Automotive Billing & Title Specialist

Ford of Columbus; Indianapolis, Northern (IN, KY); Hybrid; USD 30,000 - 36,000; Full time

Job summary

Ford of Columbus in Indianapolis, IN is seeking an Automotive Biller to accurately finalize vehicle sales transactions for new and used vehicles. You will review deal documentation, post transactions in the dealership management system, and coordinate funding and title paperwork with the Sales, Finance, and Accounting teams.

The ideal candidate is highly organized, detail-oriented, and able to navigate time-sensitive financial and compliance documents in a fast-paced dealership environment.

Qualifications

• High school diploma or equivalent; associate degree in accounting, business, or a related field preferred.
• Automotive dealership billing, title, finance, or accounting experience strongly preferred.
• Understanding of dealership sales transactions, lender funding requirements, and title documentation preferred.
• Experience using a dealership management system such as CDK, Reynolds and Reynolds, Dealertrack, or a similar platform preferred.
• Proficiency with Microsoft Outlook, Word, and Excel.
• Strong mathematical, data-entry, organizational, and problem-solving skills.
• Ability to identify documentation errors and follow through until corrected.
• Ability to manage multiple priorities and meet daily and month-end deadlines.

Responsibilities

• Review new and used vehicle deals for completeness, accuracy, and proper authorization.
• Verify buyer information, selling price, trade-in details, payoff amounts, taxes, fees, rebates, incentives, warranties, and finance documentation.
• Enter and post vehicle sales transactions accurately in the dealership management system.
• Prepare and process paperwork for cash, financed, leased, wholesale, fleet, and dealer-trade transactions.
• Submit completed funding packages to lenders and follow up on missing documents or funding delays.
• Monitor contracts-in-transit and promptly resolve outstanding funding issues.
• Prepare title and registration documentation in accordance with Indiana Bureau of Motor Vehicles requirements.
• Calculate and verify Indiana sales tax, title fees, registration fees, and other applicable charges.
• Process lien payoffs and follow up to obtain titles for traded vehicles.
• Record vehicle costs, gross profit, commissions, aftermarket products, and related accounting entries.
• Reconcile assigned schedules and research discrepancies involving vehicle inventory, receivables, payoffs, or contracts-in-transit.
• Maintain complete and organized electronic and paper deal files.
• Communicate discrepancies to Finance Managers, Sales Managers, and Accounting leadership for timely correction.
• Assist with month-end closing by ensuring all eligible deals are posted within established deadlines.
• Maintain the confidentiality of customer, employee, financial, and dealership information.
• Follow company policies and applicable federal, state, lender, and manufacturer requirements.
• Provide backup assistance to other accounting and administrative functions as needed.
• Perform other duties as assigned.

Skills

Attention to detail

Organizational skills

Time management

Problem-solving

Communication skills

Teamwork

Confidentiality

Independent worker

Education

High School Diploma

Associate degree in accounting or related field

Tools

CDK

Reynolds and Reynolds

Dealertrack

Microsoft Excel

Microsoft Outlook

Microsoft Word

Job description

Ford of Columbus in Indianapolis, IN is seeking an Automotive Biller to accurately finalize vehicle sales transactions for new and used vehicles. You will review deal documentation, post transactions in the dealership management system, and coordinate funding and title paperwork with the Sales, Finance, and Accounting teams.

The ideal candidate is highly organized, detail-oriented, and able to navigate time-sensitive financial and compliance documents in a fast-paced dealership environment.