Back Office Operatios, AVP

Rekruiting Advisors LLC; Boca Raton, Miami (FL, FL); On-site; USD 65,000 - 85,000; Full time

Job summary

Rekruiting Advisors LLC in Florida seeks a seasoned operations professional with expertise in broker-dealer workflows, trade settlements, and account care. You will resolve exceptions, review corporate actions, monitor margins, and reconcile activity daily to support accurate client reporting.

You must hold a Series 7, be fluent in English and Spanish, and have 5+ years in a broker-dealer environment. This full-time role requires attention to detail and strong communication across teams.

Qualifications

• Bachelor’s degree is required.
• Minimum 5+ years in a broker-dealer environment.
• Familiarity with investment products.
• Excellent communication skills and a positive attitude.
• Series 7 is mandatory.
• Fluent in English and Spanish.

Responsibilities

• Monitor and resolve operational exceptions, trade settlement issues, and account-related alerts.
• Review and process corporate actions, including client and advisor notifications.
• Monitor margin requirements and calls; ensure timely follow-up.
• Oversee trade settlement activities and reconcile transactions with counterparties.
• Perform daily trading activity reconciliations (commissions, fees, revenue, records).
• Review short positions and identify exposure or escalation needs.
• Ensure client disclosures and investment documents are delivered timely.
• Review mutual fund trading activity and support processing and communications.
• Monitor account activity to ensure day-end reconciliations.
• Maintain records and reports for regulatory and audit needs.
• Monitor asset movement and holdings accuracy.
• Review account coding, permissions, and setup data for accuracy.
• Validate mutual fund fee and revenue-sharing reports; investigate discrepancies.
• Conduct new account reviews for proper documentation and approvals.
• Distribute required offering documents and disclosures.

Skills

Netx360

Bloomberg

Trace reporting

Series 7

English

Spanish

Multitasking

Education

Bachelor's degree

Tools

Netx360

Bloomberg

Trace reporting

Job description

Daily Responsibilities

• Monitor and resolve operational exceptions, trade settlement issues, and account-related alerts.
• Review and process corporate actions, including client and advisor notifications.
• Monitor margin requirements and margin calls, ensuring timely follow-up and resolution.
• Oversee trade settlement activities and reconcile unmatched or failed transactions with counterparties and clearing firms.
• Perform daily trading activity reconciliations, including commissions, fees, revenue, and transaction records.
• Review short positions and identify potential exposure or risk concerns requiring escalation.
• Ensure required client disclosures and investment documentation are delivered in a timely manner.
• Review mutual fund trading activity and support transaction processing and client communications.
• Monitor firm and customer account activity to ensure positions and balances reconcile properly at day end.
• Maintain operational records, reports, and supporting documentation to satisfy regulatory and audit requirements.

Weekly Responsibilities

• Monitor and track asset movement activity, including inbound and outbound securities transfers.
• Review account coding, permissions, and account setup data for accuracy and completeness.
• Validate mutual fund fee and revenue-sharing reports and investigate discrepancies.
• Conduct new account reviews to ensure documentation, approvals, and signatures are complete.
• Distribute required offering documents and disclosures related to investment products and new offerings.

Monthly Responsibilities

• Prepare and maintain operational reports and business metrics.
• Analyze operational trends and produce management reporting for leadership review.
• Review and reconcile activity within designated firm operational and suspense accounts.

Ad Hoc Responsibilities

• Research and resolve rejected trades and transaction exceptions.
• Process and respond to options-related events, assignments, and exercises.
• Manage special corporate action events requiring additional review and rep communication.
• Process non-ACAT asset transfers and other special account servicing requests.
• Respond to operational inquiries from advisors, assistants, custodians, clearing firms, and internal departments.

Cross-Functional Responsibilities

• Partner closely with Trading, Compliance, and Account Support teams to ensure efficient operations and regulatory compliance.
• Serve as a primary liaison with the clearing firm and custodians to resolve operational issues.
• Support audits, regulatory examinations, and internal control reviews.
• Identify opportunities to improve operational processes, controls, and scalability as the firm grows.

Required Skills / Abilities

• Intermediate to advanced knowledge of Netx360 MUST
• Basic understanding of Bloomberg and fixed income trade execution
• Intermediate to advanced knowledge of Trace reporting
• Fluent in English and Spanish MUST
• Series 7 MUST
• Able to multitask and work in a face-paced environment

Education and Experience

• Bachelor’s degree
• Minimum of 5+ years of experience in a broker-dealer environment
• Familiarity with investment products
• Detailed oriented, excellent communication skills with positive attitude