Back-Up Administrative Coordinator

Tom Thumb Supermarket; Wylie (TX); On-site; USD 22,000 - 30,000; Full time

Benefits offered by this job

Competitive wages paid weekly

Access to earned wages via Stream

Associate discounts

Health and financial well-being (Med/D

Job summary

Albertsons Companies is seeking a reliable Back-Up Administrative Coordinator to support store leadership with essential administrative tasks. This role covers payroll, HR documentation, scheduling, and compliance, ensuring records and processes are accurate and timely.

You will back up the Administrative Coordinator and help maintain smooth store operations, confidentiality, and efficient communications across departments.

Qualifications

• Experience in administrative support and payroll processes preferred.
• Ability to handle confidential information with discretion.
• Strong organizational and communication skills.

Responsibilities

• Supports Administrative Coordinator and store leadership with daily administrative tasks.
• Maintains accurate associate records and documentation.
• Assists with reports, filing, and correspondence.
• Ensures onboarding and hiring paperwork is completed accurately and timely.
• Supports timekeeping, payroll processing, and scheduling activities.
• Maintains compliance with company policies and privacy requirements.
• Coordinates meetings, training, and store events as needed.

Job description

Why choose us?

Are you ready to take the next step in your career? Join us for an exciting opportunity at Albertsons Companies, where innovation and customer service go hand-in-hand!
At Albertsons Companies, we are looking for someone who’s not just seeking a job, but someone who wants to make an impact. In this role, you’ll have the opportunity to lead, innovate, and contribute to the growth of a company that values great service and lasting customer relationships. This position offers the chance to work in a fast-paced, dynamic environment that’s constantly evolving.

Why choose us?
Are you ready to take the next step in your career? Join us for an exciting opportunity at Albertsons Companies, where innovation and customer service go hand-in-hand!
At Albertsons Companies, we are looking for someone who’s not just seeking a job, but someone who wants to make an impact. In this role, you’ll have the opportunity to lead, innovate, and contribute to the growth of a company that values great service and lasting customer relationships. This position offers the chance to work in a fast-paced, dynamic environment that’s constantly evolving.

Position Purpose

The Back-Up Administrative Coordinator supports the Administrative Coordinator and store leadership with administrative, scheduling, payroll, human resources, and operational responsibilities. This position serves as a backup to the Administrative Coordinator and helps ensure associate records, timekeeping, hiring documentation, and other administrative processes are completed accurately and timely.

Key Responsibilities Administrative Support

• Assists the Administrative Coordinator with daily administrative responsibilities.
• Maintains accurate and organized associate records and documentation.
• Assists with reports, correspondence, filing, and other administrative tasks.
• Helps ensure required paperwork and documentation are completed accurately and submitted timely.
• Provides administrative support to store leadership and department managers as needed.
• Maintains confidentiality when handling associate and business information.

Hiring & Onboarding Support

• Assists with administrative steps related to hiring and onboarding new associates.
• Supports completion and processing of required new-hire documentation.
• Helps ensure associates complete required onboarding steps and employment documentation.
• Communicates with store leadership regarding outstanding hiring or onboarding requirements.
• Assists with maintaining accurate associate information within company systems.
• Escalates hiring or onboarding issues to the appropriate store, HR, or Talent Acquisition partner when necessary.

Timekeeping & Payroll Support

• Assists with reviewing associate timekeeping records for accuracy.
• Helps identify missing punches, scheduling discrepancies, and other timekeeping issues.
• Supports timely completion of payroll-related processes.
• Works with store leadership and associates to resolve timekeeping discrepancies.
• Helps ensure payroll and timekeeping procedures are followed consistently.

Scheduling & Associate Support

• Assists with maintaining associate schedules and administrative scheduling processes as directed.
• Supports associates with general questions regarding administrative processes and available resources.
• Communicates important deadlines, requirements, and administrative information to associates and department leadership.
• Directs associate questions or concerns to the appropriate leadership or HR resource when necessary.

Compliance & Recordkeeping

• Helps ensure required associate documentation is maintained according to company policies and procedures.
• Handles confidential information appropriately and protects associate privacy.
• Supports completion and tracking of required training, employment documentation, and other compliance-related activities.
• Assists with audits and administrative reviews as requested.
• Identifies missing or incomplete documentation and follows up with appropriate leadership.
• Escalates compliance concerns when appropriate.

Store Operations Support

• Provides administrative support to store leadership to help maintain efficient store operations.
• Assists with communication between associates, department managers, and store leadership.
• Helps coordinate meetings, training activities, and other store events as needed.
• Supports general office organization and maintenance of administrative supplies and materials.
• Assists other areas of the store when business needs require.

Back-Up Administrative Coordinator Responsibilities

• Performs Administrative Coordinator responsibilities when providing coverage for the Administrative Coordinator.
• Helps maintain continuity of administrative processes during vacations, absences, or other coverage periods.
• Ensures time-sensitive administrative, payroll, hiring, and compliance responsibilities continue to be completed.
• Communicates significant issues or outstanding items to store leadership and the Administrative Coordinator.

Other Responsibilities

• Works collaboratively with store leadership, department managers, Human Resources, and Talent Acquisition.
• Maintains professionalism and confidentiality when working with associate information.
• Performs other duties as assigned.

We Also Provide a Variety Of Benefits Including

• Competitive wages paid weekly
• Access to up to 50% of your earned wages before payday, via our partnership with Stream
• Associate discounts
• Health and financial well-being benefits for eligible associates (Medical, Dental, 401k and more!)
• Time off (vacation, holidays, sick pay). For eligibility requirements please visit myACI Benefits
• Leaders invested in your training, career growth and development
• An inclusive work environment with talented colleagues who reflect the communities we serve

Our Values – Click below to view video:

ACI Values

A copy of the full job description can be made available to you.