Backend Operations Assistant - Remote role

S+H Search; Lubbock (TX); Remote; USD 50,000 - 60,000; Full time

Job summary

A rapidly scaling eCommerce beauty brand is seeking a dedicated Operations Assistant to support the CEO and Director of Operations. This fully remote role involves managing compliance documentation, providing administrative support, and optimizing workflows. Ideal candidates will have strong organizational skills, a proactive attitude, and a passion for the beauty industry. Join a supportive team with room for career development in an exciting environment.

Benefits

Flexible Scheduling

Employee Discounts

Product Perks

Qualifications

• 3 years of experience in operations, executive assistance, or project coordination.
• Excellent organizational and time management skills.

Responsibilities

• Coordinate and track federal, state, and international beauty licenses.
• Manage calendars, schedule meetings, and prepare documents.
• Identify and resolve operational challenges.

Skills

Organizational Skills

Time Management

Communication

Analytical Skills

Education

3 years of experience in operations

Job description

Job Title Operations Assistant - REMOTE role

FULLY REMOTE position

Reports to : CEO and Director of Operations

Revenue Size – 5- 10 million

Been in Business for 5 years, they need to hire due to growth company is having

The position is opened due to growth, business is doing well

50K – 60k on Salary Range – some wiggle room for a Rockstar

The client is still operating as a startup so please know there is NO health benefits or PTO pay at the present time, but it is something they are looking into adding as the business scales - But a request for off time will be honored with notice

Job Title Operations Assistant - REMOTE role - DFW area candidate only will be considered

Keys :

1. Business backend Operations

2. Assisting the CEO and the Director of Operations

3. Dynamic, eager to help company grow

About Us :

We’re a fast-growing beauty brand passionate about delivering exceptional products and experiences to our customers. As we expand, we’re looking for a dedicated Operations Assistant to join our team and become a key part of our back-end operations business side.

Job Title : Backend Operations Assistant (Remote)

Reports To : CEO & Director of Operations

Employment Type : Full Time

About Us

We’re a rapidly scaling eCommerce beauty brand devoted to delivering premium products—and an equally premium customer experience. Innovation, agility, and a passion for empowering our community are the cornerstones of our culture. As we grow, we’re building a lean, high impact operations team that keeps everything running smoothly behind the scenes.

Position Overview

The Backend Operations Assistant is a pivotal, cross functional role supporting both our CEO and Director of Operations. You’ll tackle a wide range of business-critical tasks—from licensing paperwork and vendor coordination to meeting prep, workflow improvements, and data reporting. If you’re an organized self starter who loves turning chaos into clarity and efficiency, this role is for you.

Key Responsibilities

Licensing & Compliance

• Coordinate and track federal, state, and international beauty, product licenses and renewals.
• Maintain accurate compliance documentation and manage deadlines.

Administrative Support

• Manage calendars, schedule meetings, and prepare agendas, briefs, and minutes.
• Draft, proofread, and format internal documents, presentations, and reports.

Operational Problem-Solving

• Identify and resolve routine operational challenges, escalating complex issues as needed.
• Propose and implement solutions to enhance workflow and process efficiency.

Data Entry & Analysis

• Perform accurate data entry and maintain spreadsheets for inventory, sales, and logistics.
• Conduct basic data analysis and generate reports to support operational decision-making.

Process & Workflow Optimization

• Document current workflows and assist in developing streamlined procedures.
• Implement standard operating procedures (SOPs) and track adoption across departments.
• Act as the operational bridge between customer service, fulfillment, marketing, and finance teams.
• Monitor task progress and help ensure timely delivery of key initiatives.

What You’ll Bring

• 3 years of experience in operations, executive assistance, or project coordination (eCommerce or CPG or Retail preferred).
• Excellent organizational and time management skills.
• Strong written and verbal communication abilities.
• Analytical mindset with strong attention to detail.
• A resourceful, proactive attitude and the ability to work independently.
• Passion for the beauty industry and desire to grow with the brand long-term.

Why Join Us?

• Fully remote role with flexible scheduling
• A chance to be part of a growing, supportive team
• Room for career development and advancement
• Work in an exciting and fast-paced beauty industry
• Employee discounts and product perks

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