Aviation Training Admin & Compliance Specialist

The Chronicle Of Higher Education, Inc.; Melbourne (FL); On-site; USD 42,000 - 56,000; Full time

Job summary

Florida Tech is seeking an Administrator to oversee pilot trainee activities, registrations, and course management. You will liaise with Registrar, COA Faculty, and staff to ensure smooth onboarding and compliance across ETA, PAS, and Banner systems.

The role requires strong MS Office skills, attention to detail, and the ability to handle sensitive visa and documentation processes for domestic and international trainees.

Qualifications

• Bachelor’s Degree or equivalent experience.
• Knowledge of operations and flight training programs.
• Strong organizational skills and attention to detail.
• Proficiency with MS Office, especially Excel.
• Experience with FAA/SEVP/IACRA is preferred.

Responsibilities

• Administer pilot trainee activities and registrations.
• Coordinate course enrollments and documentation (ETA, PAS, Banner).
• Arrange fingerprinting appointments and TSA-related tasks.
• Maintain trainee records and progress reports in ETA and PAS.

Skills

MS Office

Excel

Attention to detail

Communication skills

Education

Bachelor’s Degree or equivalent experience

Tools

ETA System

PAS Database

SEVIS

Job description

Florida Tech is seeking an Administrator to oversee pilot trainee activities, registrations, and course management. You will liaise with Registrar, COA Faculty, and staff to ensure smooth onboarding and compliance across ETA, PAS, and Banner systems.

The role requires strong MS Office skills, attention to detail, and the ability to handle sensitive visa and documentation processes for domestic and international trainees.