Back Office Manager - Customs Brokerage

DATAMARK, Inc.; El Paso (TX); On-site; USD 90,000 - 130,000; Full time

Benefits offered by this job

Comprehensive Health Care: Medical, 2+

Retirement Savings: 401k

Life Insurance: Basic, voluntary, AD&D

Time Off: Paid time off

Disability Coverage: Short/Long term

Professional Growth: Training and dev

Wellness Resources

Job summary

DATAMARK, Inc. is seeking an experienced Back Office Manager to lead a high-performing back-office operation supporting customs processing activities. The role focuses on ensuring day-to-day production meets client SLAs, regulatory requirements, budgets, and profitability targets.

The ideal candidate brings strong operational leadership with customs brokerage expertise and maintains an active U.S. Customs Broker License.

Qualifications

• Active U.S. Customs Broker License preferred
• 8+ years of back-office or operations experience
• 2+ years of management experience
• Strong proficiency with Microsoft Office (Word, Excel, PowerPoint, Outlook)

Responsibilities

• Lead designated back-office operations to meet gross margin targets.
• Ensure customs processing activities comply with CBP regulations and client requirements.
• Provide oversight on documentation, classification, entry processing, and related activities.
• Monitor regulatory changes and implement process updates.
• Collaborate with stakeholders to address compliance and client requirements.
• Direct production teams to meet SLAs and contractual obligations.
• Manage budgets, staffing plans, and resources to support objectives.
• Present operational, quality, productivity, and financial results to leadership and clients.
• Develop and mentor junior managers and staff for growth.

Skills

Operational leadership

Customs brokerage expertise

Mentoring leaders

Client-facing operations

Education

High School Diploma or equivalent

Bachelor's Degree preferred

Tools

Microsoft Office

Job description

Position Overview

DATAMARK is seeking an experienced Back Office Manager to lead a high-performing back-office operation supporting customs processing activities. This role is responsible for ensuring day-to-day production operations are designed and executed to consistently meet client service level agreements, regulatory requirements, budget expectations, and profitability targets.

The ideal candidate combines strong operational leadership with deep customs brokerage expertise and maintains an active Customs Broker License. This position will oversee customs-related back-office operations, drive process excellence, mentor leaders, and serve as a key liaison between operations, clients, and customs stakeholders.

Primary Responsibilities

• Lead designated customs processing and back-office operations to meet or exceed gross margin and profitability targets.
• Ensure all customs-related processing activities are performed accurately and in compliance with U.S. Customs and Border Protection (CBP) regulations and client requirements.
• Provide operational oversight and guidance on customs documentation, classification, entry processing, and related customs activities.
• Maintain awareness of regulatory changes and implement process updates as necessary.
• Partner with internal and external stakeholders to address compliance concerns, process improvements, and client requirements.
• Direct production teams to achieve customer service level agreements (SLAs), compliance requirements, and contractual obligations.
• Manage budgets, staffing plans, and operational resources to support business objectives.
• Monitor key performance indicators and present operational, quality, productivity, and financial results to executive leadership and clients.
• Develop and mentor Assistant Managers, Supervisors, and production staff for future growth opportunities.

• Conduct performance evaluations and provide coaching and development plans.
• Serve as an operational resource and perform leadership responsibilities as needed to support business continuity.

• Active U.S. Customs Broker License preferred
• Experience leading customs brokerage, international trade, import/export, logistics, freight forwarding, or trade compliance operations.
• Experience managing client-facing service operations in a high-volume environment preferred
• High School Diploma or equivalent, Bachelor's Degree is preferred
• Minimum of 8 years of back-office or operations experience.
• Minimum of 2 years of management experience.
• Experience managing budgets, workforce planning, and profitability targets.
• Strong proficiency with Microsoft Office, including Word, Excel, PowerPoint, and Outlook.

What We Offer:

• Comprehensive Health Care:Medical, dental, and vision plans
• Retirement Savings:401k
• Life Insurance:Basic, voluntary, and AD&D coverage
• Time Off:Paid time off, paid volunteer hours, and major holidays
• Disability Coverage:Short-term and long-term disability plans
• Professional Growth:Training and development to advance your career.
• Wellness Resources:Support for your overall well-being.