to continuously learn and grow. Working at Montage and Pendry is more than a job; it’s a way of life.

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