Automotive Office Assistant (18115)

La Mesa Rv; San Diego (CA); On-site; USD 29,000 - 32,000; Full time

Job summary

La Mesa RV in San Diego, CA is seeking an Inventory Control Clerk in the Accounting department to manage daily inventory, update sold notices, and maintain MSOs and titles.

The role involves cross-department communication, data entry, and assisting with floorplan checks and wholesale deals, with a day shift and non-exempt status. Strong organizational skills and basic Excel knowledge are required.

Qualifications

• High school diploma or equivalent; automotive accounting knowledge.
• Basic computer and math skills.
• Familiarity with Excel, internet applications and ERP systems.

Responsibilities

• Complete daily inventory to update sold notices, rollbacks and switches.
• Compile daily exception report to ensure inventory is 100% accounted for.
• Maintain all inventory jackets including MSOs and titles, including weekly inventory of MSOs and titles.
• Review invoice/MSRP/ACV reports and scan missing items into folders the same day.
• Issue floorplan checks from the 3-Day Temporary Registration Report.
• Prepare posting daily fundings and assist with wholesale deals when assigned.
• Provide filing and receptionist duties as needed.
• Transfer jackets & DMV packets to appropriate locations as units move.
• Print stock sheets weekly or as requested by Sales Manager.
• Communicate effectively with other departments via phone and email.
• Provide coverage for other accounting staff when needed.

Skills

Problem solving

Attention to detail

Accountability

Communication

Integrity

Adaptability

Deadline awareness

Dependability

Calm under pressure

Pleasant demeanor

Education

High School diploma

Tools

Excel

ERP systems

Job description

Job DetailsJob Location: San Diego - San Diego, CA 92111Position Type: Full TimeSalary Range: $21.00 - $23.00 HourlyTravel Percentage: NoneJob Shift: DayJOB DESCRIPTION

JOB TITLE

Inventory Control Clerk

DEPARTMENT

Accounting

REPORTS TO

Business Office Manager

BACK UP

Business Office Manager

STATUS

Non-exempt

PRIMARY FUNCTIONS AND RESPONSIBILITIES

• Complete daily inventory to update sold notices, rollbacks and switches.
• Compile daily exception report to make sure inventory is at a 100% accounted for.
• Maintain all inventory jackets including MSOs and titles, including weekly inventory of MSOs and titles. Research and request items that are not accounted for from other locations.
• Review invoice/MSRP/ACV reports as received making sure any missing items are scanned into the appropriate folders, that same day.
• Issue floorplan checks from the 3-Day Temporary Registration Report.
• Prepare posting daily fundings and assist with processing wholesale deals (if assigned).
• Provide filing and receptionist duties as needed.
• Transfer jackets & DMV packets to appropriate locations as units are moved.
• Print stock sheets every Friday or as requested by Sales Manager for sales personnel.
• Communicate effectively with other departments via phone and email.
• Provide coverage and/or assistance for other accounting staff when needed.
• Other duties as assigned.

PHYSICAL REQUIREMENTS

• Requires ability to safely operate equipment.
• Requires ability to visually observe the condition of surroundings.
• Requires prolong sitting for up to 8 hours with shared working space.
• Requires the ability to work outside of normal business hours or on weekends to meet deadlines on occasion.
• Requires ability to hear and speak.
• Requires ability to stoop, bend, reach, lift and carry items between 20 and 55lbs often.
• Requires ability to occasionally push and pull items in excess of 55lbs with or without assistance.
• Requires ability to climb ladders and stairs of various heights.

TRAVEL REQUIREMENTS: X None Minimal Moderate High

QualificationsQUALIFICATIONS

Skills & Abilities

• Utilizes problem solving skills for business related issues and works proactively to find solutions.
• Follows a systematic method of performing tasks while staying organized.
• Pays attention to the minute details of the task you are performing.
• Accepts accountability and responsibility for his/ her actions.
• Communicates effectively in writing and speaking.
• Acts truthfully and with integrity in the workplace.
• Ability to adapt to new processes and make adjustments as needed.
• Understands deadlines and applies the appropriate sense of urgency to all tasks.
• Dependable and trustworthy.
• Acts calmly and with patience if/when under stress and strain, and not being hasty or impetuous.

Exhibits a pleasant and friendly demeanor toward others.

Experience

• High School diploma or equivalent certificate.
• Knowledge of automotive accounting; understanding of debits and credits.
• Basic computer and math skills.
• General knowledge of Excel, internet applications and ERP systems.