Automotive Admin & Scan Clerk (Floater)

HOEHN MOTORS INC; Carlsbad (CA); On-site; USD 38,000 - 52,000; Full time

Job summary

HOEHN MOTORS INC is seeking a Full-Time Floater Scan Clerk to manage repair orders and scan documents into CDK with precision. The role also functions as a backup Receptionist, greeting showroom clients, answering basic inquiries, and directing visitors to the right department.

This position supports the Service Manager, handles messages, and assists various dealership departments, ensuring accurate records and smooth daily operations in a high-volume setting.

Qualifications

• No prior experience or training.
• High school diploma or GED; or one to three months related experience and/or training; or equivalent combination.
• One year certificate from college or technical school; or three to six months related experience and/or training; or equivalent combination.

Responsibilities

• Prepare repair orders by organizing documents and removing staples.
• Scan documents into CDK and verify pages loaded and legible.
• Shred or box scanned documents per guidelines.
• Search for repair orders as requested by Service Manager.
• Monitor scanning process and volume with Service Manager.
• File and purge repair orders per guidelines.
• Maintain secure handling of customer information.
• Serve as telephone backup and greet showroom customers.
• Answer basic inquiries and direct customers to the appropriate department.
• Take and relay messages; notify staff when customers are waiting.
• Run scanning reports and export data to Excel; resolve discrepancies.
• Assist with data purging, retention, and general administrative support.

Education

High school diploma or GED

Job description

HOEHN MOTORS INC is seeking a Full-Time Floater Scan Clerk to manage repair orders and scan documents into CDK with precision. The role also functions as a backup Receptionist, greeting showroom clients, answering basic inquiries, and directing visitors to the right department.

This position supports the Service Manager, handles messages, and assists various dealership departments, ensuring accurate records and smooth daily operations in a high-volume setting.