Automotive Contract Specialist

Diplomat Motors; Troutdale (OR); On-site; USD 32,000 - 40,000; Full time

Job summary

Diplomat Motors is seeking an Automotive Contract Clerk to manage contract paperwork for vehicle sales in a fast-paced dealership. The role emphasizes accuracy, timely processing, and strong communication within a high-volume environment.

The ideal candidate brings 3+ years of automotive contract experience, familiarity with Dealertrack, and solid Excel skills, along with dependable, detail-oriented work habits.

Qualifications

• 3+ years of Automotive Contract Clerk experience preferred (automotive experience required).
• Dealertrack experience is a plus.
• Ability to process DMV paperwork is a plus.
• Strong follow-through and organizational skills.
• Excellent communication, customer service, and problem-solving skills, with the ability to stay composed under pressure.
• Detail-oriented with the ability to multi-task in a fast-paced environment.
• Friendly, helpful, professional, and dependable demeanor.
• Strong computer and internet skills, including Excel.
• High school diploma or GED required; some post-high school education or training preferred.
• Reliable attendance required.

Responsibilities

• Process all vehicle contracts in a timely and accurate manner, ensuring all required compliance documentation is included.
• Verify, process, and post transactions related to Vehicle Sales, Trade-In Units, and Dealer Trades.
• Daily review, follow-up, and posting of EFT contract funding, customer down payments, F&I reserve funding, lien payoffs, and flooring payments.
• Daily review, follow-up, and correction of schedules related to the contract process, including CIT, vehicle receivable, and lien payoff.
• Communicate weekly with the Controller on any pending issues related to contract posting.
• Perform other administrative and office support duties as assigned.

Skills

Communication

Organization

Multi-tasking

Attention to detail

Customer service

Problem solving

Dependability

Education

High school diploma or GED

Tools

Excel

Dealertrack

Job description

Diplomat Motors is seeking an Automotive Contract Clerk to manage contract paperwork for vehicle sales in a fast-paced dealership. The role emphasizes accuracy, timely processing, and strong communication within a high-volume environment.

The ideal candidate brings 3+ years of automotive contract experience, familiarity with Dealertrack, and solid Excel skills, along with dependable, detail-oriented work habits.