Aviation Maintenance Admin

maritimehelicopters; Fairbanks (AK); On-site; USD 45,000 - 65,000; Full time

Benefits offered by this job

ID90 reduced airline fares

401K

Job summary

maritimehelicopters is seeking an Aviation Maintenance Admin to support the Maintenance Department in Fairbanks, Alaska. The role focuses on maintaining organized purchase records, stocking parts, preparing shipments, and updating inventory software; accuracy and reliability are essential for daily operations.

The candidate will handle entry of maintenance records, assist the maintenance team with clerical duties, and coordinate travel.

Qualifications

• Experience with Microsoft Office and Windows operating system.
• Experience in Excel.
• Valid driver’s license.
• Experience in aviation industry and logistics preferred.

Responsibilities

• Maintain organized purchase records and processing of orders.
• Receive and stock ordered parts and prepare shipments.
• Update inventory management software and perform periodic audits.
• Enter maintenance records into aviation software and assist with clerical tasks.
• Book travel for employees and respond to customer service requests.

Skills

Microsoft Office

Excel

Windows OS

Data entry

Customer service

Basic accounting

Tools

Inventory management software

Job description

The Aviation Maintenance Admin will provide support to the Maintenance Department.

Essential Functions

1. Maintain organized purchase records
2. Receive and stock ordered parts
3. Prepare shipments
4. Update inventory management software
5. Conduct periodic audits of inventory
6. Accurately enter maintenance records in aviation maintenance management software
7. Assist maintenance team with clerical tasks
8. Book travel for employees and others upon request
9. Answer phones
10. Assist with paperwork processing
11. Provide customer service requests as needed
12. Assist in any general office duties as needed

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Competencies

1. Accuracy
2. Professional, positive attitude
3. Resourcefulness
4. Computer literacy
5. Comfortable in Excel
6. Has basic accounting/administrative experience
7. Accounting experience a plus

Supervisory Responsibility

This position has no supervisory responsibilities.

Work Environment

This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines. The office is located at an airport and can be noisy.

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

This is a largely sedentary role; however, an employee in this position must be able to occasionally lift inventory items weighing up to 50 pounds, climb ladders, or crouch.

Position Type/Expected Hours of Work

This is a full-time position. Days and hours of work are Monday through Friday, 8:00 a.m. to 5 p.m. with after-hours availability for summertime travel bookings needs.

Required Education and Experience

• Experience with Microsoft Office and Windows operating system
• Experience in Excel
• Valid driver’s license

Preferred Education and Experience

• Experience in aviation industry
• Experience in logistics
• Experience in general administration and accounting

AAP/EEO Statement

We are an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or veteran status.

Other Duties

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.

Basic medical, dental, vision, 401K, etc., also ID90 reduced (up to 90%) airlines fares. Pay and benefits are competitive, DOE.