Back-Up Administrative Coordinator

Albertsons Companies, Inc.; Durant (OK); On-site; USD 25,000 - 39,000; Full time

Benefits offered by this job

Competitive wages paid weekly

Access to up to 50% of earned wages (前

Associate discounts

Health and financial well-being (Med,

Time off (vacation, holidays, sick pay

Training and development opportunities

Inclusive work environment

Job summary

Albertsons Companies, Inc. is seeking an Back-Up Administrative Coordinator to provide comprehensive administrative support for store leadership.

You will help with personnel administration, payroll processing, hiring support, records management, scheduling, and general office functions. This role acts as a trained backup to the Administrative Coordinator, ensuring confidential handling of administrative responsibilities.

Responsibilities

• Provide administrative support to store leadership and department managers.
• Maintain organized and accurate personnel, payroll, and operational records.
• Assist with filing, record retention, and data entry activities.
• Prepare reports, correspondence, schedules, and other administrative documents.
• Support communication between store departments and division support teams.
• Assist with payroll processing and timekeeping administration.
• Review time records for accuracy and report discrepancies to leadership.
• Process payroll-related documentation within established deadlines.
• Maintain confidentiality of employee compensation and payroll information.
• Answer and direct phone calls, emails, and visitor inquiries professionally.
• Maintain office supplies and administrative resources.
• Coordinate scheduling and meeting arrangements as needed.
• Support store audits, compliance reviews, and operational reporting requirements.
• Assist with invoice processing and other administrative business functions.
• Ensure confidentiality of employee and business information.
• Support compliance with company policies, labor regulations, and administrative procedures.
• Maintain accurate records in accordance with company retention guidelines.
• Assist with the completion and tracking of required documentation.
• Serve as the Administrative Coordinator's backup during absences.
• Support store leadership with special projects and administrative initiatives.
• Collaborate with department managers to ensure administrative needs are met.
• Promote a professional, organized, and customer-focused work environment.

Job description

Why choose us?

Are you ready to take the next step in your career? Join us for an exciting opportunity at Albertsons Companies, where innovation and customer service go hand-in-hand!

At Albertsons Companies, we are looking for someone who’s not just seeking a job, but someone who wants to make an impact. In this role, you’ll have the opportunity to lead, innovate, and contribute to the growth of a company that values great service and lasting customer relationships. This position offers the chance to work in a fast-paced, dynamic environment that’s constantly evolving.

Position Summary

The Back-Up Administrative Coordinator provides operational and administrative support for store leadership by assisting with personnel administration, payroll processing, hiring support, records management, scheduling, and general office functions. This position serves as a trained backup to the Administrative Coordinator and helps ensure accurate, timely, and confidential handling of administrative responsibilities.

Key Responsibilities Administrative Support

• Provide administrative support to store leadership and department managers.
• Maintain organized and accurate personnel, payroll, and operational records.
• Assist with filing, record retention, and data entry activities.
• Prepare reports, correspondence, schedules, and other administrative documents.
• Support communication between store departments and division support teams.

Human Resources & Hiring Support

• Assist with new hire onboarding and employment documentation.
• Support hiring activities, including interview scheduling and candidate communications.
• Help maintain personnel files and confidential employee records.
• Assist associates with employment-related questions and requests.
• Ensure compliance with company policies and employment procedures.

Payroll & Timekeeping

• Assist with payroll processing and timekeeping administration.
• Review time records for accuracy and report discrepancies to leadership.
• Process payroll-related documentation within established deadlines.
• Maintain confidentiality of employee compensation and payroll information.

Office Operations

• Answer and direct phone calls, emails, and visitor inquiries professionally.
• Maintain office supplies and administrative resources.
• Coordinate scheduling and meeting arrangements as needed.
• Support store audits, compliance reviews, and operational reporting requirements.
• Assist with invoice processing and other administrative business functions.

Compliance & Record Management

• Ensure confidentiality of employee and business information.
• Support compliance with company policies, labor regulations, and administrative procedures.
• Maintain accurate records in accordance with company retention guidelines.
• Assist with the completion and tracking of required documentation.

Leadership Support

• Serve as the Administrative Coordinator's backup during absences.
• Support store leadership with special projects and administrative initiatives.
• Collaborate with department managers to ensure administrative needs are met.
• Promote a professional, organized, and customer-focused work environment.

We also provide a variety of benefits including:

• Competitive wages paid weekly
• Access to up to 50% of your earned wages before payday, via our partnership with Stream
• Associate discounts
• Health and financial well-being benefits for eligible associates (Medical, Dental, 401k and more!)
• Time off (vacation, holidays, sick pay). For eligibility requirements please visit myACI Benefits
• Leaders invested in your training, career growth and development
• An inclusive work environment with talented colleagues who reflect the communities we serve

Our Values – Click below to view video: ACI Values

A copy of the full job description can be made available to you.