Background Check Specialist

Apex Systems; Tampa (FL); On-site; USD 41,000 - 55,000; Full time

Job summary

Apex Systems is seeking a Background Check Specialist in Tampa, FL to manage end-to-end background screenings and onboarding workflows for employees and contingent workers. You will coordinate screenings, review results, and apply adjudication guidelines in a regulated environment.

You will collaborate with Compliance, Legal, HR, and Talent Acquisition to ensure timely and compliant onboarding, maintain audit trails, and drive process improvements while upholding company standards.

Qualifications

• Bachelor’s degree in HR, Business Administration, Compliance, Criminal Justice, or related field.
• 3+ years of experience in background screening, onboarding operations, compliance operations, or workforce administration.
• Experience in regulated or compliance-driven environments preferred.
• Experience administering background screening programs and adjudication workflows.
• Familiarity with First Advantage or similar background screening platform.
• Knowledge of FCRA and related compliance requirements.
• Strong attention to detail and ability to handle sensitive information.
• Strong organizational, analytical, and problem-solving skills.
• Experience with HRIS and onboarding technologies including Fieldglass and Oracle.

Responsibilities

• Administer end-to-end background screenings for employees and contingent workers.
• Initiate, monitor, and track screenings in line with timelines and SLAs.
• Coordinate screening requirements by worker type, role, geography, and regulations.
• Review screening results including criminal history and OFAC checks; apply adjudication guidelines.
• Escalate and adjudicate cases with Compliance, Legal, HR, and stakeholders.
• Support adverse action processes per regulations and company standards.
• Maintain audit documentation and evidence retention; keep SOPs current.
• Identify gaps and drive process improvements; participate in QA and audits.

Skills

Background screening

Adjudication workflows

Regulatory compliance

Data privacy

Stakeholder collaboration

Education

Bachelor’s degree in HR / related field

Tools

First Advantage

Fieldglass

Oracle HRIS

Job description

# Background Check SpecialistApply**Job#: 3045114****Job Description:****Position Overview**The Background Check Specialist is responsible for administering and governing the end-to-end background screening process for employees and contingent workers in a highly regulated environment. This role supports compliant onboarding by initiating, monitoring, reviewing, and auditing background investigations to ensure adherence to company policies, regulatory requirements, and regional standards.The analyst will manage background screening workflows through First Advantage, review screening results including criminal, non-criminal, OFAC, fingerprinting, and adverse media findings where applicable, and support adjudication and escalation processes. The role also ensures onboarding gating controls are met before worker activation or system access is granted.This role sits within the Global HR Operations function and partners closely with Talent Acquisition, Procurement, Compliance, Legal, and Security. It plays a key role in audit readiness, operational risk management, and workforce governance.**Key Responsibilities*** Administer end-to-end background screening processes for employees and contingent workers using First Advantage and related HCM systems, ensuring adherence to company policy, governance standards, and regional requirements.* Initiate, monitor, and track background screenings in alignment with onboarding timelines and service level agreements.* Coordinate screening requirements based on worker type, role, geography, and regulatory obligations.* Ensure all required screening components are completed before clearance is granted.* Review and assess screening results, including criminal history, non-criminal findings, OFAC and sanctions screening, adverse media reviews, and fingerprinting.* Apply established adjudication guidelines and escalation protocols.* Partner with Compliance, Legal, HR, and business stakeholders on escalated or sensitive cases.* Support adverse action processes in accordance with applicable regulations and company standards.* Maintain accurate audit documentation and evidence retention practices, and help keep process documentation, standard operating procedures, and workflow updates current.* Identify process gaps, control risks, and opportunities for operational improvement.* Participate in quality assurance reviews and compliance audits through reporting, documentation, and process validation.* Provide regionally aligned support across multiple business units.**Qualifications*** Bachelor’s degree in Human Resources, Business Administration, Compliance, Criminal Justice, or a related field.* 3+ years of experience in background screening, onboarding operations, compliance operations, or workforce administration.* Experience working in a regulated or compliance-driven environment preferred.* Experience administering background screening programs and adjudication workflows.* Familiarity with First Advantage or a similar background screening platform.* Knowledge of applicable screening and employment regulations, including FCRA and related compliance requirements.* Strong attention to detail and the ability to manage sensitive and confidential information.* Strong organizational, analytical, and problem-solving skills.* Ability to manage multiple priorities in a high-volume operational environment.* Experience with HRIS and onboarding technologies, including Fieldglass and Oracle, preferred.**Success Measures*** Timely and accurate completion of background screening processes for employees and contingent workers.* Adherence to established onboarding and screening service level agreements.* Reduction in audit findings, compliance gaps, and onboarding exceptions.* Accurate review, escalation, and adjudication of screening results in accordance with company standards.* Effective management of onboarding gating controls to prevent premature worker activation or system access.* Strong partnership and responsiveness across HR Operations, Compliance, Procurement, Talent Acquisition, Legal, and Security.* Maintenance of accurate audit documentation and evidence retention practices.* Continuous identification and implementation of process improvements that enhance operational efficiency and compliance readiness.EEO EmployerApex Systems is an equal opportunity employer. We do not discriminate or allow discrimination on the basis of race, color, religion, creed, sex (including pregnancy, childbirth, breastfeeding, or related medical conditions), age, sexual orientation, gender identity, national origin, ancestry, citizenship, genetic information, registered domestic partner status, marital status, disability, status as a crime victim, protected veteran status, political affiliation, union membership, or any other characteristic protected by law. Apex will consider qualified applicants with criminal histories in a manner consistent with the requirements of applicable law. If you have visited our website in search of information on employment opportunities or to apply for a position, and you require an accommodation in using our website for a search or application, please contact our Employee Services Department at [e-mail] or 844-463-6178. *Everforth Apex is a world-class IT services company that serves thousands of clients across the globe. When you join Everforth Apex, you become part of a team that values innovation, collaboration, and continuous learning. We offer quality career resources, training, certifications, development opportunities, and a comprehensive benefits package. Our commitment to excellence is reflected in many awards, including ClearlyRateds Best of Staffing in Talent Satisfaction in the United States and Great Place to Work in the United Kingdom and Mexico.**Everforth Apex uses a virtual recruiter as part of the application process. Click here for more details. By applying for this job, you agree to receive calls, AI-generated calls, text messages, or emails from Everforth Apex and its affiliates, and contracted partners. Frequency varies for text messages. Message and data rates may apply. Carriers are not liable for delayed or undelivered messages. You can reply STOP to cancel and HELP for help. You can access our privacy policy at https://www.apexsystems.com/privacy-policy**Everforth Apex Benefits Overview: Everforth Apex offers a range of supplemental benefits, including medical, dental, vision, life, disability, and other insurance plans that offer an optional layer of financial protection. We offer an ESPP (employee stock purchase program) and a 401K program which allows you to contribute typically within 30 days of starting, with a company match after 12 months of tenure. Everforth Apex also offers a HSA (Health Savings Account on the HDHP plan), a SupportLinc Employee Assistance Program (EAP) with up to 8 free counseling sessions, a corporate discount savings program and other discounts. In terms of professional development, Everforth Apex hosts an on-demand training program, provides access to certification prep and a library of technical and leadership courses/books/seminars once you have 6+ months of tenure, and certification discounts and other perks to associations that include CompTIA and IIBA. Everforth Apex has a dedicated customer service team for our Consultants that can address questions around benefits and other resources, as well as a certified Career Coach. You can access a full list of our benefits, programs, support teams and resources within our ‘Welcome Packet’ as well, which an Everforth Apex team member can provide.**Everforth Apex Systems is an equal opportunity employer. We do not discriminate or allow discrimination on the basis of race, color, religion, creed, sex (including pregnancy, childbirth, breastfeeding, or related medical conditions), age, sexual orientation, gender identity, national origin, ancestry, citizenship, genetic information, registered domestic partner status, marital status, disability, status as a crime victim, protected veteran status, political affiliation, union membership, or any other characteristic protected by law. Everforth Apex will consider qualified applicants with criminal histories in a manner consistent with the requirements of applicable law.**If you require an accommodation under the Americans with Disabilities Act to participate in an interview with a virtual recruiter or to use our website for a search or application, please contact our Benefits Department at [e-mail] or 804-523-8228. Please note that this contact information is strictly to be used for medical ADA accommodations and that no other inquiries will be answered.**UnitedHealthcare creates and publishes the Transparency in Coverage Machine-Readable Files on behalf of Everforth Apex Systems.***Employee Type:** Contract**Location:** Tampa, FL, US**Job Type:****Date Posted:** August 5, 2026**Pay Range:** $30 - $40 per hour