Auxiliary Services & Events Coordinator

is Bos; Cambridge, Northern (MA, KY); On-site; USD 45,000 - 55,000; Part time

Benefits offered by this job

Medical, Dental, Vision plans

HSA / FSA programs

Retirement plan (2% vesting)

Long-term disability

Transportation incentives

Parental leave (12 weeks)

Language classes

Job summary

International School of Boston is hiring an Auxiliary Services & Events Coordinator for Cambridge, MA. This part-time, in-person role supports events, transportation, hot lunch service, and general operations across the campus, reporting to the CFOO.

The position requires 20–30 hours per week with occasional evenings and no visa sponsorship. The role emphasizes coordinating space, schedules, and vendor relations while ensuring smooth operations for students, staff, and external partners.

Qualifications

• Strong organizational, project management, and multi-tasking skills with high attention to detail.
• Excellent interpersonal and written communication skills for interacting with parents, faculty & staff, third-party vendors, and other external constituents.
• Three to five years of relevant experience organizing events and/or in administrative, logistical, and facility operations.
• Ability to work fully in-person and collaborate across multiple departments (Facilities, IT, Finance, Advancement).
• French will be a plus.

Responsibilities

• Events & Space Management: lead end-to-end event logistics including space allocation, catering, bookings, equipment rentals, supplies orders, parking requests, and setup coordination.
• Transportation & Traffic Coordination: manage external bus vendor relations and routes, enrollment communications, daily manifests, and traffic policy updates.
• Hot Lunch Service: oversee lunch program, coordinate with vendor menus and parent communications, and manage related staffing.
• General Operations & Administrative Support: Front Desk coverage and inter-departmental assistance, manage suppliers and space usage, liaise with external groups.

Skills

Organizational skills

Project management

Multi-tasking

Interpersonal skills

Written communication

In-person collaboration

French bonus

Job description

Auxiliary Services & Events Coordinator# Auxiliary Services & Events CoordinatorCambridge Campus - Cambridge, MA 02140## OverviewSalary Range$45,000.00 - $55,000.00 Salary/year## Description & ResponsibilitiesThe Auxiliary Services & Events Coordinator plays a pivotal role in ensuring smooth day-to-day administrative, logistical, and facility operations across the School. Reporting directly to the CFOO, this in-person role oversees campus event planning, student transportation services, traffic policies, catered lunch service, and general operational support to foster a well-organized environment for students, staff, and external partners. This is a part-time staff position (20 to 30 hours a week). Occasional evening duties required. This position is not eligible for visa sponsorship. Salary range for 30 hours: $45,000-55,000**Key Responsibilities*** **Events & Space Management** + Lead end-to-end event logistics for internal functions, including space allocation, catering needs, servers bookings, equipment rentals, supplies ordering, parking consideration requests, and physical setup coordination. + Conduct regular operational cross-departmental alignment meetings with Facilities and IT to review upcoming scheduling and resource requirements. + Develop, maintain, and communicate clear school-wide policies regarding event planning and space usage. + Oversee master scheduling and facility reservations for non-academic activities, serving as the primary liaison for community partner organizations.* **Transportation & Traffic Coordination** + Manage external bus vendor relations and routes for both private service and public school system transit options. + Oversee family enrollment, scheduling, and invoicing communications for school transportation services. + Generate daily transportation manifests. + Maintain up-to-date traffic policies.* **Hot Lunch Service** + Oversee the hot lunch program, serving as the central point of contact for vendor menus, parent communications, and lunch duty staffing. + Organize vendor financial submissions in coordination with the Business Office.* **General Operations & Administrative Support** + Front Desk coverage on Friday mornings 7:00am-12:30pm. + Provide operational assistance across departments, including supporting Front Desk coverage and substitution as needed. + Manage relationships with photography services (Picture Days). + Manage inventory and replenishment of supplies for shared faculty spaces and operational machinery. + Serves as liaison for external groups that use the School’s space on a courtesy basis. + Execute additional operational duties as assigned by the CFOO.## Qualifications and Benefits**Qualifications*** Strong organizational, project management, and multi-tasking skills with high attention to detail.* Excellent interpersonal and written communication skills for interacting with parents, faculty & staff, third-party vendors, and other external constituents.* Three to five years of relevant experience organizing events and/or in administrative, logistical, and facility operations.* Ability to work fully in-person and collaborate across multiple departments (Facilities, IT, Finance, Advancement).* French will be a plus.**Benefits**:* Medical, Dental, Vision Plans (we offer a PPO plan and 2 HMO plans for a fee)* HSA, FSA, and Dependent-Care FSA programs* Immediate vesting retirement plan and fully vested 2% after one year of service* Employer-sponsored long term disability* Competitive Compensation: Salary based on years of teaching experience and educational degree.* Professional development opportunities including tuition assistance for qualifying programs* Transportation incentives* 12 week parental leave after two years of employment* Language Classes offeredNON DISCRIMINATION POLICYThe International School of Boston provides equal employment opportunities to all qualified employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, disability, genetic information, pregnancy, military veteran status, or other status protected by applicable federal, state and local laws. The International School of Boston complies with all applicable in relation to the terms and conditions of employment, including, but not limited to, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.The International School of Boston expressly prohibits any form of unlawful employee harassment or other discrimination. At International School of Boston we aspire to create a diverse, equitable, and inclusive school community. We recognize that reducing homogeneity in our teaching force is an essential step, along with creating conditions where a diverse, interculturally competent workforce can thrive across all lines of difference. We strongly encourage candidates who would contribute to that diversity to apply.