Aviation Station Admin

HHS Aviation, LLC (USA); United States; On-site; USD 54,000 - 66,000; Full time

Benefits offered by this job

Paid time off

Medical, dental, and vision insurance

401(k) with employer match

Employee Assistance Program (EAP)

Career development and ongoingTraining

Health savings account

Life insurance

Job summary

HHS Aviation seeks a Station Administrative Assistant to provide comprehensive administrative support at our Delta Airlines BDL site. The role requires a highly organized, proactive individual capable of multi-tasking and maintaining professionalism in a fast-paced environment.

You will handle calls, filing, scheduling, payroll, and document preparation to support daily operations. The ideal candidate has strong communication and interpersonal skills, with a focus on accuracy, confidentiality,

Qualifications

• High school diploma required; degree preferred.
• 2+ years aviation operations, training, safety, or supervisory experience preferred.
• Experience coordinating employee training programs and maintaining compliance records preferred.
• Working knowledge of FAA, TSA, OSHA, airport authority, and airline operational requirements preferred.
• Experience delivering aviation operational training and facilitating classroom or hands-on instruction preferred.

Responsibilities

• Answer and direct phone calls, take messages, and provide information to callers.
• Manage and maintain electronic and paper filing systems.
• Schedule and coordinate meetings, appointments, and conference calls.
• Prepare agendas, take meeting minutes, and follow up on action items.
• Prepare, organize, and approve payroll.
• Order and maintain office supplies, ensuring adequate stock levels.
• Maintain and organize common office areas.
• Assist with photocopying, scanning, and faxing.
• Greet and assist visitors in a professional and courteous manner.
• Draft and edit correspondence, emails, memos, and reports; proofread documents.
• Maintain and update contact lists and databases; assist with presentations.
• Provide project support for administrative tasks.
• Perform other administrative duties and maintain confidentiality.

Skills

Interpersonal skills

Communication skills

Customer service

Professionalism

Decision making

Proactivity

Team player

Business ethics

Organization

Education

High school diploma or equivalent

Associate's or Bachelor's degree in Aviation Management

Tools

Microsoft Excel

Microsoft Word

Microsoft Outlook

PowerPoint

Job description

Location: Delta Airlines BDL - AVN Pay Rate: Salary - Salary Plan, 60,000.00 USD Annual Work Shift: Job Description Station Administrative Assistant HHS Aviation is seeking a highly organized and proactive Station Administrative Assistant to provide comprehensive administrative and clerical support to our team. The ideal candidate will be a detail-oriented individual with excellent communication and interpersonal skills, capable of managing multiple tasks efficiently and maintaining a professional demeanor at all times.

Position Overview: The Administrative Assistant will play a crucial role in ensuring the smooth and efficient operation of our office. This position requires a resourceful individual who can work independently, anticipate needs, and contribute to a positive and productive work environment.

Responsibilities

• Answer and direct phone calls, take messages, and provide information to callers.
• Manage and maintain electronic and paper filing systems.
• Schedule and coordinate meetings, appointments, and conference calls.
• Prepare agendas, take meeting minutes, and follow up on action items.
• Prepare, organize, and approve payroll.
• Order and maintain office supplies, ensuring adequate stock levels.
• Maintain and organize common office areas.
• Assist with photocopying, scanning, and faxing.
• Greet and assist visitors in a professional and courteous manner.
• Communication and Correspondence: Draft and edit correspondence, emails, memos, and reports. Proofread documents for accuracy and completeness. Maintain and update contact lists and databases. Assist with the preparation of presentations and other materials.
• Project Support: Assist with various administrative tasks related to projects.
• Other Duties: Perform other administrative and clerical duties as assigned. Maintain confidentiality of sensitive information. Contribute to a positive and collaborative team environment.

Qualifications

• Gather information and prepare reports as needed.
• Follow up on project-related tasks and deadlines.
• Interpersonal Skills: Ability to interact with individuals at all levels of the organization
• Communication: Effective written, spoken, and non-verbal communication as well as presentation skills
• Customer Service: Service-oriented mentality with a focus on exceeding expectations
• Professionalism: Maintain a positive and professional demeanor
• Decision Making: Ability to quickly make sound decisions and judgments
• Proactivity: Self-motivated with the ability to effectively prioritize projects and needs
• Team Player: Willingness to collaborate and provide support where needed to achieve outcomes
• Business Ethics: Demonstrate integrity, respect, and discretion in all business dealings
• Organization: Attention to detail and ability to effectively manage tasks in a fast-paced environment

Requirements

• High school diploma or equivalent required; Associate's or Bachelor's degree in Aviation Management, Business Administration, Education, or related field preferred.
• Two or more years of aviation operations, training, safety, or supervisory experience preferred.
• Experience coordinating employee training programs and maintaining compliance records preferred.
• Working knowledge of FAA, TSA, OSHA, airport authority, and airline operational requirements preferred.
• Experience with Workday Learning, Learning Management Systems (LMS), or similar training platforms preferred.
• Experience delivering aviation operational training, developing training materials, and facilitating classroom or hands-on instruction preferred.
• Strong proficiency with Microsoft Excel, Word, Outlook, and PowerPoint.
• Must pass all airport background screening requirements and possess a valid driver's license (where applicable).

What We Offer

• Paid time off (vacation and sick)
• Medical, dental, and vision insurance
• 401(k) with employer match
• Employee Assistance Program (EAP)
• Career development and ongoing training
• Health savings account
• Life insurance

Veterans and candidates with military experience are encouraged to apply.

HHS is an Equal Employment Opportunity Employer committed to workplace diversity and inclusion.

Who is HHS Aviation

HHS Aviation is an industry-leading aviation services provider. We are known for our unwavering commitment to providing our customers with the highest-quality aviation service solutions. We utilize our decades of industry knowledge and experience to offer our customers the insight and perspective to augment their ground servicing programs. We are a service solutions partner, not simply a contract labor provider like many other ground service companies. HHS is a private, family-owned business dedicated to caring for its team members and providing honest, quality-driven customer service. Founded in 1975 as Hospital Housekeeping Systems, today HHS provides services including housekeeping, food, and facility management to nearly 1,000 employees across six industries.

What We Do

• We provide industry-leading support services for aviation, government, healthcare, education, senior living, and resorts across the U.S.