Bankruptcy Practice Administrator

Azala; Northern (KY); Híbrido; USD 65.000 - 90.000; Jornada completa

Descripción de la vacante

Azala in Kentucky is seeking a Bankruptcy Practice Administrator to support the operation, coordination, and performance of the bankruptcy practice group. The role works closely with attorneys, paralegals, administrative staff, and firm departments to ensure resources, information, and support are available for efficient client service.

The position involves budgeting, client intake, and matters administration, plus preparation of practice group reports and marketing support.

Formación

• Bachelor's degree or equivalent combination of education and experience.
• 5+ years of paralegal and practice management experience preferred.
• Proficiency with Microsoft Office applications including Word, Outlook, Excel, and PowerPoint.
• Experience with legal billing, document management, timekeeping, and client relationship management systems.

Responsabilidades

• Coordinate daily administrative and operational needs for the bankruptcy practice group.
• Manage client intake, conflicts research, and file openings to ensure policy compliance.
• Assist with drafting pleadings, schedules, and electronic filing in state and federal courts.
• Track budgets, expenses, matter administration, client billing, and related processes.
• Monitor practice group reporting, and assist with marketing plan development and campaigns.

Conocimientos

Operations coordination

Communication

Team collaboration

Problem solving

Educación

Bachelor's degree in business/ legal field

Herramientas

Microsoft Office Suite

Legal billing systems

Descripción del empleo

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Bankruptcy Practice Administrator

Position Summary

The Practice Group Administrator supports the effective operation, coordination, and business performance of the practice group within the firm. This role works closely with the practice group attorneys, paralegals, administrative teams, and the firm’s departments to manage day-to-day operations, support practice group initiatives, coordinate reporting, and help ensure attorneys have the resources, information, and administrative support needed to serve clients efficiently and professionally.

Essential Duties and Responsibilities

• Coordinate daily administrative and operational needs for the bankruptcy practice group, including calendars, meetings, communications, workflow, and project follow-up.
• Manage client intake for the practice group, including client screening, conflicts research, review, and resolution; coordinate the file opening process with the practice group legal assistant to ensure compliance with firm policies.
• Assist as necessary with drafting of pleadings, schedules, data collection, and electronic filing in state and federal courts.
• Assist with budgeting, expense tracking, matter administration, client billing, and other financial or operational processes as needed.
• Track action items, deadlines, initiatives, and recurring deliverables to support practice group goals and firm priorities.
• Monitor licensing, operation and maintenance of the firm’s Best Case and ECFx systems to ensure compliance and accuracy.
• Assist with development and implementation of the marketing plan for the bankruptcy practice. Provide data and support for marketing initiatives, professional memberships, directories, and surveys. Organize and oversee marketing campaigns and client development events.
• Maintain practice group records, contact lists, templates, policies, procedures, and shared resources to promote consistency and accessibility.
• Assist with preparation, organization, and distribution of practice group reports, including financial, productivity, staffing, and matter-related information.
• Coordinate practice group meetings, prepare agendas and materials, record key decisions, and follow up on assigned tasks.
• Assist with attorney and staff recruitment, onboarding, integration, training logistics, and other professional development initiatives for the practice group.
• Identify opportunities to improve administrative processes, communication, reporting, and workflow within the practice group.
• Serve as a liaison between administrative staff and the firm’s accounting, human resources, marketing, IT, and professional development departments.
• Handle confidential information with discretion and maintain professionalism in all communications and interactions.
• Perform other duties and special projects as assigned.

Required Qualifications

• Bachelor’s degree in business administration, legal studies, management, or a related field preferred; equivalent combination of education and relevant experience may be considered.
• Five or more years of paralegal and practice management experience preferred.
• Proficiency with Microsoft Office applications, including Word, Outlook, Excel, and PowerPoint.
• Experience preferred with legal billing, document management, timekeeping, client relationship management, and practice management systems.

Knowledge, Skills, and Abilities

• Excellent organizational, follow-up, and time-management skills with the ability to manage multiple priorities and deadlines.
• Strong written and verbal communication skills, including the ability to interact professionally with attorneys, staff, clients, and firm leadership.
• High attention to detail and accuracy in preparing reports, tracking information, and managing administrative processes.
• Sound judgment, discretion, and ability to handle confidential and sensitive information appropriately.
• Proactive problem-solving skills and ability to anticipate needs, resolve issues, and improve processes.
• Collaborative work style with the ability to build effective relationships across departments and practice groups.
• Ability to work independently while also contributing effectively in a team-oriented environment.
• Professional demeanor, adaptability, and commitment to high-quality client service.