Automotive Dealership Title Clerk

Gillman Automotive Group; San Antonio (TX); On-site; USD 38,000 - 52,000; Full time

Benefits offered by this job

Competitive pay

Medical/Vision/Dental/Life insurance

401K with company match

Employee discounts

Job summary

Gillman Automotive Group in Texas is seeking a full-time Title Clerk to process vehicle titles and registrations, verify ownership, and maintain accurate records for new and used vehicles. You will work with sales, finance, and DMV processes to ensure timely submissions.

The role requires attention to detail, at least one year of accounting experience, and two years titling and registering in Texas, with a willingness to learn the onsite system and comply with pre-employment checks.

Qualifications

• High school diploma or equivalent.
• At least one year of accounting experience; dealership accounting preferred.
• At least two years titling and registering automotives in Texas; high-volume dealership titling preferred.
• WebDealer and AIB Title Direct Experience Required.
• Must be detailed oriented with good organizational skills and able to meet deadlines.
• Competent with computers, spreadsheets, and a calculator; willing to learn onsite system.
• Working knowledge of Word and Excel.
• Maintains professional appearance and neat work area.
• Must be eligible to work in the US and pass pre-employment testing (criminal background check, MVR, drug screen).
• Motivated to go above minimum standards and work well in a team.

Responsibilities

• Process vehicle titles and registrations: handle all paperwork for new and used vehicles, including title transfers, registration, and MSOs, submitting to DMV.
• Verify ownership, registration information and lien information.
• Maintain records and inventory: track incoming titles and outstanding title work for sales, leases, wholesales and dealer trades.
• Ensure compliance and reporting with Texas DMV regulations and perform title audits.
• Handle out of state titling and registration and coordinate with titling companies.

Skills

Detail oriented

Organized

Team player

Computer proficiency

Education

High school diploma or equivalent

Accounting experience

Two years titling and registering in Texas

Tools

Word

Excel

MS Office Suite

Job description

The Gillman Companies is an established group of family-owned automobile dealerships based out of Houston, TX. We have served the automotive needs of Texas since 1938 by maintaining a long-established tradition of excellence and customer satisfaction. We are a growing company and are looking for full time, talented title clerk to join our team!

Main Job Description

• Process vehicle titles and registrations: Handle all paperwork for new and used vehicles, including title transfers, registration, and MSO's, ensuring accuracy and completeness for submission to DMV.
• Verify Ownership, Registration information and Lien Information: Confirm vehicle ownership, verify registration information and lienholder payoffs.
• Maintain Records and Inventory: Track all incoming titles and maintain outstanding title work for all sales, Leases, wholesales and Dealer Trades.
• Compliance and Reporting: Stay current with Texas DMV regulations, perform title audits.
• Out of State Titling and Registration: Handle all paperwork and correspondence with Out of State titling company to process title transfer and registration in a timely manner.

EDUCATION And/or EXPERIENCE

• High school diploma or equivalent.
• At least one year of accounting experience is required. Dealership accounting experience preferred.
• At least two years of experience titling and registering automotives in the state of Texas and experience with Out of State Title and Registration. High volume dealership titling experience preferred.

WebDealer And AIB Title Direct Experience Required.

• Must be detailed oriented and possess good organizational skills and the ability to work to deadlines.
• Competent with computers, spreadsheets, and a calculator; willing to learn onsite system.
• Working knowledge of Word and Excel.

Requirements

• Valid driver’s license will be required to make runs to DMV.
• Maintains professional appearance and neat work area.
• Must be eligible to work in the US.
• All applicants must be able to demonstrate ability to pass pre-employment testing to include extensive criminal background check, MVR, and drug screening.
• Motivated to go above and beyond the minimum standard.
• Must be able to work in a team environment.

Benefits

• Competitive pay
• Medical/Vision/Dental/Life insurance
• Vacation/PTO
• 401K with company match
• Employee discounts
• Drug Free work environment
• EOE