Automotive Operations Coordinator

Dent Wizard; Washington; On-site; USD 33,000 - 36,000; Full time

Benefits offered by this job

Paid time off

Medical

Dental

Vision

401k match

Job summary

Dent Wizard seeks an Operations Coordinator to oversee the workflow of vehicle reconditioning operations, ensuring vehicles are completed within delivery timelines. The role acts as the primary contact between Dent Wizard, dealership staff, and customers, working outdoors and managing tasks with Smart Sheets.

Responsibilities include logging and tracking work, coordinating repairs with service drive staff, ordering parts, conducting final inspections, handling billing, and maintaining a safe,

Qualifications

• Strong communication and interpersonal skills.
• Excellent organizational and time management abilities.
• High attention to detail and commitment to quality.
• Proficiency with digital cameras and Microsoft Excel, Word, and Outlook.
• Professional appearance and demeanor.
• Valid driver’s license with a clean driving record.

Responsibilities

• Log and track all vehicle reconditioning work in priority order using Smart Sheets.
• Coordinate repair activities with service drive staff to ensure timely execution.
• Order necessary parts and ensure availability for scheduled work.
• Conduct final inspections to ensure quality standards are met.
• Manage billing and invoicing between Dent Wizard and the dealership.
• Interact professionally with dealership customers as needed.
• Maintain a safe and organized working environment.
• Ensure tools are in good working condition.
• Adhere to company procedures and policies at all times.
• Communicate feedback, issues, and solutions to management.
• Promote a positive and respectful work culture through collaboration and professionalism.

Skills

Communication skills

Organizational skills

Attention to detail

Microsoft Excel

Word

Outlook

Professional appearance

Valid driver’s license

Digital camera usage

Tools

Digital Camera

Job description

About Dent Wizard

Dent Wizard is the nation’s undisputed leader in automotive reconditioning services and vehicle protection products – and our success is the result of the great people who serve our customers. We’re stable, growing and have a strong business model, with opportunities in 43 states, 2.5 million vehicles repaired every year and more than 3,000 highly skilled employees. Help us reach new heights and receive the respect, rewards and recognition you deserve.

Job Summary:

TheOperationsCoordinatoris responsible foroverseeing the workflow of vehicle reconditioning operations, ensuring all vehicles—new and used—are completed within expected delivery timelines. This role requires strong organizational skills, attention to detail, and the ability to work outdoors while managing tasks using Smart Sheets. The coordinator serves as a key point of contact between Dent Wizard, dealership staff, and customers.

Key Responsibilities:

• Log and track all vehicle reconditioning work in priority order using Smart Sheets.

• Coordinate repair activities with service drive staff to ensure timely execution.

• Order necessary parts and ensure availability for scheduled work.

• Conduct final inspections to ensure quality standards are met.

• Manage billing and invoicing between Dent Wizard and the dealership.

• Interact professionally with dealership customers as needed.

• Maintain a safe and organized working environment.

• Ensure tools are in good workingcondition.

• Adhere to company procedures and policies at all times.

• Communicate feedback, issues, and solutions to management.

• Promote a positive and respectful work culture through collaboration and professionalism.

Qualifications:

• Strong communicationand interpersonal skills.

• Excellent organizational and time management abilities.

• High attention to detail and commitment to quality.

• Proficiencywith digital cameras and Microsoft Excel, Word, and Outlook.

• Professional appearance and demeanor.

• Valid driver’s license with a clean driving record.

Physical Requirements:

• Regularly required to stand and walk throughout the lot.

• Frequently required to stoop, kneel, crouch, bend, squat, and climb.

• Ability tolift upto 45 pounds (e.g., hand tools).

• Manual dexterity and ability to perform repetitive tasks.

• Comfortable working in moderate noise levels and outdoor conditions.

The coordinator ensures all vehicles are completed within the expected deliverytimesand new and used vehicle reconditioning work isidentifiedand routed as quickly as possible. Keeps track of all work using Smart sheets.

Essential Duties and Responsibilities

• Responsible for logging and tracking allworkflowin priority order for use by all shop employees andcommunicateany issues to the dealer.

• Coordination of repair activities with servicedrivestaff.

• Order parts asrequired.

• Ensure final inspection meetsdesiredstandard.

• Manage all billing and invoicing between Dent Wizard and the dealer.

• Interact with dealer’s customers asrequired.

• Provide andmaintainsafeworking environment.

• Maintain any tools in good workingcondition.

• Follow company procedures and policies at all times.

• Communicate to supervisor/managementrelevant feedbackregardingspecific issues or solutions to problems, etc.

• Exhibit, promote and foster a positive attitude through cooperation with other employees, and a willingness to openly discuss issues with supervisor/management and respectful attitude toward the company.

Basic Qualifications

• Strong communicationand interaction skillsrequired.

• Excellent organizational skillsrequired.

• Good eye for detail andhigh qualitystandards.

• Capable ofworkinga digital camera and literate in Excel,Wordand Outlook.

• A professional appearanceat all times.

• Valid Driver’s License andgood drivingrecordrequired.

Physical Requirements

• Regularly required to stand and walk.

• Frequently required to stoop, kneel, crouch, bend,squatand climb.

• Ability tolift upto 45 pounds (light hand tools, etc.).

• Manual dexterity, repetitive motion tasks.

• Moderate noiselevel.

The compensation offered for this position will depend on qualifications, experience, and geographic location.

The starting compensation is expected to be:

$24.36-$26.00/Hour

We offer a competitive & comprehensive benefit package including:

• paid time off
• medical
• dental
• vision
• and 401k match (50% on the dollar up to 7% of employee contribution)

For more information on our benefit offerings, please visit our Dealer Tire Family of Companies Benefits Highlights Booklet.

EOE Statement:

Dent Wizard is an Equal Employment Opportunity (EEO) employer and does not discriminate on the basis of race, color, national origin, religion, gender, age, veteran status, political affiliation, sexual orientation, marital status or disability (in compliance with the Americans with Disabilities Act*), or any other legally protected status, with respect to employment opportunities.

*ADA Disclosure: Any candidate who feels that they may need an accommodation to complete this application, or any portions of same, based on the impact of a disability should contact Dent Wizard’s Human Resources Department to discuss your specific needs. Please feel free to contact us at [e-mail].