AV/VTC Project / Event Coordinator

Bailey Information Technology Consultants, LLC; Washington (District of Columbia); On-site; USD 85,000 - 120,000; Full time

Job summary

Bailey Information Technology, LLC seeks an AV/VTC Project / Event Coordinator for the EEOC OCIO Enterprise Helpdesk at EEOC Headquarters in Washington, DC. The role is onsite with occasional travel to field offices and requires readiness to manage executive meetings, conferences, and hybrid events.

Responsibilities include directing live and virtual events, coordinating production plans, cue sheets, rehearsals, and post-event reviews while ensuring alignment with technical teams and customer

Qualifications

• 10 years of experience supporting an environment similar to EEOC's.
• Experience supporting comparable AV/VTC equipment and systems.
• Experience working with dispersed, multi-site field office environments.

Responsibilities

• Lead planning, production, and execution of live, virtual, and hybrid events; serve as primary production lead for executive meetings, conferences, town halls, webinars, and special events.
• Develop production plans, event timelines, run-of-show documents, cue sheets, and contingency plans; coordinate rehearsals, technical run-throughs, and presenter briefings.
• Direct live event operations, ensuring smooth transitions between speakers, presentations, and multimedia content; monitor audio, video, lighting, streaming, and presentation systems.
• Oversee recording and live streaming of events to internal and external audiences.
• Coordinate with IT teams, AV technicians, and VTC operators; assign production roles; manage event schedules, equipment availability, and staffing requirements.
• Conduct post-event reviews; maintain production documentation, SOPs, and equipment inventories.
• Consult with customers to determine event objectives and technical requirements; recommend production solutions based on audience size, venue, technology, and budget.
• Provide executive-level customer support before, during, and after events; deliver presenter orientation and coaching on AV/VTC technologies.

Skills

AV/VTC coordination

Event planning

Executive support

Multi-site support

Job description

Bailey Information Technology, LLC

Service-Disabled Veteran-Owned Small Business (SDVOSB) - Woodbridge, VA

AV/VTC Project / Event Coordinator

EEOC OCIO Enterprise Helpdesk (EHD)

Contingent Position - Anticipated Contract Award

Location Onsite, EEOC Headquarters, Washington, DC; occasional travel to field offices

Labor Category Audiovisual / Video Teleconferencing - Project & Event Coordination

Key Personnel No

Staffing Basis Full-time

CLEARANCE / SUITABILITY REQUIREMENT: Public Trust - SF-85P Background Investigation Required. No Secret, Top Secret, or other national security clearance is required for this position.

Position Summary

Plans, directs, and executes AV/VTC productions for executive meetings, conferences, live events, webinars, and hybrid collaboration environments. Serves as the primary liaison ensuring coordination of technical operations, personnel, and event logistics.

Key Responsibilities

• Lead planning, production, and execution of live, virtual, and hybrid events; serve as primary production lead for executive meetings, conferences, town halls, webinars, and special events.
• Develop production plans, event timelines, run-of-show documents, cue sheets, and contingency plans; coordinate rehearsals, technical run-throughs, and presenter briefings.
• Direct live event operations, ensuring smooth transitions between speakers, presentations, and multimedia content; monitor audio, video, lighting, streaming, and presentation systems.
• Oversee recording and live streaming of events to internal and external audiences.
• Coordinate with IT teams, AV technicians, and VTC operators; assign production roles; manage event schedules, equipment availability, and staffing requirements.
• Conduct post-event reviews; maintain production documentation, SOPs, and equipment inventories.
• Consult with customers to determine event objectives and technical requirements; recommend production solutions based on audience size, venue, technology, and budget.
• Provide executive-level customer support before, during, and after events; deliver presenter orientation and coaching on AV/VTC technologies.

Minimum Qualifications

• 10 years of experience supporting an environment similar to EEOC's.
• Experience supporting comparable AV/VTC equipment and systems.
• Experience working with dispersed, multi-site field office environments.

General Requirements (All Positions)

• Must currently hold, or be able to favorably pass, a full-field five-year employment background investigation (SF-85P) prior to performing work.
• This is a Public Trust suitability requirement (OPM standards, 5 CFR Part 736), not a national security clearance.
• Acceptable command of the English language.
• Subject to Contractor-funded training of at least 40 hours/year in core competencies.