Automotive Contracts / DMV Administrator

Bill Pearce Motors; Reno (NV); On-site; USD 25,000 - 33,000; Full time

Benefits offered by this job

Comprehensive health benefits

Life insurance

401(k) retirement plan

Paid time off

Career growth and development

Job summary

Bill Pearce Motors in Reno, NV is seeking a detail-oriented Automotive Contracts / DMV Administrator to manage the paperwork side of every deal—from lender funding to DMV title processing.

This full-time role collaborates with F&I and sales to correct paperwork, posts deals to the accounting system, handles title and registration tasks for in-state and out-of-state sales, and keeps delays and errors to a minimum.

Qualifications

• Prior automotive business office experience and DMV paperwork knowledge.
• Familiarity with dealer management systems; Dealertrack DMS used.
• Ability to meet deadlines in a fast-paced environment.
• Strong attention to detail and organizational skills.

Responsibilities

• Submit vehicle sales contracts to lenders and track lender funding.
• Correct paperwork with F&I and sales to keep the deals moving.
• Post deals into the accounting system.
• Process trade payoffs and track titles.
• Prepare and submit DMV title and registration paperwork for in-state and out-of-state sales.
• Resolve rejected or delayed DMV submissions and communicate with customers.
• Submit F&I product payments to providers and process any related cancellations.
• Review schedules for outstanding items and follow up accordingly.
• Perform other administrative duties as needed.

Skills

DMV paperwork

Detail oriented

Deadline-driven

Team player

Automotive office experience

Tools

Dealertrack DMS

Job description

About Us:

We are a respected, family-owned multi-franchise dealership deeply rooted in our community. Our team consists of many long-term employees who contribute to our excellent local reputation.

Position Overview:

We're seeking a detail-oriented, full-time Automotive Contracts / DMV Administrator to join our exceptional team. This role handles the paperwork side of every deal, including lender funding, accounting entries, and DMV title paperwork.

Key Responsibilities:

• Submit vehicle sales contracts to lenders and track lender funding
• Work with F&I and sales to correct paperwork errors and keep the deals moving
• Post deals into the accounting system
• Process trade payoffs and track pending titles
• Prepare and submit DMV title and registration paperwork for new and used retail sales, including in-state and out-of-state transactions
• Resolve rejected or delayed DMV submissions and communicate with customers as needed
• Submit F&I product sales payments to providers and process any related cancellations
• Review schedules for outstanding items and follow up accordingly
• Perform other administrative duties as needed

Qualifications:

• Prior automotive business office experience and working knowledge of DMV paperwork required; contracts role preferred
• Familiarity with dealer management systems; we currently utilize Dealertrack DMS
• Ability to meet deadlines in a fast-paced environment
• Strong attention to detail and exceptional organizational skills
• Ability to work both independently and collaboratively in a team environment

We Offer:

• Competitive hourly wage commensurate with experience
• Comprehensive health benefits (medical, dental, vision)
• Life insurance
• 401(k) retirement plan
• Paid time off
• Career growth and development opportunities

Join a company that values professionalism, integrity, and continuous improvement.

Be part of our success story!