Authorization Coordinator - Alton Road (Part Time, Days)

Nicklaus Children's Hospital; Miami (FL); On-site; USD 32,000 - 45,000; Full time

Job summary

Nicklaus Children's Hospital in Miami Beach, FL seeks an administrative coordinator to support physicians and staff with coordination of patient care, surgeries, and insurance authorizations. You will organize scheduling, process paperwork, and maintain EMR accuracy while ensuring confidentiality and excellent patient communication.

The role involves coordinating with hospital departments, updating the OR calendar, and providing clear guidance to patients about test preparations and pre-op

Qualifications

• High school education or equivalent preferred.
• Proficient in Microsoft Office: Word, Excel, Outlook.
• Able to relate cooperatively and constructively with clients and co-workers.
• Ability to communicate verbally and in writing.
• Able to maintain confidentiality of sensitive information.

Responsibilities

• Assist Physician(s) and staff with daily coordination of patient care, surgeries, and access.
• Process paperwork: clearances, demographics, etc., and obtain necessary authorizations.
• Schedule surgery appointments and update OR schedule daily.
• Verify insurance and search ICD/CPT codes when not provided.
• Coordinate surgeries with outside physicians and prior hospital admissions as needed.
• Enter notes and special instructions when scheduling procedures.
• Maintain confidentiality of patient and company information.

Skills

Microsoft Office proficiency

Verbal and written communication

Confidentiality

Collaboration with staff

Education

High school diploma or equivalent

Tools

Outlook

Excel

Job description

Description

Job Summary

Assist Physician(s) and staff with daily coordination of patient care, surgeries, and access. Primarily responsible for supporting clinical practice staff with surgical scheduling and obtaining authorizations.

Address: 4308 Alton Road #940 (Donald L. Golden Family Medical Bldg) Miami Beach, FL 33140

Job Specific Dutie

• Scans surgical sheet to patient chart under surgery documentation.
• Coordinates with facility to process paperwork: clearance's, demographics, etc.
• Schedules surgery appointment.
• Distributes/updates Outlook OR schedule daily as changes are made.
• Processes all surgical cases for physician practice, including insurance verification. Searches for ICD/CPT code when not provided. Obtains necessary authorization for all surgical procedures.
• Coordinates surgeries with outside physicians. Coordinates prior hospital admissions if associated with surgical procedure as needed.
• Arranges and coordinates Gamma Knife surgical procedures in outside facilities.
• Protects patient medical records and Merge MRN via HIM.
• Posts all surgeries in the Pre-Operative Surgical Scheduling Form for all departmental physicians.
• Maintains confidentiality of patient and company related business.
• Provides accurate, detailed information to patients regarding test preparations and any other directional information needed; takes appropriate action in responding to questions from patients.
• Schedules all surgical patients for pre-operative appointment, and scans surgical documentation into EMR.
• Schedules pre-op and post-op testing appointments when needed.
• Advises appropriate staff when patient starts in Radiology, needs to be admitted the day before surgery, needs pre-op on morning of surgery, etc.
• Enters notes/special instructions needed when scheduling procedure.
• Assists other members of the department as needed.
• Interfaces with appropriate vendor staff to ensure all necessary equipment will be on site for office and hospital-based procedures, including scheduling with contracted anesthesia groups. Interfaces with appropriate staff to ensure a cohesive working relationship in providing patient care serves.

Qualifications

Minimum Job Requirements

• 1-3 years Physician/medical office experience
• 1-3 years Surgical scheduling and authorization request experience

Knowledge, Skills, and Abilities

• High school education or equivalent preferred.
• Proficient in Microsoft Office: Word, Excel, Outlook.
• Able to relate cooperatively and constructively with clients and co-workers.
• Ability to communicate verbally and in writing.
• Able to maintain confidentiality of sensitive information.
• Ability to follow detailed written or verbal instructions.

Job

Clerical/Administrative

Department

NCPS-GASTROENTEROLOGY-3100-440710

Job Status

Professional