Aviation Maintenance Scheduler & Admin Lead

Omni Air International

Owasso (OK)

On-site

USD 42,000 - 60,000

Full time

5 days ago

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Job summary

Omni Air International is seeking a Maintenance Coordinator in the Tulsa, OK area to manage travel logistics, crew scheduling, and related station communications. You will build lines in AIMS for travel, lodging, rental cars, and ground transport, supporting maintenance directors, stores, quality control, heavy maintenance, base station personnel, and contractors.

Strong organizational skills, proficiency with Microsoft Office, and clear written and verbal communication are essential to ensure

Qualifications

Strong organizational skills.
Excellent computer skills with Microsoft products.
Good communications - both written and oral.
Ability to self-manage time and duties.

Responsibilities

Create daily schedule for Flight Mechanics, and verify crew stops and qualifications on OAI routes.
Complete schedule 11 days out, and have schedule reviewed by another Coordinator. Build lines at least 9 days out.
Run the Gen Dec Daily to ensure mechanics are loaded on appropriate OAI flights.
Run validation report each morning, check violations, review schedule to make appropriate changes as applicable.
Run a ground report every morning to ensure staffing at stations for aircraft down time.
Take note of schedule checks, and staff appropriately.
Attach and update all mechanic badges in AIMS, and applicable spreadsheets.
Advise mechanics of badge expirations, and facilitate renewals.
On the 4th and 20th of each month, print and record all expense reports, collect signatures, deliver to payroll.
On the 20th of each month, publish in AIMS so the mechanics can view their ECrew.
Maintain phone list for Tulsa and base stations.
Document incoming credit card receipts then match, attach, code, and approve.
Monitor Mechanics for timely submission of credit card receipts.
Brief New Hires Mechanics on: Schedule, Credit Card report forms, Expense report forms, Per-diem, CAC, and ECrew.
Explain policies and procedures, email links to all forms as applicable.
Issue and disperse uniforms for new employees, submit information for AIMS entry, email addresses, and distribution lists, including distribution of shot information and bag tags
Order Visa and MasterCard for mechanics
Maintain list of all Company issued items for Maintenance and Stores personnel
Collect all issued items from personnel leaving company (reconcile to checklist)
Send Human Resources and Payroll an itemized list of items collected so final check can be disbursed
Order and maintain stock, uniforms, and badge holders
Create, organize, and maintain spreadsheet of uniforms in annex
Inventory annex periodically
Review Overtime and/or Vacation requests, and grant or deny based on staffing and schedule
Make required personnel entries into AIMS, track all travel in AIMS, and update when required
Deliver Company mail daily for Directors, and open company mail addressed to MX Coordinators
Perform other such duties as assigned by Manager and Director of Maintenance.