Automotive Office Manager - Multi-Dept Ops & Admin Lead

Tustin Toyota; Tustin (CA); On-site; USD 60,000 - 75,000; Full time

Benefits offered by this job

Health

Dental

Vision

Life

401K

Health & Wellness Program

community involvement

company paid vacation and holidays

Job summary

Tustin Toyota is seeking an Energetic Office Manager to support multiple departments, handle a wide range of administrative tasks, and work independently with minimal supervision.

The ideal candidate has 3+ years of Office Manager experience in the automotive industry, is detail-oriented, proficient with accounting software and Microsoft Office, and possesses strong organizational, time-management, and communication skills to drive efficiency and accuracy across the office.

Qualifications

• 3+ years of Office Manager experience in the Automotive industry or equivalent combination of education and experience.
• Strong organizational and planning skills.
• Excellent written and verbal communication.

Responsibilities

• Develop organizational procedures and systems for office personnel, including filing, billing, accounting, and scheduling.
• Point Person for maintenance, mailing, supplies, errands, bills.
• Reconciliations of schedules and accounts including cash, credit cards, accounts receivable and contracts in transit.
• Manage relationships with vendors and service providers ensuring invoices are paid timely.
• Coordinate office staff activities to ensure maximum efficiency.
• Responsible for all factory incentives, submission, and payments.
• Ensure security, integrity, and confidentiality of data.
• Organize and schedule meetings and appointments.
• Coordinate with IT department and allocate tasks to subordinates.

Skills

Office management

Administrative coordination

Team leadership

Communication

Time management

Problem solving

Initiative

Process improvement

Attention to detail

HR knowledge

MS Office

Accounting software

Tekion experience

Tools

Microsoft Office

Accounting software

Job description

Tustin Toyota is seeking an Energetic Office Manager to support multiple departments, handle a wide range of administrative tasks, and work independently with minimal supervision.

The ideal candidate has 3+ years of Office Manager experience in the automotive industry, is detail-oriented, proficient with accounting software and Microsoft Office, and possesses strong organizational, time-management, and communication skills to drive efficiency and accuracy across the office.