Backgrounds Specialist

Maxim Healthcare; Columbia (MD); On-site; USD 40,000 - 46,000; Full time

Benefits offered by this job

Health and Wellness

401(k) + Company Match

Profit Sharing

Paid Time Off

Educational Assistance Program

Job summary

Maxim Healthcare in Columbia, MD is seeking a Background Specialist to join our team in a hybrid role. Responsibilities include interpreting policies, onboarding support, and ensuring compliance with state and federal regulations while coordinating with Legal, Compliance, and Employee Relations.

The position requires strong communication, time management, and teamwork, with a one-year HR background preferred and proficiency in ADP payroll and Microsoft Office.

Qualifications

• Bachelor’s Degree preferred; High School diploma or equivalent required.
• At least 1 year HR experience preferred; healthcare experience preferred.
• Proficiency with ADP payroll and Microsoft Office; ability to learn vendor systems.
• Strong communication and ability to meet deadlines in a fast-paced environment.
• Ability to maintain confidentiality and collaborate with cross-functional teams.

Responsibilities

• Learn, interpret policies and statutes for assigned regions.
• Assist with onboarding, policy compliance, and field education.
• Coordinate with Legal, Compliance and Employee Relations on complex issues.
• Support hiring processes and track team metrics with third-party vendors.
• Maintain relationships with field offices and ensure timely onboarding.

Skills

Communication skills

Time management

Multi-tasking

Team player

Education

Bachelor's degree in HR/Business or related field

High School diploma or equivalent

Tools

ADP payroll system

Microsoft Office Suite

Job description

Location: Columbia MD - Hybrid

Hourly Rate: $19.00 - $22.00 per hour + Annual Bonus Potential of $2,500 broken down and paid quarterly

The Background Specialist works in conjunction with field office personnel and relevant corporate departments to ensure both new and existing employees are cleared for active employment under all policy requirements along with state and federal statutes. The Background Specialist collaborates with his or her teammates to in a high level of personal and professional conduct to address issues related to onboarding, maintaining compliance, and assisting with substance abuse policy interpretation. The Background Specialist interacts in a day-to-day manner with other corporate teams including but not limited to Employee Relations, Legal, and Compliance.

Essential Duties And Responsibilities

• Responsible for learning and interpreting policies, procedures, and statutes relating to assigned regional coverage area(s)
• Assists with special projects within the Background Investigations Team
• Interprets and understands documents of a legal nature with assistance of teammates and other corporate departments as needed
• Assists with field and team member education as directed
• Partners effectively with the Field and Corporate Managers to ensure an efficient new hire onboarding experience
• Partners effectively with other departments in the organization to ensure an efficient hiring/employment process
• Maintains working knowledge of Global Employee Search process and third-party vendor processes as applicable/assigned
• Assures that no current caregiver or team member is ineligible to work due to exclusion on a federal or state Medicaid exclusion list or abuse registry by participating in monthly exclusion checks and assists with removal of any excluded individual from employment with Maxim
• Assists with training and educating field offices on new processes
• Assists with collection of Background Investigations Team metrics by inputting case data as assignedCollaborates with Legal, Compliance and Employee Relations on complex issues
• Works closely with the Talent Resources Coordinators to assist with onboarding of internal team members in a compliant, timely fashion to ensure continuity in the field
• Assists the Team Lead with use of third-party vendor for substance abuse screening and medical services required by policy and/or contract
• Performs other duties as assigned

Minimum Requirements

• Bachelor’s Degree in Human Resources Management, Business Administration or related field is preferred; High School diploma or equivalent is required
• At least 1-year prior Human Resources experience preferred
• Prior work experience in the healthcare industry preferred
• Computer proficiency, including Microsoft Office and ability to utilize all required software to perform job duties effectively
• Ability to learn to use third-party vendor systems (generally relating to background screen vendors, substance abuse vendors, and employment verification vendors)
• Experience using the ADP payroll system
• Must demonstrate ability to work well and effectively with others
• Excellent oral, written and interpersonal communications skills
• Proven ability to meet competing deadlines in a fast-paced environment
• Strong multi-tasking, time management, and organizational skills
• Must be a self-motivated team player
• Must be able to recommend effective solutions to new hire onboarding issues by using judgment that is consistent with company polices, practices and standards while maintaining compliance with federal and state regulations
• Proven ability to build and maintain effective and constructive relationships by being attentive and responsive, show honesty and integrity in dealing with people
• Must be able to respect confidentialities and protect sensitive information
• Proficiency in the English language required
• Excellent communication skills
• Computer proficiency including Microsoft Office Suite (Word, Excel, Teams, etc.)

Maxim Benefits

Health and Wellness

Medical/Prescription, Dental, Vision, Health Advocacy (company paid if enrolled Medical) and Health Advocate Employee Assistance Program

Retirement And Financial Security

Employee Assistance Program, Health Savings Account, 401(k) + Company Match, Profit Sharing, Short and Long Term Disability, Primary Caregiver Leave, Parental Leave, Life and Basic Accidental Death & Dismemberment Insurance, Voluntary Group Life Insurance and Supplemental Accidental Insurance, Hospital Expense Protection Plan, Critical Illness Insurance, Dependent Care Flexible Spending Account, Home and Auto Insurance discounts, Pet Insurance and Legal benefits

Lifestyle Benefits

Paid Time Off and Company Paid Holidays, Transportation Benefits, Educational Assistance Program, College Partnership Program and Employee Discount Program

• Benefit eligibility is dependent on employment status.

About Maxim Healthcare

Maxim Healthcare has been making a difference in the lives of our patients, caregivers, employees and communities for more than 30 years. We offer private duty nursing, skilled nursing, physical rehabilitation, companion care, respite care and behavioral care for individuals with chronic and acute illnesses and disabilities. Our commitment to quality customer service, compassionate patient care, and filling critical healthcare needs makes us a trusted partner wherever care is needed.

Maxim Healthcare, Inc. (“Maxim”) is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to sex, gender identity, sexual orientation, race, color, religion, national origin, disability, protected Veteran status, age, or any other characteristic protected by law.