Autism Scholarship Program (ASP) Coordinator

Behavioral Health Works, Inc.; Cleveland (OH); On-site; USD 60,000 - 72,000; Full time

Benefits offered by this job

Competitive salary

Generous PTO

7 paid holidays

Job summary

Behavioral Health Works, Inc. is seeking an organized ASP Coordinator to oversee Ohio’s Autism Scholarship Program, ensuring eligibility and managing enrollment from referral through ongoing participation.

You will coordinate with families, school districts, and state agencies, maintaining accurate records while guiding families through applications and renewals and ensuring compliance with HIPAA and FERPA regulations.

Qualifications

• Bachelor’s degree preferred in Education, Healthcare Administration, Business Administration, Social Work or a related field.
• Experience with Ohio Autism Scholarship Program strongly preferred.
• Experience with IEPs, ETRs or special education processes preferred.
• Strong organizational and project management skills.
• Excellent written and verbal communication skills.
• Ability to manage multiple priorities while meeting strict deadlines.
• High attention to detail and accuracy.
• Proficiency with Microsoft Office, Google Workspace and web-based systems.
• Ability to handle confidential information with professionalism.

Responsibilities

• Coordinate the Autism Scholarship Program (ASP) from referral through ongoing participation.
• Verify student eligibility by reviewing evaluations, diagnoses, IEPs and other required documentation.
• Monitor scholarship renewals and ensure all required documentation remains current.
• Process new enrollments, renewals and scholarship changes through the Ohio Department of Education scholarship portal.
• Maintain accurate scholarship records and documentation.
• Serve as the primary point of contact for families throughout the scholarship process.
• Educate parents on eligibility requirements, deadlines and required documentation.
• Guide families through the application and renewal process.
• Respond to questions regarding scholarship status and program requirements.
• Ensure all scholarship files comply with Ohio Department of Education requirements.
• Monitor student records for compliance with scholarship regulations.
• Maintain confidential student records in accordance with HIPAA, FERPA and company policies.
• Track deadlines and proactively communicate missing documentation.
• Partner with school districts, educational agencies, providers and internal clinical teams.
• Coordinate with BCBAs and leadership to ensure students maintain scholarship eligibility.
• Participate in multidisciplinary meetings as needed.
• Assist with resolving scholarship-related issues or delays.
• Track scholarship authorizations and funding.
• Coordinate with Finance to ensure accurate scholarship billing and payment processing.
• Maintain reports on scholarship utilization, renewals and active participants.
• Audit scholarship records to ensure accuracy and completeness.
• Identify opportunities to improve workflows and documentation.
• Develop and maintain standard operating procedures.
• Assist with special projects related to scholarship administration and compliance.

Skills

Organization

Project management

Written communication

Verbal communication

Multitasking

Attention to detail

Education

Bachelor's degree preferred in Education, Healthcare Administration, Business Administration, Social Work or related field

Tools

Microsoft Office

Google Workspace

Web-based systems

Job description

Are you passionate about helping families navigate educational services for children with autism? We're looking for a highly organized, detail-oriented Autism Scholarship Program (ASP) Coordinator to oversee the administration of Ohio's Autism Scholarship Program while serving as a trusted resource for families, providers and internal teams.

In this role, you'll ensure students remain eligible for scholarship funding, coordinate documentation and compliance, manage scholarship records and collaborate with families, school districts and state agencies throughout the enrollment process.

If you thrive in a fast-paced environment, enjoy solving problems and have a passion for supporting children with autism, we'd love to hear from you.

Why You'll Love Working Here

• Competitive salary - $60,000 - $72,000 annually
• Generous PTO + 7 paid holidays

What You'll Do

• Coordinate the Autism Scholarship Program (ASP) from referral through ongoing participation.
• Verify student eligibility by reviewing evaluations, diagnoses, IEPs and other required documentation.
• Monitor scholarship renewals and ensure all required documentation remains current.
• Process new enrollments, renewals and scholarship changes through the Ohio Department of Education scholarship portal.
• Maintain accurate scholarship records and documentation.

Family Support

• Serve as the primary point of contact for families throughout the scholarship process.
• Educate parents on eligibility requirements, deadlines and required documentation.
• Guide families through the application and renewal process.
• Respond to questions regarding scholarship status and program requirements.

Compliance & Documentation

• Ensure all scholarship files comply with Ohio Department of Education requirements.
• Monitor student records for compliance with scholarship regulations.
• Maintain confidential student records in accordance with HIPAA, FERPA and company policies.
• Track deadlines and proactively communicate missing documentation.
• Partner with school districts, educational agencies, providers and internal clinical teams.
• Coordinate with BCBAs and leadership to ensure students maintain scholarship eligibility.
• Participate in multidisciplinary meetings as needed.
• Assist with resolving scholarship-related issues or delays.
• Track scholarship authorizations and funding.
• Coordinate with Finance to ensure accurate scholarship billing and payment processing.
• Maintain reports on scholarship utilization, renewals and active participants.
• Audit scholarship records to ensure accuracy and completeness.

Process Improvement

• Identify opportunities to improve workflows and documentation.
• Develop and maintain standard operating procedures.
• Assist with special projects related to scholarship administration and compliance.

Qualifications

• Bachelor's degree preferred in Education, Healthcare Administration, Business Administration, Social Work or a related field.
• Experience working with the Ohio Autism Scholarship Program strongly preferred.
• Experience with IEPs, ETRs or special education processes preferred.
• Strong organizational and project management skills.
• Excellent written and verbal communication skills.
• Ability to manage multiple priorities while meeting strict deadlines.
• High attention to detail and accuracy.
• Proficiency with Microsoft Office, Google Workspace and web-based systems.
• Ability to handle confidential information with professionalism.

Preferred Experience

• ABA or behavioral health
• Special education
• Case management
• Educational compliance
• Family support services

Why Join Us?

• Meaningful work that directly impacts children and families.
• Collaborative and mission-driven team.
• Opportunity to improve educational access for children with autism.