Back-Up Admin Coordinator

Randalls; Duncanville (TX); On-site; USD 38,000 - 48,000; Full time

Benefits offered by this job

Competitive wages paid weekly

Access to up to 50% of earned wages (P

Associate discounts

Health and financial well-being: Med/D

Time off (vacation, holidays, sick pay

Job summary

Albertsons Companies is seeking a Backup Administrative Coordinator to support store operations and leadership. You will assist with payroll, scheduling, personnel records, hiring processes, training coordination, reporting, and general office administration while maintaining confidentiality and policy compliance.

You will provide coverage for administrative functions and collaborate with store leadership to ensure accurate records and efficient workflows in a fast-paced retail environment.

Qualifications

• High school diploma or equivalent.
• Experience in administrative, payroll, retail, or customer service preferred.
• Strong computer skills and familiarity with company systems.
• Excellent organization and time management.
• Strong written and verbal communication; ability to handle confidential information.
• Ability to work flexible schedules.

Responsibilities

• Provide administrative support to store leadership and department managers.
• Assist with payroll processing and timekeeping.
• Maintain personnel files and employment documentation.
• Support onboarding, training coordination, and reporting.
• Assist with scheduling, labor reporting, and staffing documentation.
• Respond to inquiries and support a positive store culture.
• Ensure compliance with policies and confidential records.
• Provide leadership coverage during vacations or absences.

Skills

Office administration

Payroll processing

Timekeeping

Microsoft Office

Communication

Confidentiality

Flexibility

Education

High school diploma

Tools

HRIS systems

Job description

Why choose us?

Are you ready to take the next step in your career? Join us for an exciting opportunity at Albertsons Companies, where innovation and customer service go hand-in-hand!

At Albertsons Companies, we are looking for someone who’s not just seeking a job, but someone who wants to make an impact. In this role, you’ll have the opportunity to lead, innovate, and contribute to the growth of a company that values great service and lasting customer relationships. This position offers the chance to work in a fast-paced, dynamic environment that’s constantly evolving.

Position Summary

The Backup Administrative Coordinator is responsible for supporting store administrative functions and providing coverage for the Administrative Coordinator when needed. This position assists with payroll, scheduling support, personnel records, hiring processes, training coordination, reporting, and general office administration while ensuring confidentiality, accuracy, and compliance with company policies and procedures. The Backup Administrative Coordinator serves as a key support resource for store leadership and associates.

Key Responsibilities Administrative Support

• Provide administrative support to store leadership and department managers.
• Assist with daily office operations, filing systems, correspondence, and record maintenance.
• Maintain accurate and organized personnel and business records.
• Prepare reports, forms, communications, and administrative documents as needed.
• Ensure confidential information is handled appropriately and securely.

Payroll & Timekeeping

• Assist with payroll processing and timekeeping administration.
• Review and verify associate time records for accuracy.
• Support correction of payroll discrepancies and missing punches.
• Maintain payroll records in accordance with company policies.
• Assist associates and managers with payroll-related questions and concerns.

Human Resources Support

• Assist with hiring, onboarding, and orientation activities.
• Maintain associate personnel files and employment documentation.
• Support training coordination and compliance tracking.
• Help ensure completion of required employment and training documentation.
• Assist with communication of company programs, policies, and benefits information.

Scheduling & Reporting

• Support labor scheduling and workforce administration activities.
• Prepare and distribute operational, labor, payroll, and staffing reports.
• Monitor administrative deadlines and ensure timely completion of required tasks.
• Assist store leadership with staffing documentation and reporting needs.
• Maintain accurate workforce and scheduling records.

Customer & Associate Support

• Provide professional and courteous support to customers, associates, and vendors.
• Respond to office inquiries and direct requests to appropriate personnel.
• Assist associates with employment-related questions and administrative requests.
• Support a positive store culture through effective communication and teamwork.
• Maintain a customer-focused approach in all interactions.

Compliance & Record Management

• Ensure compliance with company policies, procedures, and record retention requirements.
• Maintain confidentiality of payroll, personnel, and business information.
• Support audits, inspections, and compliance reviews as required.
• Verify employment documentation and administrative records are accurate and complete.
• Assist with maintaining compliance-related files and records.

Leadership Coverage

• Provide full Administrative Coordinator coverage during vacations, absences, and other staffing needs.
• Assume responsibility for critical administrative functions when assigned.
• Support store leadership with administrative priorities and operational initiatives.
• Communicate effectively with management teams regarding administrative needs and deadlines.
• Assist with special projects and company initiatives as requested.

Minimum Qualifications

• High school diploma or equivalent.
• Previous administrative, office, payroll, retail, or customer service experience preferred.
• Strong computer skills, including Microsoft Office and company administrative systems.
• Excellent organizational and time management skills.
• Strong written and verbal communication abilities.
• Ability to handle confidential information professionally.
• Ability to work flexible schedules as business needs require.

Physical Requirements

• Ability to sit, stand, and walk for extended periods.
• Ability to use computers, telephones, and office equipment for prolonged periods.
• Ability to lift and carry up to 25 pounds regularly and heavier loads with assistance when necessary.
• Ability to move throughout the store and office areas as needed.
• Ability to perform repetitive keyboarding and administrative tasks.

Desired Competencies

• Administrative and office management
• Payroll and timekeeping accuracy
• Confidentiality and professionalism
• Customer and associate support
• Organization and attention to detail
• Communication and interpersonal skills
• Time management and prioritization
• Problem-solving and decision-making
• Computer proficiency
• Accountability and dependability

The Backup Administrative Coordinator plays an essential role in supporting store operations by ensuring administrative accuracy, maintaining confidential records, assisting associates and leadership, and providing seamless coverage for critical administrative functions while contributing to overall store efficiency and success.

We also provide a variety of benefits including:

• Competitive wages paid weekly
• Access to up to 50% of your earned wages before payday, via our partnership with Stream
• Associate discounts
• Health and financial well-being benefits for eligible associates (Medical, Dental, 401k and more!)
• Time off (vacation, holidays, sick pay). For eligibility requirements please visit myACI Benefits
• Leaders invested in your training, career growth and development
• An inclusive work environment with talented colleagues who reflect the communities we serve