Aviation Administrative Specialist

People, Technology & Processes, LLC; Elizabeth City (NC); On-site; USD 36,000 - 48,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

Short Term Disability

Cancer & Accident

401(k) with matching

11 holidays

120 PTO hours accrued

Job summary

People, Technology and Processes, LLC is seeking an Administrative Assistant for military and homeland security administrative support, based in Elizabeth City, NC. The role involves office automation, inventory control, and coordination with aviation logistics.

Responsibilities include maintaining PMEL calibration enrollments, tool crib inventory, budgeting assistance, and data entry across Word, Excel, and calendar systems.

Qualifications

• Minimum of two years' work experience; working with aviation consumables.
• Experience working in a storeroom issuing consumables.
• Experience with inventory control management.
• Experience with office administrative skills and abilities.
• Experience with various office automation systems and computer equipment.

Responsibilities

• Provide admin support to AMO and supply technician in Aviation Material Office.
• Deal directly with Air Station maintenance and supply personnel.
• Enroll all precision equipment into the PMEL program and ensure calibration schedule compliance.
• Coordinate with Aviation Logistics Command for contract funding of PMEL program.
• Assist in determining procurement and inventory of calibrated tools.
• Maintain tool crib inventory to ensure timely replacement of broken tools.
• Collect broken tools, issue replacements, and log reports.
• Assist in maintaining Engineering budget for aircraft hardware, tools and consumables.
• Assist in storage and distribution of aviation consumables.
• Maintain inventory using Fleet Logistics System and readiness of service window.

Skills

Aviation consumables experience

Storeroom operations

Inventory management

Office administration

Data entry / transcription

Tools

Fleet Logistics System (FLS)

Microsoft Word

Microsoft Excel

Microsoft Outlook

Database management software

Job description

Job Title: Administrative Assistant Job Location: Elizabeth City, NC Salary: Competitive Clearance: Public Trust Travel: N/A

Purpose

People, Technology and Processes, LLC is seeking an Administrative Assistant for military and homeland security administrative support.

• THIS POSITION IS CONTINGENT UPON AWARD*****

Responsibilities Include, But Are Not Limited To

• Office automation work requiring the use of software applications and computer equipment to directly support the AMO and supply technician in the Aviation Material Office.
• Deal directly with Air Station maintenance and supply personnel.
• Facilitate Air Station equipment calibration program through the CG Precision Measuring Equipment Laboratories (PMEL) program by enrolling all precision equipment utilized by unit mechanics into the PMEL program and ensuring all required tools are calibrated on a timely schedule in accordance with AFCAV. This includes retrieving and returning tools to the appropriate storage location.
• Coordinate with members of Aviation Logistics Command (ALC) controlling the contract funding the Air Station PMEL program.
• Assist the Aviation Materiel Officer with determining procurement of all calibrated and non-calibrated maintenance tools used by Air Station mechanics by maintaining a log of all tools being bought and needing to be replaced.
• Maintain an inventory of replacement tools via a tool crib that enables broken tools to be replaced in a timely manner without affecting unit operations.
• Collect broken tools, issue replacement tools, and maintain a log of broken tool reports.
• Assist the Aviation Material Officer in maintaining the Engineering annual budget by cataloging the purchases of all aircraft hardware, tools, and consumables.
• Assist in storage, and distribution of aviation consumables. Such consumables include acid brushes, paper towels, safety wire, tape, trash bags, earplugs, and other disposable items necessary in the daily routine of Air Station operations.
• Assist in maintaining the inventory of type three and five materiel using Fleet Logistics System (FLS), as well as assist in maintaining the readiness of Aviation Material Office service-window serving Air Station personnel. These duties relate to the compilation of data, the reconciliation of documents, and collection of information.
• Word processing, database management, electronic spreadsheet, electronic mail, electronic calendar, and other types of office automation software.
• Transcribe various written communication into proper format, with the responsibility for correct spelling, grammar, capitalization, and punctuation.
• Assist in maintaining office operations and assume the roles and duties of the Aviation Material Office Supply Technician when the Supply Technician is either away or out of the office.

Requirements

• Minimum of two years' work experience; working with aviation consumables
• Experience working in a storeroom issuing consumables
• Experience with inventory control management
• Experience with office administrative skills and abilities;
• Experience with various office automation systems, software applications and computer equipment.

About The Company

As a Service Disabled, Veteran Owned Small Business (SDVOSB) we are a provider of Information Technology (IT) professional services, software solutions and professional development training. Our core competencies evolved from leveraging IT enablers for knowledge management with an emphasis on Web Based Knowledge Portals and Portal Services, Server/System Services, SharePoint Development and System Administration and SQL Server Services. Our capabilities have expanded to include software development, technical training support and field support services.

Guiding Principles

• Satisfy the customer - "Exceed expectations"
• Set the Example - "Be out front"
• Be Responsive - "Timing is everything"
• Persevere - "Find a way"

Benefits

• PTP offers a comprehensive benefits program:
• Medical insurance
• Dental insurance
• Vision insurance
• Supplemental benefits (Short Term Disability, Cancer & Accident).
• Employer-sponsored Value Adds – FreshBenies
• 401(k) with matching
• 11 holidays
• 120 PTO hours accrued